Depew Park Renovations Design, Construction Documents & Construction Administration and Inspection
| Agency: | City of Peekskill |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 20, 2025 |
| Due Date: | Dec 23, 2025 |
| Solicitation No: | RFQ - 1 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ - 1
|
| Bid Title: |
Depew Park Renovations Design, Construction Documents & Construction Administration and Inspection
|
| Category: | 2025 Bids/RFP's |
| Status: | Open |
|
Attachment Preview
REQUEST FOR QUALIFICATIONS (RFQ)
CITY OF PEEKSKILL, NEW YORK
DEPEW PARK RENOVATIONS
DESIGN AND CONSTRUCTION DOCUMENTS, CONSTRUCTION
ADMINISTRATION, AND INSPECTION SERVICES
DUE: December 23, 2025 at 11:00 A.M.
Responses must be submitted by email to:
Johnathan Zamora, Recreation Department Manager
Department of Recreation
City of Peekskill
jzamora@cityofpeekskillny.gov
Pre-proposal meeting (non-mandatory): December 8, 2025
Please submit any questions about this RFQ by 5:00 p.m. on December 5, 2025, to Johnathan Zamora at
(914) 734-4250 or jzamora@cityofpeekskillny.gov.
CITY OF PEEKSKILL
REQUEST FOR QUALIFICATIONS (RFQ)
DEPEW PARK RENOVATION
SUMMARY
The City of Peekskill (the “City”) is requesting a statement qualifications from interested Landscape
Architectural/Engineering firms (“Consultant”) to perform professional landscape architectural,
engineering, construction administration, and construction inspection services for improvements to
the Depew Park recreational facilities (the “Depew Park Renovation Project” or Project”.The design
work will be based on a community-approved schematic design (attached). The City is seeking to
retain Consultant to prepare plans and specifications suitable for public bidding for the
aforementioned Project. The Consultant shall also prepare any necessary permit applications and
supporting documents required to secure all the necessary permits and approvals and comply with all
aspects of the Scope of Services below.
Please note, this request is for qualification materials only and no cost information should be
submitted at this time.
SITE DESCRIPTION
Depew Park borders Hudson Ave to the north, Depew Court and Union Avenue to the West, and Blue
Mountain Park on the east and south (the “Park”). The Park encompasses approximately 176 acres,
but the improvement Projects will only involve approximately Two (2) acres of parkland. Grants have
been awarded by New York State through the Office of Parks, Recreation and Historic Preservation’s
(OPRHP) Environmental Protection Fund (EPF) program and the Dormitory Authority’s Community
Resiliency, Economic Sustainability, and Technology (CREST) program to undertake various
upgrades to certain facilities in the Park.
The Park was deeded as park land in 1901 by then land owner Chauncey Depew. His only stipulation
was that the property must remain public park land in perpetuity. The City has made improvements
to the Park over time and plans to do further improvements with this next phase of construction.
Depew Park is one of the largest parks in the region and is used throughout the year by young and
old. There are trails that run throughout the wooded areas of the park and into Blue Mountain County
Park, that are used by walkers, hikers, mountain bikes and others continually.
The Park amenities include our Veteran’s Memorial Pool to the far south of the Park, which is open
from Memorial Day to Labor Day yearly. During the summer, swim lessons are held in the morning,
then the Day Camp descends upon the pool and is there until the pool opens for the public in the early
afternoon. A summer swim team also calls conducts its home meets at the pool.
To the southeast of the pool, the City has converted the old Nature Center to house the Mother Nature
Preschool. The Preschool follows the public school calendar and provides up to 16 preschoolers an
opportunity to learn their ABC’s & 123’s, while also learning about nature and the great outdoors.
Lake Mitchell is located along the eastern side of the Park and contains a number of native fish and is
a natural fishing hole for fishermen young and old. Lake Mitchell contains some underground
springs and estuaries that extend towards the tennis courts that create flooding and drainage concerns
that may need to be addressed at a later date.
Next to the pool is the multi-purpose field located in a bowl that includes two volleyball courts
surrounded by a paved track.
The areas of focus under this Project scope are located in the northern area of the Park:
A playground located which is constantly busy throughout the year which requires new safety
surfacing.
An area called Rotary Knoll contains a small pavilion and tables for picnics and small gatherings. The
local Peekskill Rotary Club has assisted with upgrades to the Rotary Knoll in the past and the area has
been named in their honor, but is in need of refurbishment now.
There are basketball courts in the Park and just past the basketball courts are the tennis courts (located
adjacent to new pickleball courts). The Rotary Knoll and basketball and tennis courts have not been
maintained for many years.
The Consultant will receive assistance and direction from the City of Peekskill Department of
Recreation staff and consultants, and New City Parks, a not-for-profit entity that will be assisting the
City with all aspects of the Depew Park Renovation Project.
The City of Peekskill has adopted a goal of providing quality recreation facilities for its residents.
This Project will provide a number of new and upgraded areas in the Park for the benefit of the City
of Peekskill residents.
A topographic survey is attached. Portions of the topographical survey may need to be upgraded for
the sections which are to be improved as part of the Project.
