Dental Hygiene Equipment

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	339114 - Dental Equipment and Supplies Manufacturing 423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Posted Date:	Nov 18, 2025
Due Date:	Dec 18, 2025
Solicitation No:	50006-033
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
50006-033	Dental Hygiene Equipment Original: 50006-033	11/18/2025	12/18/2025 2:00:00 PM CT

Contact Information for Bid # 50006-033

Department	++ University - University of Louisiana at Monroe
Section	Purchasing Department
Dept Code	50006
Contact	Shakeya Rodgers
Address	Coenen Hall 140 700 University Avenue Monroe, LA 71209-2250
Phone	318-342-5208
Fax	318-342-5218
Email	rodgers@ulm.edu

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“ADVERTISEMENT FOR BIDS

Sealed bids will be opened and publicly read by the Purchasing Department of The University of Louisiana

at Monroe, Coenan Hall, Room 140, 4014 LaSalle Street, Monroe, Louisiana, at 2 PM, December 18, 2025

for the following:

Bid #50006-033 – Dental Hygiene Equipment

Bids must be returned to the Purchasing Office in sealed envelopes. Bids must be submitted on the form

enclosed herewith, and in strict conformity with the intent of same without modifications. Bids must be

signed in ink, dated, and title of person signing bid must be shown on bid.

Complete bidding documents may be obtained from the University of Louisiana at Monroe, Monroe,

Louisiana, 71209-2250, via fax request at 318. 342.5218 or State of Louisiana LaPac site:

https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm .Use bid #50006-033.

No bid may be withdrawn for a period of thirty (30) days after receipt of bids.

The Owner reserves the right to reject any and all bids and to waive any informalities incidental thereto.

The University of Louisiana at Monroe adheres to the equal opportunity provisions of federal civil rights

laws and regulations.”

THE UNIVERSITY OF LOUISIANA AT MONROE

INVITATION TO BID ONLY

ISSUE DATE:

Date and Tim e by Which

November 18, 2025 Quotation Must be Returned:

Decem ber 18, 2025

2:00 p.m. CT

Name and Address of Vendor (Firm or Individual)

for Department:

FACILITIES

TO THE VENDOR:

To be returned on or before date specified above to:

THE UNIVERSITY OF LOUISIANA AT MONROE

PURCHASING DEPARTMENT

4014 LASALLE ST, COENEN BLDG. 140

MONROE, LOUISIANA 71209-2250

NOTE: THE UNIVERSITY RESERVE THE RIGHT TO

ACCEPT OR REJECT ANY OR ALL BIDS, AND WAIVE

INFORMALITIES

THIS BID IS DUE IN PURCHASING OFFICE

REQUISITION: R0031072 BID: 50006-033

PO:

INSTRUCTIONS TO BIDDERS:

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

AS STATED ABOVE

LATE BIDS NOT ACCEPTED

2. ALL BID PRICES MUST BE TYPED OR WRITTEN IN INK. ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT

PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS FREE ON BOARD (FOB) DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR CASH ON DELIVERY (COD) REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA; INCLUDING BUT NOT LIMITED TO

L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS;

SPECIAL CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

6. THIS IS A SEALED BID. MUST BE MAILED OR DELIVERED TO PURCHASING DEPARTMENT, 4014 LASALLE STREET, COENEN HALL

140, MONROE, LA 71209-2250.

7. TO ASSURE CONSIDERATION OF YOU BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER.

8. NOTE: A COMPLETE RECORD OF ALL BIDS IS KEPT ON FILE IN THE PURCHASING DEPARTMENT SUBJECT TO THE INSPECTIONS

OF ANY CITIZEN. EVERY COURTESY WILL BE AFFORDED ANY CITIZEN WHO IS INTERESTED IN INVESTIGATING FOR ANY PURPOSE

THE RECORD OF STATE PURCHASES. COPIES OF EVALUATION CAN BE FAXED TO YOU ONLY AFTER RECEIPT OF WRITTEN

REQUEST. PLEASE DO NOT CALL.

9. IMPORTANT: BY SIGNING THE BID, THE BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS,

CONDITIONS AND SPECIFICATIONS, AND FURTHER CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID

IS TO BE MANUALLY SIGNED IN INK BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID INFORMATION SHALL BE MADE WITH

BLUE INK OR TYPEWRITTEN.

10. ORDER OF PRIORITY. IN THE EVENT THERE IS A CONFLICT BETWEEN THE INSTRUCTIONS TO BIDDERS OR STANDARD

CONDITIONS AND THE SPECIAL CONDITIONS, THE SPECIAL CONDITIONS SHALL GOVERN.

