26-078 Department of Corrections Staff Uniforms and Equipment

LEGAL NOTICE
REQUEST FOR BID
SEALED BID 26-078
For
Department of Corrections Uniforms and Equipment
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Department of Corrections Uniforms and Equipment. .
The vendor must guarantee the quoted prices for a period of three years. The county is looking
for a 36 month agreement. The County with the consent of the vendor shall have the option for
two (2) one year extensions under the same terms and conditions. The county reserves the right
to terminate the contract for any violation, by the successful bidder, of any term or condition of the
contract by giving thirty (30) days written notice stating the reasons therefore and giving the party
time to remedy any deficiencies.

BID INSTRUCTIONS
One original and one [1] signed copies of the bid must be received in a sealed envelope plainly
marked "26-078 Department of Corrections Uniforms and Equipment" with the date and time
of the bid opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street,
Room 541, St. Charles, MO 63301 prior to the bid opening.
Bid opening will be on 06/01/26 at 10:30 am, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid
results to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
All questions or clarifications concerning this Request for Bid must be submitted in writing via E-
mail to:
Lenore Faulkner, Purchasing Coordinator
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
lefaulkner@sccmo.org
Robin Edwards
Department of Corrections, Assistant Director
St. Charles County Government
301 N Second Street
St. Charles, Missouri 63301
redwards@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 05/22/2026. Any question
received after this deadline may not be answered.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
Page 2 of 24
Corrections
_____________________________________
Name of Company or individual

Responses to questions/clarifications will be placed on the County's
websitehttp://www.sccmo.org/Bids.aspx. Check this website frequently for updates
and any addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited. Representative shall include,
but not be limited to, all elected and appointed officials, and employees of St. Charles
County and the Agencies within St. Charles County.
Any Offeror engaging in such prohibited communications may be disqualified at the sole
discretion of St. Charles County.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to
sales made to St. Charles County and must be excluded.
The contract shall be effective for the (3) three year period commencing from the date of
the notice of award.
After the initial three year period, the County, with the consent of the vendor, shall have
the option to renew said contract for two (2) additional twelve (12) month periods at the
same specifications and terms and conditions of any contract that may be derived from
this bid.
The electronic version of this bid is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information
contained in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent taxes, fees or licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency of St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County,
the County will award based on payments unless these documents establish additional
criteria. As used for this award, "responsive" shall mean a bid that conforms in all respects
with the terms and conditions of the County's requirements. As used for this award,
"responsible" shall mean that the bidder has the capability in all respects to perform fully
the contract requirements, and the integrity and reliability which will assure good faith
performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement
in the unit and extension prices, the unit price shall govern.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

INSURANCE
Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes
of the State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no
less than $1.0 million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following
minimum amounts of automobile, general liability, and property damage insurance coverage
during the life of the contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for
automobile and general liability coverage; and property damage coverage of at least $1,000,000.
A Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative.
Automobile coverage must include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an
additional insured including the following language: Nothing in this endorsement shall serve to
operate as a waiver of the County's Sovereign Immunity or broaden the liability of the County
beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of Missouri.
Vendor shall provide for 30 days advance written notice of any material change. A Waiver of
Subrogation in favor of the County shall be endorsed on each of the policies. The required
insurance shall be primary insurance with respect to any other insurance or self-insurance
programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages
of any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less
than 1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the
Contract.
Coverage to be written on a claims-made basis.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program
(E-Verify) with respect to the employees working in connection with the contracted services.
Every such business entity shall sign an affidavit affirming that it does not knowingly employ any
person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530
(2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program. The
employer shall retain a copy of the dated verification report received from the federal government.
Any business entity that participates in such program shall have an affirmative defense that such
business entity has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior
to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to
the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis therefor.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

BID SPECIFICATIONS
ST. CHARLES COUNTY DEPARTMENT OF CORRECTIONS
UNIFORM & EQUIPMENT SPECIFICATIONS
SERVICE SPECIFICATIONS
Successful vendor must have a local site with sufficient stock where officers can try on
uniform clothing in store and have alterations, at no additional cost, made during normal
business hours. The following alterations must be available: hem trousers, alter
waistband, attach emblems, change buttons and snaps on duty gear and press garments.
The Department will provide emblems to be sewn on by vendor.
Adequate inventory must be maintained so that special orders are generally unnecessary.
No contracted items are to be issued to any St. Charles County Department of Corrections
personnel without written authorization of the Department.
The specifications listed are to maintain the standard of quality of items currently in use
and are the only acceptable items. NO SUBSTITUTIONS ARE ACCEPTABLE.
Bid may be awarded to multiple vendors or may be awarded to one vendor based on
overall cost, performance, accessibility and service considerations.
The number of Corrections Officers is approximately 140.
Back orders will not have shipping charges added.
Vouchers can be emailed to vendor and shipped at no additional charge.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
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Corrections
_____________________________________
Name of Company or individual

2026 UNIFORM/DUTY GEAR SPECIFICATIONS
ITEM DESCRIPTION SIZES COST
14 1/2 - 17
1/2
MEN'S LONG SLEEVE SHIRT (BUTTON FRONT)
18 - 20
22
1.
Elbeco Paragon Plus #878 - Color/Lt. Blue
65% Poly - 35% Cotton, Epaulets, Sewn-in creases,
Badge tab, Pocket flaps with velcro closures.
No Exceptions.
14 1/2 - 17
1/2
MEN'S SHORT SLEEVE SHIRT (BUTTON FRONT)
18 - 20
22
2.
Elbeco Paragon Plus #868 - Color/Lt. Blue
65% Poly - 35% Cotton, Epaulets, Sewn-in creases,
Badge tab, Pocket flaps with velcro closures.
No Exceptions.
14 1/2 - 17
1/2
MEN'S LONG SLEEVE SHIRT (BUTTON FRONT)
18 - 20
22
3.
Elbeco Paragon Plus #P877 - Color/White
65% Poly - 35% Cotton, Epaulets, Sewn-in creases,
Badge tab, Pocket flaps with velcro closures.
No Exceptions.
14 1/2 - 17
1/2
MEN'S SHORT SLEEVE SHIRT (BUTTON FRONT)
18 - 20
22
4.
Elbeco Paragon Plus #867 - Color/White
65% Poly - 35% Cotton, Epaulets, Sewn-in creases,
Badge tab, Pocket flaps with velcro closures.
No Exceptions.
32 - 42
WOMEN'S LONG SLEEVE SHIRT (BUTTON FRONT)
44 - 46
5. Elbeco Paragon Plus #P802-3 - Color/Lt. Blue
65% Poly - 35% Cotton, Epaulets, Sewn-in creases,
Badge tab, Pocket flaps with velcro closures.
No Exceptions.
26-078 Department of Corrections Uniforms and Equipment Bid Response from (please complete)
Page 10 of 24
Corrections
_____________________________________
Name of Company or individual