PROJECT DESCRIPTION
Provide all Landscape Architectural/Engineering (LA/E) services necessary to prepare the design and
specifications, bidding documents, and construction inspection and administration for all portions of
the Depew Park Renovation Project. The Consultant will be expected to undertake a complete
analysis of any flooding or drainage that may need to be redirected or channeled to protect the
improved facilities. The Consultant shall be associated with or retain an engineering firm to perform
subsurface investigations, (e.g. permeability tests, soil borings, test pits, etc.) as required to assess the
existing soil conditions and to develop the proper design solutions related to the findings. Engineering
drawings for the various locations will need to be ADA compliant where pertinent.
The Depew Park Renovation Project consists of:
Two Tennis Courts – refurbishment of two hard tennis courts, including replacement of pavement,
fencing, and tennis equipment. Installation of a pathway from Hudson Avenue to the tennis and
existing pickleball courts.
Pavilion – installation of picnic pavilion adjacent to tennis and pickleball courts.
Basketball Court/Soccer Mini-Pitch – refurbishment of two basketball courts. One court will be
converted to a multi-use space combining basketball and a soccer mini-pitch.
Playground Improvements – replacement of wood fiber safety surfacing with poured-in-place
surfacing. Note: work to be performed by others, but coordination will be required.
Pedestrian Circulation improvements – installation of new paved pedestrian pathways throughout
the Park.
Frisbee Golf – design of 18-hole frisbee golf course within Park grounds.
General improvements – installation of new trees and plantings, site furnishings including benches,
picnic tables, and grills, park entry ‘gateways’, and Park-wide wayfinding signage.
AWARD TERMS
The City anticipates awarding one (1) contract to the highest-rated responsive Consultant resulting
from this RFQ. Key award terms will include the following:
1. Contract Term: The contract is expected to have a term of approximately twelve (12) months
from the date of execution, with an option for the City to extend the contract (upon written mutual
consent) if additional time is needed to complete all deliverables or to incorporate additional services
(contingent on funding and performance). The anticipated start date for work under the contract is
January 2, 2026 and the work should be substantially completed by January 2, 2027, unless extended
by agreement.
2. Budget and Funding: This RFQ is to determine which Consultant is most qualified to perform the
scope of work described. The fee for the scope of work associated with this RFQ shall be negotiated
with the most qualified Consultant once they have been selected and is contingent upon available
funding. No cost information should be submitted at this time.
The Project is funded through a New York State OPRHP EPF and DASNY CREST grants and will
need to adhere to their requirements (See Attachments A-1 & A-2). The City reserves the right to
negotiate a reduced scope of services or terminate the RFQ process for any reason.
3. Form of Award: The successful Consultant will be expected to enter into a Professional Services
Agreement with the City of Peekskill. A draft of the standard contract terms can be provided upon
request. The Professional Services Agreement will incorporate this RFQ, the vendor’s proposal, and
any negotiated modifications, as well as the requirements in the New York State OPRHP EPF and
DASNY CREST grants.
4. No Obligation to Award: This RFQ does not commit to the City to award a Consultant with a
contract. The City reserves the right to award in whole, in part, or not at all, and may cancel or reissue
the RFQ, if determined to be in the City’s best interest. The City may also choose to make a
conditional award or award only portions of the scope to one or more firms, depending on the
responses and as allowed by applicable procurement rules. All costs incurred by any Consultant
responding to this RFQ shall be borne solely by Consultant.
SCOPE OF SERVICES
The selected consultant will complete all tasks below. The consultant must comply with all terms and
conditions of the NYS OPRHP and DASNY contracts for this work. The scope of services shall
include, but are not limited to the following:
Task 1.1 Work plan and Project Initiation Meeting
The selected Consultant will participate in a Project Initiation Meeting, and shall provide a detailed
work plan with fees and timeframe for completion of all Project components as described below. The
Consultant will establish and maintain a file sharing platform (such as Google Drive) to track the
completion of Tasks and coordinate product reviews, next steps, responsible parties, and scheduling.
Products: Consultant work plan and file sharing platform
Task 1.2 Draft Design
The selected Consultant shall provide a survey for each area (if needed) and a draft design based upon
the provided schematic plan. The draft designs will be reviewed with the City and New City Parks,
revised as needed, and presented to the Common Council and then to the public to obtain feedback on
the proposed design.
Products: Draft design with design options, a survey (if needed), a public presentation, and a
revised draft design, with supporting materials
Task 1.3 State Environmental Quality Review Act Determination
The consultant shall prepare all documents necessary to comply with the State Environmental Quality
Review Act (SEQRA) resulting in the issuance of a determination of significance. If a positive
declaration is made, a Draft Environmental Impact Statement shall be prepared for an additional fee
to be determined (see Section VII).
Products: SEQRA documents, environmental determination, and if necessary, a Draft
Environmental Impact Statement.
Task 1.4 Final Design and Construction Documents
The Consultant shall prepare the final design, and if significant design revisions are made, present the
design to the Common Council, and then prepare construction drawings, plans, specifications, and
construction cost estimates. Final design and construction documents are subject to approval by the
City. These documents must be certified by a licensed professional engineer, architect, or landscape
architect and the appropriate seal must be affixed to these documents.
Products: Presentation and final design and construction documents, certified by a licensed
professional engineer, architect or landscape architect, along with cost estimates.
Task 1.5 Permits
The Consultant shall prepare the necessary permits applications and obtain all required permits or
approvals, if any.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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