For questions regarding this bid contact:

Shakeya Bennett: Email: rodgers@ulm.edu

TO THE VENDOR:

THIS QUOTATION IS SUBMITTED BY

Name of Vendor

(Firm or Individual)

Authorized Signature

Name (Printed)

Title

Telephone #

Fax #

Email Address

Vendor Quote #

Date Submitted

THE UNIVERSITY OF LOUISIANA AT MONROE

INFORMATION FOR BIDDERS AND STANDARD CONDITIONS

GENERAL INFORMATION

a. Address all inquiries and correspondence to the buyer at the phone and address as shown on cover page.

b. Bids will be accepted in the Office of the Purchasing Department, Coenen Hall, Room 140, 700 University Avenue,

Monroe, La 71209-2250, until time and date as stated on cover page. Physical address for hand delivery in Coenen

Hall 140, 4014 LaSalle Street, Monroe La, 71209.

c. Formal bids, amendments thereto or requests for withdrawal of bids or any part thereof received after time specified

for bid opening will not be considered, whether delayed in the mail or for any other cause whatsoever.

BID FORMS

a. All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided,

properly signed. Bids in the following manner will not be accepted:

i. Bid contains no signature indicating intent to be bound;

ii. Bid filled out in pencil; and

iii. Bid not submitted on the university’s standard forms.

b. Bids must be received at the address specified in the solicitation prior to bid opening date and time in order to be

considered. Telegraphic and Fax alterations to bids received before bid opening time will be considered provided

formal bid and written alteration have been received and time-stamped before bid opening time. Entire bid should

be returned, except item pages not bid.

STANDARDS OF QUALITY

a. Any product or service bid, shall conform to all applicable federal and state laws and regulations and the

specifications contained in the solicitation, unless otherwise specified in the solicitation, and manufacturer’s name,

trade name, brand name, or catalog number used in the specification is for the purpose of describing the standard of

quality, performance, and characteristics desired and is not intended to limit or restrict competition. Bidder must

specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number

shall be considered as offering the exact products specified in the solicitation.

b. Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and

the current model and/or packaging and of best quality as measured by acceptable standards of the trade, and any

defects in any product may cause its rejection. No remanufactured, demonstrator, used or irregular product will be

considered for purchase unless otherwise specified in the solicitation, where applicable, all products are to be

covered by standard factory warranty unless otherwise specified by the University.

c. Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations,

descriptive literature, and technical data) sufficient for the buyer to evaluate quality, suitability, and compliance with

the specifications in the solicitation. Failure to submit descriptive information may cause bid to be rejected. Any

change made to manufacturer’s published specifications submitted for a product shall be verifiable by the

manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or product number),

bidder must state in what respect item(s) deviate. Failure to note exceptions on the bid form will not relieve the

successful bidder(s) from supplying the actual products requested.

BID OPENING

Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be

given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after bid opening.

Information pertaining to completed files may be secured by visiting the purchasing office of The University of

Louisiana at Monroe. Bid tabulations may be secured only after written request.

REJECTION OF BIDS

Bids from bidders who have a documented history of providing substandard products and/or services will be

rejected and returned unopened to the bidder.

AWARDS

a. Unless otherwise stated, award will be made to the lowest, responsible bidder, taking into consideration the quality

of the products to be supplied and their conformity with the specifications.

b. The university reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or

all bids and waive any informalities.

c. Preference is hereby given to materials, supplies, and provisions, produced, manufactured, or grown in Louisiana,

quality being equal to articles offered by competitors outside of the state.

d. Only the issuance of a purchase order constitutes acceptance on the part of the University. The University of

Louisiana at Monroe adheres to the equal opportunity provisions of federal civil rights laws and regulations.

PRICES

a. Unless otherwise specified by the university in the solicitation, bid prices must be complete, including transportation

prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If accepted, prices must be firm

for the contractual period. Bids other than F.O.B. Destination may be rejected. Prices should be quoted in the unit

(each, box, case, etc.) as specified in the solicitation. Failure to do so may result in your bid being rejected.

b. The University will not aid in the unloading of any freight, nor be responsible for any additional freight charges.

Charges for extra freight labor needed for unloading bulky or heavy items as defined under National Motor Freight

Regulations must be included in bid prices.

Non-Installed Merchandise. If you are the successful bidder, you are to make notation on freight bills

and bills-of-lading that shipper guarantees charges to protect University against contingency of

additional freight charges. Should extra charges be necessary, they will be charged back to the shipper.

ii.

