Demolition and Clearance

City of Tulsa Finance Department
Invitation for Bid (IFB)
TAC 472E
Supplies or Services Requested: Demolition and Clearance
Department: Planning and Neighbor hoods Department
NIGP Commodity Code(s): 912-40
Solicitation Schedule
EVENT DATE
IFB Issue Date 04/23/2026
Pre-Bid Conference 04/30/2026 at 10:15 AM CT
Virtual - Email Buyer for invite
Deadline for Questions 05/04/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 05/13/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org
All questions should be emailed with TAC 472E on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.

TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure multiple providers for Demolition and Clearance services.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards.
To do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
It is recommended that Signatory Authorization Documentation for the
Authorized Agent is included at the time of Bid Submission. Please ensure
the Authorized Agent is using the correct and appropriate title based on
organization type(s) listed above when signing Bid documents.
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City of Tulsa is requesting Bids for Structural Demolition and Lot Clearance services for the
Planning and Neighborhoods (P&N) Department.
Seller Qualifications
Seller must be an Oklahoma state licensed asbestos abatement contractor. Annual license copies
must be provided with annual contract renewal paperwork.
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
This service is to include, but may not be limited to, the demolition of structures and their foundations
located on private and/or public lots; plugging sanitary sewer systems at the main line; removing and
disposing of trash, debris, tires, appliances, etc.; removing trees and brush; mowing, weed eating,
clearing and cleaning of property; trenching, constructing earthen barriers, fences, silt-fencing; and
backfilling/final grading.
The majority of site clearance work order assignments to the Seller will be property on which regular
maintenance has been neglected for an extended period of time and will have irregular surfaces,
trash, and weed accumulations.
The City of Tulsa may award to multiple Sellers for the purposes of quoting on demolition and
clearance projects in order to get the lowest and best possible pricing per project. The quotes will
be requested via a cost estimate request. Cost estimate responses will be the primary method by
which the P&N Department Representative assigns individual site clearance work orders.
It is the purpose of the City of Tulsa to procure demolition and clearance services for each individual
project at a competitive rate as the need arises. In an effort to ensure competitiveness, more than
one cost estimate response will be needed for each project.
While it is not expected that each awarded Seller will have the ability to respond to a cost estimate
request for every project, it is expected that each awarded Seller will submit responsive cost
estimates for at least 75% of the requests. By submitting a cost estimate response, the Seller is
agreeing to complete the task by the designated completion date.
If a Seller fails to submit required cost estimate responses on multiple projects as specified under
this agreement, such failure shall constitute non-performance. The City may take remedial action,
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
including declaring the Seller in default, making a claim against the posted performance bond, or
terminating this agreement.
Minimum Requirements
Sellers must have at least TEN (10) FULL TIME EMPLOYEES on their payroll. Sellers must provide
a written history of previous experience performing similar work listed above.
The Seller shall comply with all federal, state, county and City of Tulsa laws, ordinances, statutes,
rules and regulations governing all aspects of work, including disposal of biohazards, debris, tires,
oils, fluids, gases, appliances, etc.
PROOF OF ASBESTOS REMOVAL CERTIFICATION MUST BE PROVIDED WITH THE BID.
CERTIFICATION SHALL MEAN THE FOLLOWING:
8-hour Awareness Asbestos Training Certificate (OSHA Approved) for all employees that
remove asbestos, except for regulated asbestos (RACM) which must be removed by a State
licensed asbestos contractor.
32-hour Asbestos Supervisor Course for supervisors.
Equipment Requirements
Two (2) - 40,000 to 50,000 pound track-hoes
One (1) - 2 yard track loader with multi-purpose bucket
Two (2) - tractor-trailer dump truck
One (1) - 2-ton or larger dump truck
Cell phones for each work crew
Color digital cameras for each work crew and supervisor
One tractor with loader/box-blade
Computer system configured to receive and send work assignments and other electronic
correspondence.
Sellers must be able to conduct business via computers and online. This will include but not be
limited to send/receive cost estimate requests, site clearance work orders, before and after interior
and exterior photographs, invoices, etc. via email. Email must be capable of receiving and/or
sending large files, including photographs. Digital cameras MUST have the ability to record the
time and date stamp on the photographs.
Safety Program
Sellers shall submit with their Bid a copy of their internal company safety program.
