Department of Social and Health Services ? Olympic Heritage Behavioral Health Facility Modernization

Agency: State Government of Washington
State: Washington
Type of Government: State & Local
NAICS Category:
  • 541720 - Research and Development in the Social Sciences and Humanities
  • 541990 - All Other Professional, Scientific, and Technical Services
  • 561210 - Facilities Support Services
  • 621330 - Offices of Mental Health Practitioners (except Physicians)
Posted Date: Apr 3, 2024
Due Date: Apr 25, 2024
Solicitation No: 2024-459
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Contact information: Please Login to View Page
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Project Name Agency Location Project Documents Addenda Due Date Selected Firm
Project Name
Agency
Location

Consultant Services

Department of Social and Health Services – Olympic Heritage Behavioral Health Facility Modernization

Tukwila

Project Documents
Addenda

2024-459 RFQ

OHBH Campus Map

Due Date
Selected Firm

April 25, 2024

Selected Firm

TBD

Attachment Preview

State of Washington
DEPARTMENT OF ENTERPRISE SERVICES
FACILITY PROFESSIONAL SERVICES
OLYMPIA, WA
NOTICE TO CONSULTANTS
REQUEST FOR QUALIFICATIONS
Submittal Due Date: Thursday April 25, 2024, prior to 2:00 pm PDT
Design Services Required for Project No. 2024-459: Olympic Heritage Behavioral Health Facility
Modernization for the Department of Social and Health Services.
Scope of Work
This Request for Qualifications is for the purpose of selecting an Architect for Design Services for the
Olympic Heritage Behavioral Health, located at Tukwila, WA.
The Olympic Heritage Behavioral Health facility (OHBH) requires necessary projects to promote the
functionality of their program needs, and to extend the life of multiple building systems. This work
includes expanding the existing Outdoor Recreation areas; repair and replace multiple existing
roofing systems; remove and replace existing heating, ventilation, and air conditioning systems and
controls; improve Medication Rooms on 2-West and 3-West; complete Nurse’s Station
reconfiguration on 2-West and 3-West; install building access control system; modernize 1-North
three-stop elevator; replace existing emergency generator (design only); and renovate existing
Laundry Building to support Maintenane and Operations shop areas (design only).
Description of Facility
The Washington State Department of Social and Health Services (DSHS) newly purchased (summer of
2023) an existing behavioral health facility and estate, located at 12844 Military Road S, Tukwila, WA
98168. The purpose for this purchase of real estate was to establish a new facility in King County for the
treatment of civilly committed and low acuity behavioral health patients. The purchase of an older
building comes with challenges to meet current building and health code requirements for a behavioral
health hospital.
An emergency contract is in effect to bring some portions of the facility up to code which is currently
underway. This new project scope continues that effort with the repair and replacement of much needed
upgrades to this Olympic Heritage Facility.
This project for Olympic Heritage Behavioral Health Facility Modernization will likely be separated into
different design and construction phases to allow for some construction work to begin sooner. DSHS
requests that the selected design team assist with organizing this work into separate design/bid
packages, to best meet the goals and timelines of the facility. Current priority is as follows:
1. Expanding the existing Outdoor Recreation areas to promote large motor activities in a safe and
secure courtyard.
2. Repair and replace multiple roofing systems that are at the end of their life.
3. Remove and replace existing heating, ventilation, and air conditioning systems and controls, to
bring this facility up to complete working order.
RFQ for OHBH Facility Modernization
Page 1 of 9
4. Improve Medication Rooms on 2-West and 3-West, gaining access to the corridor from this
space. These floors’ patient rooms are occupied, so care must be taken to ensure safety.
5. Complete Nurse’s Station reconfiguration on 2-West and 3-West. These floors’ patient rooms
are occupied, so care must be taken to ensure safety.
6. Install building access control system, both on and off patient wards, as needed.
7. Modernize the 1-South three-stop elevator.
8. Replace existing emergency generator (design only).
9. Renovate existing Laundry Building to support Maintenance and Operations shop areas (design
only).
The preliminary Maximum Allowable Construction Cost (MACC) for this project is $8,700,000.00. This
Project is funded for Design and Construction Services in the 2024 Supplemental Budget. Funding for the
construction of the generator and Laundry Building is expected from the 2025-2027 biennium.
Project Goals for This Project
Provides a unique opportunity to generate a design solution for this newly acquired
behavioral health facility, to create a safe, therapeutic patient environment.
Incorporates sound financial practices to restore an aging facility to meet current building
and health care codes.
Supports transforming behavioral health by transitioning people back into community living.
Meets the Governors goals, and DHS priorities through modernizing the IT infrastructure.
Recognizes the Governor’s goals and the agency’s interest in long-term commitments to
environmental stewardship, through energy efficiency, sustainability, and a clean
environment from reduction of carbon emissions.
Continues to meet DSHS’s long term commitment to their clients in modern facilities
meeting the Governor’s goals.
Submitting firms should have a strong background in innovative design for behavioral health facilities,
an understanding of the joint commission certification process, and experience working within an
occupied behavioral health facility. Knowledge of the newly adopted energy code will allow for the best
selection of roof systems, and the most efficient equipment for the HVAC replacement portion of work.
Firms should also be well versed in multi-phased State agency construction, the State of Washington
capital budget process, planning, life-cycle cost analysis, sustainable design, and the process to achieve
LEED Silver or better certification.
Project-Specific Information
The following information will be made available to the selected firm but will be unavailable during the
selection process.
