Dense-Graded Crushed Stone for Sub-Base, 3/4" Crushed Stone, and Sand Borrow FY2027

The City of Waltham
Invites
Interested Parties
To propose the best offer and or bid
For the service or product herewith described:
Dense-Graded Crushed Stone for Sub-Base,
34" Crushed Stone, and Sand Borrow FY2027
The Virtual Bid Opening will be held:
Wednesday May 20th, 2026 at 10:00AM
Phone: 781-314-3244, Fax: 781-314-3245

Table of Contents:
* Invitation to Bid
* Intent of the Project
* Instructions
* General Conditions
* Specifications and Bid Form
* Compliance

Invitation to Bid

The City of Waltham
Purchasing Department
INVITATION FOR BID (IFB)
Under the rules of M.G.L. Chapter 30B the Chief Procurement Officer of the City of Waltham
Purchasing Department hereby requests sealed bids for:
Dense-Graded Crushed Stone for Sub-Base,
34" Crushed Stone, and Sand Borrow FY2027
Price Proposals will be received at the office of the Purchasing Agent, City Hall, 610 Main Street,
Waltham MA 02452, until,
Wednesday May 20th, 2026 at 10:00AM
At which time and place the bids will be publicly opened and read via ZOOM. The Virtual Meeting
information will be found on our website.
Specifications and information available in the Waltham Purchasing Department web site at
https://www.city.waltham.ma.us/category/tags/purchasing-bids-open-0
BIDS MUST BE SIGNED AND ENCLOSED IN A SEALED ENVELOPE AND MARKED:
Dense-Graded Crushed Stone for Sub-Base,
34" Crushed Stone, and Sand Borrow FY2027
If the Bidder is a corporation, state your correct corporate name and State of incorporation. If
Bidder is a partnership, state names and addresses of partners. If Bidder is a trust or other legal
entity, state correct names and addresses of trustees or names and address of those legally
authorized to bid and enter into contracts.
EXCEPTION OR ALTERNATES TO SPECIFICATIONS, TERMS OF SALE, AND DISCOUNTS AVAILABLE,
MUST BE INCLUDED IN THE BID PRIOR TO OPENING DATE.

AGREEMENT
CITY OF WALTHAM
ARTICLE 1. This agreement, made this _______ day of ____________, 2026 by and between the CITY
OF WALTHAM, party of the first part, hereinafter called the CITY, by its MAYOR, and
______________________________________________________________________________
______________________________________________________________________________
hereinafter called the CONTRACTOR.
ARTICLE 2. Witnesseth, that the parties to this agreement, each in consideration of the agreement on
the part of the others herein contained, do hereby agree, the CITY OF WALTHAM for itself, and said
contractor for his heirs, executors, administrators and assigns as follows:
To furnish all equipment, machinery, tools and labor, to furnish and deliver all materials required to be
furnished (except as otherwise specified) and deliver in and about the project and to do and perform all
work in strict conformity with the provisions of this Contract and of the Invitation to Bid, Intent of Project,
Instructions to Bidders, General Conditions, Specifications and Bid Form and Compliance hereto annexed.
The said Invitation to Bid, Intent of Project, Instructions to Bidders, General Conditions, Specifications and
Bid Form and Compliance are hereby made a part of this contract as fully and to the same effect as if the
same had been set forth at length and incorporated in the contracts.
ARTICLE 3. In consideration of the foregoing premises the CITY agrees to pay and the CONTRACTOR
agrees to receive as full compensation for everything furnished and done by the CONTRACTOR under this
contract such prices as are set forth in the accompanying bid.
This Agreement entered into as of the day and year first written above.