Quoting Procedure
Sellers must provide a cost estimate response for each project using the Base Bid & Additional Bid
Line Items, on the cost estimate request which will include square footage of structure, cubic yards
of debris and trees, etc., which are to be removed. (Note: the P&N Department Representative may
provide an example). It shall be the Sellers' responsibility to provide an accurate cost estimate
response based upon the requirements of the demolition project and property condition. If the scope
of work listed on the cost estimate request, in the opinion of the Seller, varies significantly from actual
conditions, the Seller shall note their findings and opinion on the cost estimate response.
Each Seller will be notified via a cost estimate request to perform an on-site cost estimate for
demolition and clearance projects. Cost estimate responses must be returned to the P&N
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
Department Representative within 5 days of receipt. The Seller will be given individual and/or groups
of assigned site clearance work orders on a daily and/or weekly basis. The work orders will be
transmitted via email.
Work must start on one or more of the assigned site clearance work orders within 24 hours of receipt,
excepting weekends, inclement weather conditions, City of Tulsa holidays, and Ozone Alert days.
Starting work shall mean initiating utility disconnects and scheduling a demolition date. All work
orders shall be completed as quickly as possible and within thirty (30) days or less of assignment,
unless otherwise approved by the P&N Department Representative. Completion is defined as the
date the P&N Department Representative receives the final inspection report, all required pictures,
an approved cost estimate, and an invoice.
Initial Job Functions
The site clearance work order and signed order of abatement are the primary authority for work to
be performed on property. If any discrepancy with any other document in the site clearance work
order packet is found, the Seller shall immediately contact the P&N Department Representative for
clarification/correction. If the scope of work listed on the site clearance work order, in the opinion of
the Seller, varies significantly from actual conditions, the Seller shall contact the appropriate P&N
Department Representative to reconcile any differences prior to beginning work.
Prior to beginning structural demolition, the Seller shall request and obtain proper permits, full utility
disconnections of all service lines, including but not limited to, electrical power, natural gas, sanitary
sewer, water, telephone and cable lines. In the event Seller has difficulty in obtaining a utility
disconnect, Seller shall immediately notify the P&N Department Representative. Once utility
disconnects are ordered, the Seller shall affix the company initials, via paint, to the front of the
structure(s) to be demolished. For example, if a secondary/detached structure only is to be
demolished, the Seller shall affix those initials to the secondary structure only and not to the primary
structure. It is the responsibility of the Seller to properly plug all sanitary sewer systems at the main,
utilizing a properly licensed plumber. The sewer plug permit shall be the responsibility of the licensed
plumber and must be obtained prior to plugging the sewer at the main. Prior to backfilling the hole,
the city Plumbing Inspector must pass the plug. It is the Seller's responsibility to locate all utility
lines prior to demolition. Damage to utility lines will be the Seller's responsibility to repair.
Seller's work crew shall take color digital photographs of the work location. These photographs will
be done in accordance with the P&N Department Training Manual. Pictures shall include the
property and fence lines/fence conditions as well as the exterior and interior condition of the structure
PRIOR to structural demolition and lot clearance. Additionally, the Seller shall take digital color
photographs of the work location after all work is completed to include all fence lines/fence conditions
and overall lot condition. These photographs will be submitted to City of Tulsa via e-mail. The
invoice, the approved cost estimate response, and the final inspection report can be mailed or
emailed to the P&N Department Representative.
All work on each site clearance work order must be completed to the satisfaction of the P&N
Department Representative. Invoices will not be submitted for payment until all required building
inspections have been made and passed. Invoices will not be paid until all work is accepted as
completed by P&N Department to include but not limited to before and after photographs being
submitted via e-mail.
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
Seller Responsibilities
Sellers will be responsible for the following:
(1) Obtain full utility disconnects of all services lines, including but not limited to, electrical power,
natural gas, water, sewer, telephone and cable lines (all prior to performing demolition), unless
otherwise directed by the City of Tulsa.
(2) Obtain all proper permits, unless otherwise directed by the City of Tulsa. Permit fees will be
waived, except for Capital Funded Projects.
(3) Confine equipment and personnel within the boundaries of the identified lot lines during execution
of a work order.
(4) Disposing of all debris in an approved landfill.
Fences/Tree Removal
Fence and tree removal is, typically, for access purposes or when fencing is dilapidated or trees are
dead. Additionally, undergrowth, bushes, and trees less than 6 inches in diameter may be removed
to enhance the security and mow-ability of the lot, once vacant, as directed by the P&N Department
Representative. Dead trees that have grown in a fence line will be removed by cutting the tree
at fence level when the fence is not being removed.
