Deliver school-based physical therapy services

Biloxi Public School District
P.O. Box 168
Biloxi, MS 39533
Request for Proposal
To Provide School-Based Physical Therapy
Services In the Biloxi Public School District
To be funded by IDEA Part B and Preschool
Contact: Michelle Milton
Special Services Director
(228) 435-4600
Email: Michelle.Milton@biloxischools.net
Due Date:
Friday, May 15, 2026 at 1:00 p.m.
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1.0 Introduction
The Biloxi Public School District ("District"), through the Office of Special Education, is soliciting
proposals from qualified providers to deliver school-based physical therapy services in accordance
with:
Individuals with Disabilities Education Act (IDEA)
Mississippi State Board Policy 7219
Family Educational Rights and Privacy Act (FERPA)
2.0 Project Overview
The District seeks qualified providers to deliver school-based physical therapy (PT) services to
students with disabilities as identified in their Individualized Education Programs (IEPs).
Services may include:
Evaluation and re-evaluation
Direct and indirect therapy
Consultation with staff and families
Participation in IEP development and implementation
All services must:
Be educationally relevant
Support student access to the general curriculum
Demonstrate measurable educational benefit
3.0 Scope of Work
The provider shall:
A. Service Delivery
Provide evidence-based physical therapy services in school-based settings
Deliver services as specified in student IEPs (direct and/or consultative)
Provide services during the 2026-2027 school year, including Extended School Year (ESY) if
required
Services must be educationally based and not medical in nature, focusing on the student's ability
to access and participate in the educational environment.
Ensure safe implementation of all physical therapy activities, including proper use of equipment
and adherence to safety protocols

B. Compliance & IEP Responsibilities (your key focus-built in
strong)
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The provider shall:
Conduct evaluations and re-evaluations in accordance with IDEA timelines and district
procedures
Provider must demonstrate the ability to manage assigned caseloads and scheduling
requirements as determined by the District
Develop and implement IEP-aligned therapy goals and objectives
Collect and maintain data aligned to IEP goals
Monitor and document measurable progress toward goals
Provide progress reports aligned with district reporting periods (4.5 and 9 weeks)
Ensure all physical therapy services are educationally relevant and support student
access, mobility, and participation within the school environment.
Participate in IEP meetings, evaluations, and eligibility determinations
Make data-driven recommendations regarding:
Continuation, modification, or dismissal of services
Appropriate service delivery models
Equipment, positioning supports, mobility devices, or environmental modifications needed
to support student access
C. Data & Documentation
Collect, analyze, and maintain objective data demonstrating student progress
Ensure all documentation meets IDEA and district compliance requirements
Maintain records for district review and audit purposes
D. Collaboration
Collaborate with:
General education teachers
Special education staff
Related service providers
Families
Outside medical providers when appropriate and with parent consent to support continuity
of care
Support integration of therapy strategies within the classroom environment
E. Training & Support
Provide training and support to staff and parents when requested
Assist school personnel in implementing therapy-related strategies
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F. Professional Responsibilities
Maintain professional conduct, punctuality, and consistent service delivery
Respond to district communication within 2 business days
4.0 Specifications
4.1 Qualifications
Providers must:
Hold a valid Mississippi Physical Therapy license
Be in good standing with applicable licensing boards
Have experience providing school-based or pediatric physical therapy
Provide:
Resume(s)
School district references
Proof of liability insurance
Worker's compensation insurance (if applicable)
Pass:
Criminal background checks
Child abuse registry checks
4.2 Focus of Physcial Therapy Services
Provide indirect treatment to include observations of students to determine the need
for school-based therapy, planning treatment strategies with classroom
teacher/parent.
Provide direct treatment to include as needed: evaluation of students, development
of educational school-based therapy goals and implementation of intervention
through direct care.
Develop related service plans for school-based therapy to target the specific
educational based therapy needs of students recommended by the IEP Committee
after evaluation.
Collect data, monitor and report on treatment goals as required by IEP to ensure
student success. (Results Driven Accountability) for educational benefit.
Progress reports must align with district reporting periods and include data-based evidence
of student progress toward IEP goals. Report progress every four and a half weeks
(4.5) and/or nine weeks (9) to parents according to the student's school-based
physical therapy related services goals on their IEP;
Provide regular consultation for parents, teachers and administration to inform
stakeholders of student progress or lack of progress and to recommend any
necessary treatment changes.
Provide services in school-based settings and other locations as determined by the
IEP Committee and approved by the District.
4.3 Professional Development and Administrative Support
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Provide teacher orientation and training on the characteristics of the disability of the
student and their school-based therapy plans according to the related service goals
on the IEP.
Assist teachers in the implementation of each student's IEP as it relates to success
in the classroom involving educational school-based therapy goals.
Assist teachers in the monitoring and data collection as it relates to each student's
school-based therapy goals as stated on their IEP according to Results Driven
Accountability and educational benefit.
Meet regularly with the Special Education Director to conduct on-going evaluation of
service provided under the provision of contract.
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5.0 Management Responsibilities
The District will designate one representative who will act as the primary point of contact. The
representative will be responsible for conferring with any and all parties necessary to resolve
unanticipated issues or requirements that might occur during the course of the Request for Proposal
("RFP"). If you have any questions, please contact:
Michelle Milton, Director of Special Education
Biloxi Public School District
P.O. Box 168
Biloxi, MS 39533
Phone: (228) 435-4600
Email: Michelle.Milton@biloxischools.net
6.0 Format and Procedures for Delivery of Proposal
The proposal shall consist of four parts (Attachments A, B, C, D). The proposal must also
include documentation of the qualifications listed on page 2.