Instruct the shipper to include on bills-of-lading and freight bills our Purchase Order Number and our

company name as first or second vendor. We are more concerned from whom we purchased the

merchandise than from whom the merchandise was shipped. If freight is unidentifiable, the University

will be forced to refuse shipment.

iii. Installed Merchandise. All merchandise bid upon “installed” means that you are to deliver, be on

hand to receive merchandise when it reaches our premises, uncrate or unpack, assemble and set in

place ready for operation, and remove debris from site.

iv. The only exception to this statement will be those of instances where installed merchandise comes onto

the Campus and is of a nature that the freight line can handle the items involved without the aid of

University personnel. In these instances, we will allow the freight line to unload the merchandise at

the proper site, and will then notify the proper vendor that the merchandise is on hand and ready for

installation.

The shipment is to be consigned to your establishment in care of THE UNIVERSITY OF

LOUISIANA AT MONROE with notation on bills-of lading for the freight carrier to contact you, the

vendor, before delivery. The University will take no part in the delivery of this merchandise except as

noted above.

vi. Should for any reason merchandise of a nature requiring additional unloading labor be delivered to our

Campus without the vendor being here to receive the freight, the University will refuse to receive the

freight and ask the freight line to contact the vendor to arrange for proper delivery. The University

will not be responsible for re-delivery charges.

c. Cash discounts will be considered and time will be counted for date of delivery at the University of Louisiana at

Monroe or from date correct invoice is received from contractor, if latter date is later than date of delivery. A cash

discount for less than 30 days will not be considered in making an award.

d. All bids must be firm prices, free of any escalator clauses.

NEW PRODUCTS

Unless specifically called for in the solicitation, all products for purchase must be new, never previously used, and

the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered

for the purchase unless otherwise specified in the solicitation. The manufacturer’s standard warranty will apply

unless otherwise specified in the solicitation.

DELIVERIES

Bids may be rejected if the delivery time indicated is longer than that specified in the solicitation.

10. TAXES

Vendor is responsible for including all applicable taxes in the bid price. The University of Louisiana at Monroe, a

state agency, is exempt from all state and local sales and use taxes.

11. PAYMENT

After receipt and acceptance of order and receipt of valid invoice, payment will be made by the University of

Louisiana at Monroe within thirty (30) days. Payment will be made at the respective unit prices shown on the bid,

less any percentages off list price, less Federal excise tax, less cash discount earned.

12. CONTRACT CANCELLATION

The University of Louisiana at Monroe has the right to cancel any contract, in accordance with Purchasing Rules

and Regulations, for cause, including but not limited to, the following: (1) Failure to deliver within the time

specified in the contract; (2) Failure of the product or service to meet specifications, conform to sample quality or to

be delivered in good condition; (3) Misrepresentation by the contractor; (4) Fraud, collusion, conspiracy or other

unlawful means of obtaining any contract with the state; (5) conflict of contract provisions with constitutional or

statutory provisions of state or federal law; (6) any other breach of contract.

13. DEFAULT OF CONTRACTOR

Failure of a contractor to deliver within the time specified, or failure to make replacements of rejected articles, shall

permit the University to purchase in the open market articles of comparable grade to take the place of those rejected

or not delivered. On all such purchases the contractor shall reimburse the University for any expense incurred in

excess of contract prices. Such purchases will be deducted from contract quantities. Also in accordance with R.S.

39:1661.C states in the event any contractor fails to fulfill or comply with the term of any contract, the chief

procurement office may award the contract to the next lowest responsible bidder subject to acceptance by that bidder

and charge the difference in cost to the defaulting contractor.

14. CONTRACT RENEWALS

Upon agreement of the University of Louisiana at Monroe and the Contractor, a term contract may be extended for

four (4) additional twelve (12) month periods at the same prices, terms and conditions. In such cases, the total

contract term cannot exceed sixty (60) months.

15. ORDER OF PRIORITY

a. In the event there is a conflict between the Instructions to bidders or Standard Conditions and the Special

Conditions, the Special Conditions shall govern.

b. Any interpretation of the documents will be made by Addendum only, issued by the purchasing department, and a

copy of such addendum will be mailed or faxed to each person receiving a set of the bid documents. The University

will not be responsible for any other explanation of the documents.

16. APPLICABLE LAW

All contracts shall be construed in accordance with and governed by the Laws of the State of Louisiana.

17. COMPLIANCE WITH CIVIL RIGHT LAWS

By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title

VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive

Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veteran’s Readjustment Assistance Act of 1974,

Title IX of the Education Amendments of 1972, the Age Act of 1975, the Davis-Bacon Act of 1931, and bidder

agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to

discriminate in its employment practices, and will render services under any contract entered into as a result of this

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Dental Hygiene Equipment

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