An existing roof analysis has been completed to assist with prioritizing the sections of roofing
requiring priority of replacement.
Existing drawings are available that locate HVAC equipment.
See attached Campus Map with meeting location.
RFQ for OHBH Facility Modernization
Page 2 of 9
Anticipated Selection Schedule
RFQ Notice Issued
Informational Meeting
Statement of Qualifications (SOQ) Due
Short-listed firms selected and notified
Interview Period
Firm(s) Selected and Announced
Agreement(s) Executed
Wednesday April 3, 2024
Wednesday April 10, 2024, at 1:00 PM PDT
See above date and time
Week of May 6, 2024
Week of May 20, 2024
Week of May 27, 2024
Mid-June 2024
Informational Meetings and Site Tours
An informational meeting and site tour will be held “in-person” or remotely for this project.
Date/Time
In-Person Meeting Location OR
Video Teleconference Meeting Links / Call In
Information
April 10, 2024, at 1:00 PM PST
Olympic Heritage Behavioral Health (OHBH)
Meeting located in the Dining Room
12844 Military Rd S
Tukwila, WA 98168
A site tour will be held immediately
following the in-person informational Microsoft Teams
meeting.
Join the meeting now
Meeting ID: 280 786 571 476
Passcode: ZxoQVv
Dial-in by phone
+1 564-999-2000,,913316610# United States, Olympia
(833) 322-1218,,913316610# United States (Toll-free)
Find a local number
Phone conference ID: 913 316 610#
Meeting Day Information
For the on-site informational meeting, a DSHS representative will meet at the North security entrance.
Make time before the 1:00 meeting start time, to check in with security and obtain an identification
badge. We will meet in the Dining Room for the meeting. After the informational meeting, we will walk
the interior of the building, then move to the exterior to examine that scope of work. Please refer to the
attached campus map. There will NOT be an on-line option to view the campus. Make plans to attend
the on-site meeting to view the existing campus and proposed work.
Firms who have previously not performed business with the state are encouraged to attend. Any
information provided at the Informational Meeting will be posted on our Current Projects webpage
including a Q&A sheet from the meeting.
RFQ for OHBH Facility Modernization
Page 3 of 9
For directions for the pre-submittal informational meeting and site visit, please contact the DSHS project
manager Shauna Essman at shauna.essman@dshs.wa.gov or at 564-233-1999.
Addenda to this Notice
It is the responsibility of the interested firms to track and changes to this solicitation. Refer to the DES
website any addenda to the published public notice and/or RFQ. (https://des.wa.gov/services/facilities-
leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-
advertised-consultant-selection).
Submittal Maximum Page Count and Additional Content
SOQs must not exceed twenty (20) single sided pages (total) of content using 8½ x 11 size sheets.
Provided informational content is not included, the following will not be counted against the maximum
page count:
Title and Back Cover Pages
Section Dividers/Tabs
Consultant Selection Contact Form
Attachment 2 Federal SF330 (Part II only) Form
When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.
A submitting firm may elect to include any other pertinent data it deems appropriate to address the
selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content
must remain within the maximum page count.
Submittal Requirements
DES is accepting only electronic submittals. All electronic submittals must be uploaded and received no
later than the date and time specified.
Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not
follow this format may impact final scoring:
Title Page indicating: (not included in page count)
o Project No. 2024-459: DSHS Olympic Heritage Behavioral Health Facility Modernization
12844 Military Rd S, Tukwila, WA 98168
o Name of Firm
o Date of Submission
Cover Letter (not included in page count)
Consultant Selection Contact Form (see description below) (not included in page count)
Executive Summary
Qualifications of Key Personnel
Relevant Experience
Past Performance
Diverse Business Inclusion Strategies
Federal SF330 Form Part II only for Prime and key Subconsultants (not included in page count)
The Consultant Selection Contact Form must identify the Designated Point of Contact, contact
information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND
RFQ for OHBH Facility Modernization
Page 4 of 9
before any table of contents. Consultant Selection Contact Form may be found in the Consultant
Selection Documents, located on our Current Advertised Projects for Consultant Selection Page.
Federal form SF330 (Part II only) may be found on our Current Advertised Projects for Consultant
Selection Page.
How to submit the Statement of Qualifications (SOQ)
DES has created a secure access point for uploading your SOQ for this project:
https://wades.app.box.com/f/95200cedd4dc4e9083f5898269cfab50
This link will be active until the submittal deadline, at which point the upload access will be removed.
If you have trouble uploading or would like confirmation of your upload, please contact Angeline Butros
via email: angeline.butros@des.wa.gov
Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive
to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements
may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.
Supplemental RFQ Documents
The following forms/instructions are located on the DES Current Advertised Projects for Consultant
Selection page in the RFQ Consultant Selection Documents section
(https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-
engineering-design-consultants/current-projects-advertised-consultant-selection):
Consultant Selection Contact Form
Federal Form SF330
Diverse Business Inclusion Plan
Selection Process
The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews.
The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation
criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The
Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best
Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note,
Phase 1 and Phase 2 scores are NOT combined.
Phase 1: SOQ Evaluation (total 100 points)
Each SOQ received and deemed responsive to this notice will be reviewed and evaluated by a selection
panel as determined by DES. This panel will review each SOQ for responsiveness and apply the following
weighted selected criterion to determine a score for ranking:
RFQ for OHBH Facility Modernization
Page 5 of 9

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