2026-09 Department of Family and Childrens Services Roof Replacement

Walker County
Request for Proposal
2026-09
Department of Family & Children's
Services Roof Replacement
Bid Posted: April 29, 2026
Bid Opening: 2:00 p.m. on May 14, 2026
101 S. Duke Street
LaFayette, GA 30728
Inquiries:
Inquiries regarding this project and the bidding process should be sent by email to:
j.pursley@walkerga.us. Only inquiries received in writing will receive a response. All such written
inquiries must be submitted by May 7, 2026 at 9:00 a.m. EDT. Walker County will publish a response to
all inquiries on its website at walkercountyga.gov/public-notices by May 8, 2026.

INTRODUCTION:
Walker County Government (hereinafter referred to as "WCG") is soliciting
proposals from qualified contractors to provide all labor, materials, equipment, and
supervision necessary to remove the existing roofing system at 10056 US-27, Rock
Spring, GA 30739, and install a new TPO (thermoplastic polyolefin) roofing system in
accordance with manufacturer specifications and applicable codes.
1 - SCOPE OF SERVICES:
The following are the specifications requested for this project.
1. Roof Removal
* Scarify existing roofing system down to a suitable layer for repair
* Remove all existing flashing down to the existing substrate
* Dispose of all roofing materials and debris in accordance with local, state, and
federal regulations
2. Roof Deck Preparation
* Mechanically attach 12" high-density (HD) cover board in accordance with
manufacturer specifications
3. Installation of TPO Roofing System
* Install 60 mil TPO membrane in accordance with manufacturer specifications
* Fully adhere or mechanically fastened membrane as required
* Heat-weld all seams to ensure watertight integrity
* Flash all walls up and over to create a continuous waterproof barrier
* Install new retrofit drains where required to tie into existing drainage system
4. Flashing and Penetrations
* Install new TPO flashing at all roof penetrations, curbs, and vertical transitions
* Ensure all penetrations are properly sealed and watertight
5. Metal Edge Work
* Remove existing metal edge cap
* Install new 24-gauge Kynar-coated coping cap
* Install new 24-gauge Kynar-coated edge metal
* Reseal all edge metal to ensure watertight performance
6. Cleanup
* Remove all job-related debris from the site
* Maintain a clean and safe work environment throughout the project
* Perform final cleanup upon completion
7. Final Inspection
* Conduct final inspection to ensure installation meets manufacturer specifications
and applicable building codes

* Address and correct any deficiencies prior to project completion
Notes
* All work shall be performed in accordance with manufacturer specifications and
applicable codes and regulations
* Any unforeseen conditions or additional work will require a written change order
approved prior to execution
COMPLETION TIME:
The Contractor shall provide a proposed construction schedule prior to beginning work.
The schedule shall include the estimated start date, major project milestones, and
projected completion date. Work can begin on June 8, 2026.
Work shall be completed by July 17, 2026 to minimize disruption to building operations.
By submitting a proposal, Contractor agrees to the following:
Contractor and Walker County recognize that time is of the essence and that Walker
County will suffer financial loss if the Work is not completed within the times specified
above. The parties also recognize the delays, expense, and difficulties involved in
proving in a legal or arbitration proceeding the actual loss suffered by Walker County if
the Work is not completed on time. Accordingly, instead of requiring any such proof,
Walker County and Contractor agree that as liquidated damages for delay (but not as a
penalty), Contractor shall pay Walker County $500.00 for each day that expires after
the time specified above for Substantial Completion until the Work is substantially
complete.
After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the Contract Time or any proper extension thereof granted by
Walker County, Contractor shall pay Walker County $500.00 for each day that expires
after the time specified above for completion and readiness for final payment until the
Work is completed and ready for final payment.
OTHER REQUIREMENTS:
The successful contractor will be responsible for providing an executed E-Verify S.A.V.E.
document. Sub-contractors that are part of the project team must be clearly identified in
the submission, including roles, resumes of key personnel and project references. The
Contractor is responsible for obtaining E-Verify Affidavits from its subcontractors and
submitting verification to WCG prior to executing a contract with any subcontractor.
All work must pass required inspections and obtain approvals from the Authority
Having Jurisdiction.
Contractors interested in conducted an on-site visit should coordinate in advance with
Jon Pursley at j.pursley@walkerga.us. Visits are available between between 8:30 a.m.
and 4:00 p.m., Monday-Friday between April 30 and May 8.

