Department of Social and Health Services ? Western State Hospital - Owner Representative + Construction Management
| Agency: | State Government of Washington |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 17, 2024 |
| Due Date: | May 2, 2024 |
| Solicitation No: | 2020-403 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Project Name Agency Location | Project Documents Addenda | Due Date Selected Firm |
|
Project Name
Agency Location Consultant Services Department of Social and Health Services – Western State Hospital - Owner Representative + Construction Management Lakewood |
Project Documents
Addenda 2020-403 Owner Representative + Construction Management RFQ 2020-403 Addendum 01 – April 17, 2024 |
Due Date
Selected Firm May 2, 2024 Selected Firm TBD |
Attachment Preview
State of Washington
DEPARTMENT OF ENTERPRISE SERVICES
FACILITY PROFESSIONAL SERVICES
OLYMPIA, WA
NOTICE TO CONSULTANTS
REQUEST FOR QUALIFICATIONS
Submittal Date: May 2, 2024 prior to 2:00 pm PT
Owner’s Representative and Construction Management Services Required for Project No. 2020-403:
WSH - New Forensic Hospital: Owner Representative Services for, Department of Social and Health
Services (DSHS) at Western State Hospital (WSH) in Lakewood.
Scope of Work
This Request for Qualifications is for the purpose of selecting a small, effective consulting team for
Owner’s Representative & Construction Management services for the WSH - New Forensic Hospital
project located at Lakewood, WA. This scope of work includes services required from construction
documents through project closeout. We anticipate a team of 1-3 full-time employees to support the
DES/DSHS owner team.
Scope of services for owner’s representative may include, but is not limited to:
1. Schedule Support
a. Design and construction schedule review
b. Design schedule management
c. Permit Application Oversight
d. Coordination of Owner/Architect/Contractor (OAC)Activities
2. Budget Support
a. Review Contractor and Consultant cost estimates
b. Participate in budget reconciliation
c. Manage target value design
d. Owner Furniture, Fixture, and Equipment (FF&E) budget validation
3. Design Coordination
a. Perform Design Quality Control Review
b. Tracking Owner, Value Engineering, and Constructability review comments
4. Project Contract Administration (CA)
a. CA Services Coordination and Management
b. Track submittal status
c. Consultant Additional Services Request Review
d. Field Authorizations (FAs) and Change Order Proposals (COPs) review and tracking
e. Risk Contingency Utilization Review
f. Pay application validation and review
g. Weekly OAC meeting participation and issue tracking
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5. Construction Closeout Coordination
a. New systems integration
b. Track owner’s staff O&M training
c. Review and track O&M manuals
d. Owner FF&E delivery and installation
e. Track receipt of warranty documentation
f. Track close out of permits
g. Manage and track punch list progress
h. Review As-Built Drawings
6. Owner move-in coordination
Description of Facility
Western State Hospital (WSH) is a psychiatric hospital campus comprised of 43 separate buildings
located approximately seven miles south of Tacoma, WA in the city of Lakewood. Existing WSH
facilities are no longer suited to accommodate the delivery of core mental health services.
DES/DSHS is using the General Contractor/Construction Manager (GC/CM) delivery method for the new
350-bed forensic center of excellence. The owner and the GC/CM have used the alternative
subcontractor selection method for the Electrical, Plumbing, Mechanical, Civil (Building and
Infrastructure), Civil (Site), and Mass Timber subcontractors.
Twelve existing buildings and the associated infrastructure will be demolished and a new 350 bed
psychiatric hospital will be placed on this area, approximately 590,000 SF of new construction, consisting
of 2 new buildings: a 4-story hospital, and a 3-story administration building.
The approximate Total Contract Cost (TCC) is $705,000,000
Project Goals
• Better Mental Health Care – Create a positive impact for Washington by providing needed
mental health care for at-risk groups.
• Hospital of the Future – Improve patient healing by incorporating state of the art architecture
that supports the therapy model to operate and deliver care.
• Effective Communications – The project team collaborates and informs each other to support
the project schedule. Communicate the “what” and “why” to minimize surprises.
• Project Financial Success – Successfully deliver the project within the allotted budget and
mitigate financial risk through proactive communication.
• On-time Move-In – The project team works together using strategic foresight to mitigate risks
and ensure timely opening for patients.
• “One Team” Built on Trust – Work as One Team to build trust and ensure everyone wants to
work together again.
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Submitting firms should have a strong background as owner’s representatives throughout the design,
construction, and project closeout process. Firms should also be experienced with coordinating with
stakeholders on large/complex projects, working on large General Contractor/Construction Manager
(GC/CM) delivery method, and working with alternatively procured subcontractors as defined by RCW
39.10.385.
Project-Specific Information
Western State Hospital Campus Map
Western State Hospital New Forensic Hospital Site Logistics Drawings.
