Dell Computer Equipment

VILLAGE OF OAK PARK
BID NO.: 26IT-0002 Information Technology
PROJECTNAME: Dell Computer Equipment
DATE ISSUED: July 6, 2026
REQUEST FOR PRICING
Submission Instructions
* Bid Due Date & Time:
On or before 4:00 PM Central Time, Monday, July 20, 2026
* Submission Method:
Responses must be emailed in PDF format to: itrfp@oak-park.us
* Late Bids:
Bids received after the specified time will not be accepted.
* Authorization:
Bids must be signed by a representative authorized to enter into agreements on behalf of the company.
* Pricing Validity:
All pricing must remain valid for 60 days from the bid due date.
* No Product Substitutions:
All items must match the specifications exactly.
Bidders must submit a detailed proposed specification sheet and their quote using the form included
in this Request for Pricing.
The Village of Oak Park is soliciting bids for the following computer equipment:
- Dell Pro Micro Plus Desktop Qty.
* Processor 25
Intel(R) Core(TM) Ultra 7 265 (13 TOPS NPU, 20 cores,
o
up to 5.3GHz)
* Memory
32 GB: 2 x 16 GB, DDR5, up to 5600 MT/s, non-
o
ECC
* Storage
512 GB, SSD
o
* Keyboard
Dell Pro Keyboard and Mouse - KM5221W - US
o
English - Black
* Systems Management
Intel vPro(R) Enterprise
o
* Power Supply
180 Watt A/C Adapter
o
* Operating System
Windows 11 Pro
o
* Hardware Support Service
3 Years Basic Onsite Service after remote
o
diagnosis with Hardware-Only Support

Additional Bid Information
* Pricing:
Pricing must remain valid for a minimum of 60 days from the date of submission.
* Award and Agreement:
Upon approval by the Village Board, the award will be made to the successful Bidder. A Purchase
Order will be issued not to exceed the quoted price, and the Bidder will be required to enter into
an agreement with the Village.
* Tax Exemption:
As a municipal entity, the Village of Oak Park is exempt from Federal Excise Tax and Illinois
Retailers' Occupational Tax. These taxes must be excluded from all bid pricing.
* Award Basis:
The bid may be awarded, in whole or in part, to the responsible Bidder(s) whose bid(s), conforming
to this Request, will be most advantageous to the Village - price and other factors considered.
* Right of Rejection:
The Village reserves the right to accept or reject any and all bids, to waive technicalities, or to
accept any single item of any bid.
* Questions:
All questions regarding this Request must be submitted via email to: itrfp@oak-park.us
* Product Condition and Delivery:
All equipment must be new, in original factory packaging, and include all applicable warranties.
Delivery must occur within 45 days of bid award to:
Village Hall, 123 Madison St., Oak Park, IL 60302
(Note: There is no loading dock and limited parking at Village Hall.)
FOIA Requirements
By submitting a bid or otherwise responding in any way to this request for bids, the bidder acknowledges
the following: 1. This public body is subject to the Freedom of Information Act, 5 ILCS 140/1, et seq.
("FOIA"), and any and all information submitted by the bidder to this public body is subject to disclosure to
third parties in accordance with FOIA. 2. If the bidder intends for the public body to withhold the bidder's
trade secrets, commercial information, or financial information from disclosure to a third party in response
to a FOIA request, the bidder must include with its bid submittal a written notification specifically
identifying such information, along with a statement that disclosure of such information will cause
competitive harm to the bidder, as provided by FOIA Section 7(1)(g), 5 ILCS 140/7(1)(g). Any content not
so marked by the bidder at the time of bid submittal will be presumed to be open to public inspection. The
bidder may be required to substantiate the basis for its claims at a later time. 3. Notwithstanding timely
notice received from a bidder in accordance with Section 7(1)(g), the public body reserves the right, in its
sole discretion and subject only to applicable law, to withhold or release the subject information in
response to a FOIA request.

Dell Computer Equipment
For the Village of Oak Park
Item Qty. Cost ea. Cost Sub-Total
Dell Pro Micro Plus Desktop 25 $ $
Shipping $
Total $

PURCHASE PRICE AGREEMENT
THIS PURCHASE PRICE AGREEMENT ("Agreement") is entered onto on the day of
, 2026, by and between the Village of Oak Park ("Village"), an Illinois home rule
municipal corporation, 123 Madison Street, Oak Park, Illinois 60302 and
, a ,
("Contractor").
1. Price
Contractor is a supplier of ("Materials"). Contractor has provided
the Village with a 2026 price for its Materials as set forth in its Proposal dated ,
, attached hereto and incorporated herein by reference. The Village accepts the price set
forth in the attachment and agrees to purchase from Contractor such Materials as it finds
necessary at the price set forth in the attachment. This Agreement does not commit the Village
to purchase any specific quantity of Materials. The total amount of Materials to be purchased
pursuant to this Agreement shall not exceed $ .
2. Tax Exempt
The Village, as a local governmental entity, is exempt from the payment of State of Illinois sales
tax or retailer's occupation taxes. The Village's tax exempt number is E9998-1823-06. Contractor
agrees that its invoices will not include any amount for such sales taxes or retailer's occupation
taxes.
3. Payment
The Village will pay all undisputed portions of invoices within 30 days of approval as provided in
the Local Government Prompt Payment Act, 50 ILCS 505/4. The maximum interest rate for any
payment not made within thirty (30) days of approval is 1% per month.
4. Term of Agreement
This Agreement is valid for purchases through , .
5. Governing Law and Venue
This Agreement is governed by the laws of the State of Illinois without regard to conflicts of law
principals. Any action brought to enforce this Agreement must be brought in the state and/or
federal courts located in Cook County, Illinois.
6. Dispute Resolution

The Village does not agree to the mandatory arbitration of any dispute. In the event any action
is brought to enforce this Agreement or to collect any unpaid amount from the Village, each party
hereto shall bear the responsibility of paying its own attorney's fees and costs.
7. Binding Authority
The individuals executing this Agreement on behalf of the Parties represent that they have the
legal power, right and actual authority to bind their respective party to the terms and conditions
of this Agreement.
THE PARTIES TO THIS AGREEMENT by their signatures acknowledge they have read and
understand this Agreement and intend to be bound by its terms.
VILLAGE OF OAK PARK
Kevin Jackson
Village Manager Print Name:
Title:
Dated: , 2026. Dated: , 2026.
ATTEST
By:
Its:
Date: ,