Grading/Backfilling Lot
The entire lot must be graded to drain and must be backfilled with appropriate fill material, as called
for in this contract and actual physical condition of the property. Final grade must comply with the
building code and shall not be altered from the original grade. The Building Inspector and P&N
Department Representative must approve site condition at the completion of the work. Addition of
grade soil is not always required. It is the Seller's responsibility to include grade soil when
appropriate and when a question arises, to contact the P&N Department Representative for
clarification. EROSION CONTROL IS REQUIRED WHEN NECESSARY OR AS DIRECTED BY
THE P&N DEPARTMENT REPRESENTATIVE.
Mowing and Weed Eating
Upon completion of work, Seller shall confirm the entire lot is in compliance with the site clearance
work order and signed order of abatement. This includes mowing and weed eating of tall
weeds/grass as directed in the site clearance work order and shall include but not be limited to the
entire lot, rights-of-way, and easements.
Sanitary Sewer Seals
Sanitary sewer seals are to be plugged at the main, prior to demolition, unless otherwise directed by
the City of Tulsa and the P&N Department Representative. Only an approved, licensed plumbing
contractor will be allowed to obtain a sewer plug permit. Exceptions may include but not limited to
sewer main being too close to structure, or in a position where access is impossible without
demolition first. In extenuating circumstances and with proper approval by the Plumbing Inspector
and P&N Department Representative, a sewer plug may be performed in-line and not at the main;
or, the plug may be performed after demolition.
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
Environmental - Asbestos
Provide all necessary samples, work plans, notifications, licenses, air monitoring, inspections, and
disposal for the removal of Asbestos Containing Ceiling Tiles and/or Acoustical Ceiling Spray. The
average expected area will be approximately 1,000 square feet. Provide a per square foot price
based on a supposed work area of 1,000 square feet +/-.
Pavement Repairs
The City of Tulsa utility cut contractor will perform pavement repairs, including base and backfill.
Security of the paving cut is the responsibility of the Seller until the City of Tulsa utility cut contractor
officially assumes responsibility. Proper barricades shall be installed and maintained until the site is
transferred to the utility cut contractor.
Site Clearance
Site clearance is the demolition of designated structures (foundations, footers, walls, floors,
basements, etc.) and clearing the entire lot of debris generated in the demolition and any debris on
the property at the time of demolition. Site clearance shall include, but not be limited to structural
removal, dilapidated fence removal, tree and brush removal, debris removal, backfilling with grade
soil, mowing, weed eating, grading the entire lot, plugging the sanitary sewer at the main, and leaving
the lot graded to drain with no ruts or low areas - as directed by the P&N Department Representative.
Photographs
Photographs shall be taken of the property prior to and after job completion as well as photographs
that reflect the exterior and interior condition of the structure being demolished. The Seller shall
provide views consistent with the P&N Department Training Manual. Photographs shall be in digital
color and time/date stamped. Submission of photographs shall be by e-mail.
Invoicing
Invoices shall be submitted after completion of all work. Each property shall have its own invoice
packet. Photographs of the property both prior to and after completion of the work shall accompany
each invoice. Seller is responsible for ensuring the billing of completed work is done within 30 days
of job completion.
The invoice packet shall include the following:
1. Invoice
a. Invoice Number
b. Work Order Number
c. Address of Property
d. Total Direct Costs
e. Date Demolition was completed
f. Signature of Seller
g. Signature line for the P&N Department Representative
2. Photographs (submitted by e-mail)
3. Approved cost estimate
4. Final inspection sheet from permits (Plumbing and Building)
Additional Information
The Seller shall maintain frequent communications, utilizing cellular phones, email, and/or faxes,
with the P&N Department Representative(s), as necessary. Directives and approvals to the Seller
shall be in writing, except in cases where expediency makes this impossible (cell phone approvals
in these situations are valid when followed by written confirmation).
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
On occasions when the site clearance work order calls for the demolition of a detached accessory
structure where large equipment may not be used due to space restrictions and weight, the Seller
shall have a "hand crew" perform the demolition to minimize property damage.
Holds/Site Clearance Work Order Recalls
The P&N Department Representative may deem it appropriate to place a hold upon a specific site
clearance work order; or recall (cancel) the work order completely. When this occurs, notification to
the Seller may be via phone; however, written notification must follow as soon as practical. Written
holds/recalls on property where actual physical demolition has begun shall be honored only in cases
where there is a restraining order or other court document directing the halting of work. Plugging the
sewer at the main or disconnecting other utilities is not considered actual physical demolition.
