Department of Public Safety's 75th Awards Banquet

Project Description: Issuing Procurement Unit: State of Utah Division of Purchasing
Conducting Procurement Unit: Department of Public Safety
The purpose of this RFP is to enter into a contract to provide: Banquet Services along with hotel rooms
It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code .
The methodology or formula that will be used to determine the number of contract awards is:
Stage 1: Initial Review
In the initial phase of the evaluation process, the conducting procurement unit will review all proposals timely received. Non-responsive proposals not conforming to RFP requirements or unable to meet the mandatory minimum requirements will be eliminated from further consideration.
Stage 2: Technical Proposal Evaluation
Responsive proposals will then be evaluated by an evaluation committee appointed by the conducting procurement unit against the proposal evaluation criteria noted in the Technical Criteria prerequisite of this RFP. Proposals will be evaluated against the evaluation criteria as follows:
Capacity and Flow: Points Possible – 350
Cost Effectiveness: Points Possible – 100
Room Availability: Points Possible – 100
Facility Quality: Points Possible – 150
AV Capabilities: Points Possible - 100
Offerors that achieve a minimum score threshold of 560 will proceed to the Final Stage: Cost Proposal Evaluation.
The Offeror with the lowest total cost will receive the maximum points of 200. Points assigned to each Offeror’s cost proposal will be based on the lowest proposal price. The Offeror with the lowest total cost will receive 200 or 100% of the total cost points. All other Offerors will receive a portion of the total cost points based on what percentage higher their total cost is than the total lowest cost. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).
Length of Contract: This RFP will result in a purchase order.
Vendor must guarantee its pricing for the completion of the event.