CITY OF WALTHAM, MASSACHUSETTS
FOR THE CITY FOR THE COMPANY
___________________________
Jeannette A. McCarthy, MAYOR, _______________________________
City of Waltham CONTRACTOR (Signature),
Date: ___________ Date: _________
______________________________
Company
______________________________
______________________________ Address
Katherine Laughman, City Solicitor
Date: ___________
APPROVED AS TO FORM ONLY
______________________________
Robert Winn, Chief Engineer
Date: ___________
______________________________
Crystal Philpott, Purchasing Agent
Date: ___________
______________________________
Paul Centofanti, Auditor
Date: ___________
I CERTIFY THAT SUFFICIENT FUNDS
ARE AVAILABLE FOR THIS CONTRACT

Intent of Project
The Purchasing Department of the City of Waltham wishes to purchase Dense-Graded
Crushed Stone for Sub-Base, 34" Crushed Stone and Sand Borrow.
In accordance with State specifications, the City of Waltham will not be accepting processed dense
grade containing crushed red brick, asphalt, concrete and/or organic material(s).

Instructions

INSTRUCTIONS FOR BIDDERS
1. READ ALL DOCUMENTS.
Bidders should familiarize themselves with all the documents contained herein; it is
mandatory that all Bids be in compliance with all the provisions contained in said
documents.
2. FORMS AND ATTACHMENTS.
Bids are to be completed on the forms provided ONLY and enclosed in a sealed envelope
marked on the outside "BID (title)" and the name and address of bidder. Attachments
submitted in addition to the Waltham Purchasing Department produced forms may not
be considered.
3. PRINTED OR TYPED RESPONSE.
All information must be typewritten or printed in ink, including the price the bidder
offers in the space as provided on the bid form.
4. CORRECTIONS.
Bids that are submitted containing cross outs, white outs or erasures, will be rejected.
All corrections or modifications to the original bid are to be submitted in a separate
envelope, properly marked on the outside, "CORRECTION/ MODIFICATION TO BID (title)"
and submitted prior to the bid opening.
ALL DOCUMENTS SUBMITTED WITH YOUR RESPONSE WILL BE INCORPORATED INTO THE
CONTRACT.
5. PRICE IS ALL INCLUSIVE.
Bid prices shall encompass everything necessary for furnishing all items, materials,
supplies or services as specified, and in accordance with the specifications, including
proper packing, cost of delivery, and in the case of services, completion of same, as per
specifications.
6. PRICE DISCREPANCY.
In the event of a discrepancy between the Unit Price and the Extension, the Unit Price
shall prevail.

7. EXPLANATIONS, EXCEPTIONS
Explanations, exceptions or other information pertinent to the specifications may be
made in writing and included in the same envelope with the bid.
8. BID DEPOSITS (IF APPLICABLE).
Bid deposits are to be made payable to the City of Waltham. In the event that the
successful bidder fails to execute a Contract within (10) days of the receipt of said
contract, such security shall be retained by the city as liquidated damages. Unsuccessful
bidders' deposits will be returned immediately following the award to said successful
bidder.
9. WITHDRAW.
A Bid may be withdrawn by written request prior to the schedule for the Bid Opening. No
withdrawals are permitted after the bid opening date and time. Withdrawals after the
bid opening date will cause the forfeit of the bid Deposit.
10. AWARD.
Bids will be awarded not later than (90) ninety days after the scheduled bid opening
date, unless otherwise stated, in the specifications. Unless otherwise specified, bids will
be evaluated on the basis of, completeness of your IFB response, responsiveness,
responsibility, best price and experience.
11. AWARD CRITERIA.
Qualified and responsive bids will be evaluated based on Price, Technical, and
Compliance requirements
12. DISCOUNTS.
Discounts for prompt payments, based on City Pay Day, will be considered when making
awards.
13. TAX EXEMPT.
Purchases by the City of Waltham are exempt from any Federal, State or Massachusetts
Municipal Sales and/or Excise Taxes.
14. SAMPLES.
The Waltham Purchasing Department may require the inspection of samples before
awarding of a contract. After the bid opening, the City reserves the right to travel to the
bidder's site for inspection of the various products for which bids were submitted. This
inspection will be done at no charge to the City, so as to ascertain the product's