The P&N Department Representative is responsible to advise the Seller of a hold/recall as soon as
practical. A site clearance work order hold shall automatically become a recall (cancellation) within
30 days of the hold unless the P&N Department Representative directs Seller otherwise. Seller is
responsible for ensuring the billing of completed work, such as plugging the sewer, is done within 30
days of the hold/recall.
Items To Be Submitted With Bid Packet
1. List of employees, at least 10 Full time employees, which will be allocated for work under
this contract.
2. List of Equipment
3. Company Safety Program
4. Asbestos Removal Certifications and Training
5. Written history of previous experience performing similar demolition and clearance work
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
III. BID SUBMISSION INSTRUCTIONS AND INFORMATION
1. Bidder Registration: To ensure timely updates and alerts about business opportunities with the
City, interested Bidders should register as a Bidder with the City. To register, interested Bidders
should complete the City's online vendor registration form (linked here). If You have any
questions, email purchasing@cityoftulsa.org or check the City's "Selling to the City" Website.
2. Pre-Bid Conference: If a pre-Bid conference is required, see the first page for time and location.
Attendance Requirement
Attendance at the Pre-Bid Conference is required to submit a Bid.
Attendance is not required to submit a Bid.
3. Questions and Concerns: As You prepare Your Bid response, You may have questions or points
of clarification around this Solicitation. Any questions or comments about this Invitation for Bid
must be sent via e-mail to the buyer listed on the first page "Assigned Buyer" and be received at
least 10 Days prior to the Bid Submission Date. Please include the IFB Bid number (as
indicated on the title page) on all communications. Bidders may only communicate with the City
through the Assigned Buyer - communication with other City staff could result in disqualification.
4. Issuing of Addenda: The City may addend or amend its IFB at any time before the Bid
Submission Date. In addition to registering as a Bidder with the City, Bidders can check the
"Purchasing Bid Opportunities & Results" page on the City Website for the latest updates (linked
here). Any such amendments shall become a part of the Agreement. You must acknowledge
receipt of any Addenda or Amendments by writing in the issued Addenda numbers on Exhibit A -
Delivery and Pricing. City may reject any Bid that fails to acknowledge any Addenda or
Amendments.
5. Submission and Receipt of Bids: The City requires two completed Invitation for Bids: 1 Original
and 1 Copy. Each must be clearly labeled on the front sheet indicating "Original" or "Copy." Use
the Bidder Checklist to ensure Your Bid includes all required components. If a copy on electronic
media is also required, the box below will be checked.
Electronic Copy is also required.
Bids must be received no later than 5:00 PM (CST) on the Bid Submission Date (see first page)
and delivered to:
City of Tulsa - City Clerk's Office
175 East 2nd Street, Suite 260
Tulsa Oklahoma 74103
Bids must be sealed and either mailed or delivered. The package, container, or envelope should
contain both of Your completed Bids, the original and the copy. Please use the provided label
on the last page of this IFB to clearly write the Bidder's legal name and Bid number on the outside
of the package, container, or envelope. No faxed or emailed Bids will be considered.
Bids received after the stated date and time will not be accepted. The timestamp clock located
at the City Clerk's Office on the second floor of City Hall at 175 East 2nd Street, Suite 260, Tulsa,
Oklahoma, 74103 is the City's official bid clock for this IFB. Timeliness of Bid submittals will be
determined using only this clock.
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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026
Exceptions to Timeliness Requirement
The Purchasing Agent, at his/her sole discretion, may make exceptions only for the following
reasons:
City Hall closed for business for part or all of the day on the date the response was due;
If the Purchasing Agent deems it appropriate due to large-scale disruptions in supply chains
and the transportation industry that may have prevented delivery as required;
If documented weather conditions caused the late delivery. You must provide documentation
of such weather to the satisfaction of the Purchasing Agent.
In the event that the Bid submittal is delivered after the specified time and does not meet the
exceptions listed above, the Bid will not be accepted, and the submittal envelope will not be
opened.
The City will not be liable for delays in delivery of Bids to the City due to handling by the U.S.
Postal Service, or any other type of delivery service. The City reserves the right to postpone the
date and time for submittal of Bids at any time prior to the Bid Opening Date or to delay or
reschedule the Bid Opening Date for its own convenience.
The City reserves the right to cancel, revise, or amend this IFB and associated bidding
documents up to the time specified for receipt of Bids.
6. Bid Opening: All Bid openings are public and take place at 8:30 a.m. Thursday, the day after
Bids are due. The Bid openings are held in the City of Tulsa Council Meeting Room, 175 East
2nd Street, 2nd Floor, Tulsa, Oklahoma.
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