I. CONTENT AND FORMAT OF PROPOSALS
WCG will evaluate all written submittals. It is incumbent upon the proposers to
demonstrate within their proposals how each requirement will be satisfied. All
Proposals must meet the specifications outlined in this Proposal. WCG reserves the right
to investigate the qualifications and experience of the proposers, or to obtain new
proposals. Proposals not sufficiently detailed or are in an unacceptable form may be
rejected by WCG. Dates and documentation included in the proposal become public
record upon selection of a proposal by the Walker County Board of Commissioners.
Interested firms must follow the process outlined in the following pages in submitting
their proposal. WCG prefers to accept proposals from vendors with three (3) years'
experience minimum; however, this factor and the following will be reviewed to assist
WCG in deciding the most favorable vendor. Along with the Formal Proposal, please
submit the following as supporting project narrative:
a. A discussion of the history of the firm, including the number of years in business
b. Documentation of two (2) similar or comparable projects completed within the
past five (5) years, including photographs of each project.
c. Firm's proposed project team including qualifications and experience of each
member with projects of this nature; provide a minimum of 2 projects;
d. Provide at least three (3) references for similar projects (including numbers and
addresses);
e. Proposed methodology for the development and completion of the project.
Describe in detail your approach and scope and how the proposal will satisfy all criteria
of the project;
f. Proposed project timeline;
II. ASSEMBLE IN THIS ORDER
a. FORMAL PROPOSAL
b. CONTRACTOR REGISTRATION & REFERENCES
c. SUPPORTING PROJECT NARRATIVE & DOCUMENTATION
d. GEORGIA SECURITY & IMMIGRATION COMPLIANCE ACT AFFADAVIT
(Contractor & Subcontractors)
e. IRS Form W-9

FORMAL PROPOSAL: Locate this page at the front when assembling
documents for your proposal. Contractor may attach an itemized estimate
of products/services behind this page.
For furnishing all labor, materials, tools and equipment necessary to complete the scope
outlined for Department of Family & Children's Services Roof Replacement.
PROPOSAL SCHEDULE
RFP #2026-09
Department of Family & Children's Services Roof Replacement
TOTAL:
$_____________._____
_
CONTRACTOR'S RESPONSE:
Date of Proposal: ____________________
The undersigned agrees, if this bid/proposal is accepted within sixty (60) days after the date of the
opening, to furnish all supplies or services in strict accordance with provisions of this RFP at the price in
the Proposal Schedule.
Prices are to remain firm for sixty (60) calendar days after the date of the opening.
The undersigned affirms he/she agrees to the Terms and Conditions outlined in this packet as the final
form of agreement and Walker County is not subject to further negotiation with the contractor.
I certify that this bid/proposal is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a bid/proposal for the same supplies or services and is in all
respects fair and without collusion or fraud. I understand that collusive bidding is a violation of state and
federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all
conditions of this bid/proposal and certify that I am authorized to sign this proposal for the vendor.
Signature: _______________________________ Title: _________________
Printed name: ____________________________

WALKER COUNTY GOVERNMENT
101 S. DUKE STREET
LAFAYETTE, GA 30728
OFFICE: 706-638-1437
CONTRACTOR REGISTRATION Date: ________________
Name of Contractor: ____________________________
Does your company have employees: Yes No How many: ___________
Is your company licensed to do business in the State of Georgia: Yes No
City or County of Business License: ________________________________
Business Information:
Contact Name: ______________________________________________
Complete Street Address: _______________________________________
City/State/Zip: ______________________________________________
Mailing address (if different from above): ____________________________
City/State/Zip: ______________________________________________
E-mail: _____________________________ Phone: _________________
Website: ____________________________ Fax: ___________________
Organized As: Individual Partnership Corporation Limited Liability Company
Other (Circle one)
Federal EIN: ________________________________________________
Summary of Products/Services provided to the County: ___________________
_________________________________________________________
_________________________________________________________
Does your company practice Buy American Sourcing Preferences as outlined in
the Code of Federal Regulations, 2 CFR Part 184: Yes No Not Applicable
(Circle one)