The GC/CM Contract for project 20-403 can be found here: https://des.wa.gov/services/facilities-and-
leasing-management/design-build-gccm-alternative-public-works-projects/gccm-project-selections
Anticipated Selection Schedule
RFQ Notice Issued
Informational Meeting
Statement of Qualifications (SOQ) Due
Short-listed firms selected and notified
Interview Period
Firm(s) Selected and Announced
Agreement(s) Executed
Wednesday April 10, 2024
Wednesday April 24, at 10:00 AM PT
See above date and time
Week of May 13, 2024
Week of May 27, 2024
Week of June 3, 2024
Last week of June 2024
Informational Meetings and Site Tours
An informational meeting will be held in-person for this project.
Date/Time
Meeting Location
Wednesday April 24, 2024, at 10:00
AM PT.
Building 10 on the Western State Hospital campus
(see map).
Firms who have previously not performed business with the state are encouraged to attend. Any
information provided at the Informational Meeting will be posted on our Current Projects webpage
(provided above) including a Q&A sheet from the meeting.
For additional information for the pre-submittal informational meeting and site visit, please contact the
DES project manager at aaron.martinez@dshs.wa.gov
Addenda to this Notice
It is the responsibility of the interested firms to track any changes to this solicitation. Refer to the DES
website any addenda to the published public notice and/or RFQ. (https://des.wa.gov/services/facilities-
leasing/public-works-design-construction/architecture-engineering-design-consultants/current-projects-
advertised-consultant-selection).
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Submittal Maximum Page Count and Additional Content
SOQs must not exceed fifteen (15) single sided pages (total) of content using 8½ x 11 size sheets.
Provided informational content is not included, the following will not be counted against the maximum
page count:
• Title and Back Cover Pages
• Section Dividers/Tabs
• Consultant Selection Contact Form
• Attachment 2 Federal SF330 (Part II only) Form
When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.
A submitting firm may elect to include any other pertinent data it deems appropriate to address the
selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content
must remain within the maximum page count.
Submittal Requirements
DES is only accepting electronic submittals. All electronic submittals must be uploaded and received no
later than the date and time specified.
Format the Statement of Qualifications (SOQ) to meet the following requirements. SOQs that do not
follow this format may impact final scoring:
• Title Page indicating: (not included in page count)
o Project No. 2020-403: WSH - New Forensic Hospital: Owner Representative Services
o Department of Social and Health Services (DSHS),
o Name of Firm
o Date of Submission
• Cover Letter (not included in page count)
• RFQ Attachment 0 (see description below) (not included in page count)
• Executive Summary
• Qualifications of Key Personnel
• Relevant Experience
• Past Performance
• Diverse Business Inclusion Strategies
• Federal SF330 (Part II only) Form (not included in page count)
The Consultant Selection Contact Form must identify the Designated Point of Contact, contact
information, and address the Firm. Form must be situated behind a Title Cover or Cover Letter AND
before any table of contents. Consultant Selection Contact Form may be found in the Consultant
Selection Documents, located on our Current Advertised Projects for Consultant Selection Page.
Federal form SF330 (Part II only) may be found on our Current Advertised Projects for Consultant
Selection Page.
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Maximum Page Count and Additional Content:
SOQs must not exceed twenty-five (20) single sided pages (total) of content using 8½ x 11 size sheets.
Provided informational content is not included, the following will not be counted against the maximum
page count:
• Title and Back Cover Pages
• Section Dividers/Tabs
• Consultant Selection Contact Form
• Attachment 2 Federal SF330 (Part II only) Form
When 11”x 17” size sheets or fold outs are used, each side will be counted as two 8½ x 11 sheets.
A submitting firm may elect to include any other pertinent data it deems appropriate to address the
selection criteria and assist the Selection Committee in evaluating the qualifications. Additional content
must remain within the maximum page count.
How to submit the Statement of Qualifications (SOQ)
DES has created a secure access point for uploading your SOQ for this project:
https://wades.app.box.com/f/9573c2373c6c4e409bab579ebf639c42
This link will be active until the submittal deadline, at which point the upload access will be removed.
If you have trouble uploading or would like confirmation of your upload, please contact Angeline Butros
via email: angeline.butros@des.wa.gov
Failure to submit the SOQ by the specified date and time above will render the SOQ as non-responsive
to this notice and rejected by DES for consideration. Failure to adhere to the submittal requirements
may also render the SOQ as non-responsive to this notice and rejected by DES for consideration.
Supplemental RFQ Documents
The following forms/instructions are located on the DES Current Advertised Projects for Consultant
Selection page in the RFQ Consultant Selection Documents section
(https://des.wa.gov/services/facilities-leasing/public-works-design-construction/architecture-
engineering-design-consultants/current-projects-advertised-consultant-selection):
• Consultant Selection Contact Form
• Federal Form SF330
• Diverse Business Inclusion Plan
Selection Process
The selection process will consist of two phases: Phase 1 SOQ Evaluation and Phase 2 Oral Interviews.
The firms submitting qualifications in Phase 1 will be scored and ranked using the Phase 1 evaluation
criteria in this RFQ. The most qualified firms (Finalists) will be invited to Phase 2 Oral Interviews. The
Finalists will be scored and ranked based on the Phase 2 evaluation criteria. The Finalist with the best
Phase 2 rank will be chosen to begin negotiations to provide consultant services for this project. Note,
Phase 1 and Phase 2 scores are NOT combined.
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