Applicant Signature: ________________________ Date: ______________
Printed Name: ____________________________ Title: ______________
Walker County Government prefers to accept proposals from vendors with three (3)
years' construction experience.
Number of years in construction business: ____________________________
Firm's facilities and equipment:
Firm Name: ____________________________________________
Address: ______________________________________________
______________________________________________
Equipment: ____________________________________________
____________________________________________
____________________________________________
Firm's experience with similar projects: Provide a minimum of 2 projects:
Project: _______________________________________________
Location Address: ________________________________________
Point of Contact: _________________________________________
Project: _______________________________________________
Location Address: ________________________________________
Point of Contact: _________________________________________
References:
1) Company/Organization: ____________________________________
Address: _______________________________________________
Contact: _______________________________________________

E-mail: ___________________________ Phone: _______________
2) Company/Organization: ____________________________________
Address: _______________________________________________
Contact: _______________________________________________
E-mail: ___________________________ Phone: _______________
3) Company/Organization: ____________________________________
Address: _______________________________________________
Contact: _______________________________________________
E-mail: ___________________________ Phone: _______________
Describe in detail your approach and scope and how the proposal will satisfy all criteria
of the project: ________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Attach the following:
A. List of subcontractors and their contact information

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Systematic Alien Verification for Entitlements (SAVE) Program
Contract No. and Name: RFP 2026-08: Walker County Ag Extension Building Renovation
Contractor's Name: _____________________________________________________________
STATE OF GEORGIA
CONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with Walker County and attests to the
following:
a) The Contractor has registered with, is authorized to use and uses the federal work authorization program
commonly referred to as E-Verify, or any subsequent replacement program;
b) The Contractor will continue to use the federal work authorization program throughout the contract period,
including any renewal or extension thereof;
c) The Contractor will notify Walker County in the event the Contractor ceases to utilize the federal work
authorization program during the contract period;
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material
breach of Contract;
e) The Contractor will contract for the performance of services in satisfaction of such contract only with
subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-91(a),
(b) and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to
the provisions of O.C.G.A. 13-10-91 for the project listed above to which Contractor is a party after the state
hereof without further action or consent by Contractor;
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and
identification cards required pursuant to O.C.G.A. 13-10-91 to Walker County within five business days of receipt.
_______________________________________ _____________________________
EEV / E-verifyTM User Id (Account) Number Date of Authorization
______________________________________ ______________________________
BY: Authorized Officer or Agent Date
(Contractor Name)
_________________________________________
Title of Authorized Officer or Agent of Contractor
_________________________________________
Printed Name of Authorized officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE
______ DAY OF _____________________, 20_____
___________________________________________
Notary Public
My Commission Expires: _____________________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Systematic Alien Verification for Entitlements (SAVE) Program
Contract No. and Name: RFP 2026-08: Walker County Ag Extension Building Renovation
Contractor's Name: _____________________________________________________________
STATE OF GEORGIA
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating
affirmatively that the individual, firm, or corporation which is contracting with Walker County and attests to the
following:
a) The Contractor has registered with, is authorized to use and uses the federal work authorization program
commonly referred to as E-Verify, or any subsequent replacement program;
b) The Contractor will continue to use the federal work authorization program throughout the contract period,
including any renewal or extension thereof;
c) The Contractor will notify Walker County in the event the Contractor ceases to utilize the federal work
authorization program during the contract period;
d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material
breach of Contract;
e) The Contractor will contract for the performance of services in satisfaction of such contract only with
subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. 13-10-91(a),
(b) and (c);
f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to
the provisions of O.C.G.A. 13-10-91 for the project listed above to which Contractor is a party after the state
hereof without further action or consent by Contractor;
g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and
identification cards required pursuant to O.C.G.A. 13-10-91 to Walker County within five business days of receipt.
_______________________________________ _____________________________
EEV / E-verifyTM User Id (Account) Number Date of Authorization
______________________________________ ______________________________
BY: Authorized Officer or Agent Date
(Contractor Name)
_________________________________________
Title of Authorized Officer or Agent of Contractor
_________________________________________
Printed Name of Authorized officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE
______ DAY OF _____________________, 20_____
___________________________________________
Notary Public
My Commission Expires: _____________________________