Part I- Cover Page (Attachment A)
Part II - Basic Program Description (Attachment B)
Part III- Cost (Attachment C)
Part IV- Assurances and Signature Form (Attachment D)
Procedures for Delivery of Proposals
One (1) original and two (2) copies of the proposal must be submitted in a sealed envelope
labeled "Proposal for Special Education Contracted Services SY26" and must be received
before May 15, 2026, at 1:00 p.m. to the following address:
Biloxi Public School District
Special Services Department
ATTN: Michelle Milton
160 St. Peters Avenue
Biloxi, MS 39530
Proposals received after the due date and time will NOT be considered. Incomplete proposals will not
be accepted and will not be returned for revisions. No faxed or emailed proposals will be accepted.
The proposal must be signed by an authorized official to bind the offeror to the proposal provisions.
7.0 Acceptance of Proposals
The District reserves the right, in its sole discretion, to waive minor irregularities in proposals. A
minor irregularity is a variation from the proposal that does not affect the proposal, or gives one
offeror an advantage or benefit not enjoyed by other offerors, or adversely impacts the interests of
the school district. The District reserves the right to accept multiple proposals for individual services.
Solicitations of additional proposals may be necessary during the school year to meet additional
needs of IDEA services.
8.0 Rejection of Proposals
Proposals may be rejected for reasons that include, but are not limited to, the following:
1. The proposal contains unauthorized amendments to requirements as outlined herein.
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2. The proposal is conditional.
3. The proposal is incomplete or contains irregularities that make the proposal indefinite or
ambiguous.
4. The proposal is not signed by an authorized representative of the applicant.
5. The proposal contains false or misleading statements or references.
6. The proposal price is clearly unreasonable.
7. The proposal is not responsive (i.e., does not conform in all material respects to the RFP).
8. The supply or service item offered in the proposal is unacceptable by reason of its failure to meet
the requirements of the specifications or permissible alternates or other acceptability criteria set
forth in the RFP.
9.0 Disposition of Proposals
All proposals become the property of the District.
10.0 Conditions of Solicitation
The release of the RFP does not constitute an acceptance of any offer. The District reserves the right to
accept or reject any or all offers on the basis of the evaluation criteria contained within this document.
The offeror shall assure compliance with the following conditions of solicitation:
1. Any proposal submitted in response to the RFP shall be in writing.
2. The District will not be liable for any costs associated with the preparation of proposals or negotiations
of contract incurred by any party.
3. Discussions may be conducted with offerors who submit proposals determined to be reasonable
and only for the purpose of clarification to assure full understanding of the solicitation requirements,
but proposals may be accepted without such discussion.
4. Any withdrawal or modification of a proposal received after the time and date set for receipt of
proposals at the place designated for receipt is late. No late proposal or late modification will be
considered unless receipt would have been timely but for the action or inaction of school district
personnel directly serving the procurement activity.
5. The offeror represents that it has not retained a person to solicit or secure this agreement for a
commission, percentage, brokerage, or contingent fee.
6. The offeror certifies that the prices submitted in response to the solicitation have been arrived at
independently and without (for the purpose of restricting competition) any consultation,
communication, or agreement with any other bidder or competitor relating to those prices, the intention
to submit a proposal, or the methods or factors used to calculate the price proposal.
11.0 Terms and Conditions
Certain terms and conditions are required. Therefore, the offeror shall assure agreement and compliance
with the following Terms and Conditions:
1. INDEPENDENT CONTRACTOR
The offeror shall perform all services as an independent contractor and shall discharge all of its
liabilities as such. No act performed or representation made, whether oral or written, by the contractor
with respect to third parties shall be binding on the District. Offeror indemnifies and holds harmless the
District from and against any claim, loss, expense, or damage to any person or property arising out of
this contract.
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2. ACCESS TO RECORDS
The offeror will comply with the Family Educational Rights and Privacy Act with regard to all student
information. The offeror agrees to comply with provisions that provide authority for the United States
Inspector General, the U. S. Comptroller General, and the Mississippi State Auditor, or any of its duly
authorized representatives, at any time during the term of this agreement, shall have access to, and
the right to audit/examine any pertinent documents, paper, and records, related to change and
performance under this agreement. Such records shall be kept for a period of five (5) years after final
payment under this agreement.
3. APPLICABLE LAW
The contract shall be governed by the provisions of the Mississippi Accountability and Transparency
Act (Miss. Code. Ann of 27-104-151, et seq.) and all other applicable laws of the State of Mississippi.
4. AUTHORITY TO CONTRACT
Offeror warrants (a) that it is a validly organized business with valid authority to enter into this
agreement; (b) that it is qualified to do business and in good standing in the State of Mississippi; (c)
that entry into and performance under this agreement is not restricted or prohibited by any loan,
security, financing, contractual, or other agreement of any kind, and (d) notwithstanding any other
provision of this agreement to the contrary, that there are no existing legal proceedings or prospective
legal proceedings, either voluntary or otherwise, which may adversely affect its ability to perform its
obligations under this agreement.
5. COMPLIANCE WITH LAWS
The offeror understands that the District is an equal opportunity employer and therefore maintains a
policy which prohibits unlawful discrimination based on race, color, creed, sex, age, national origin,
physical handicap, disability, or any other consideration made unlawful by federal, state, or local laws.
All such discrimination is unlawful and the offeror agrees during the term of the agreement that the
offeror will strictly adhere to this policy in its employment practices and provision of services. The
offeror shall comply with, and all activities under this agreement shall be subject to all applicable
federal, state, and local laws and regulations, as now existing and as may be amended or modified.
6. PERSONNEL
Offeror agrees that, at all times, the employees of offeror furnishing or performing any of the services
specified under this agreement shall do so in a professional manner and under a current professional
license required for the service(s) rendered. Offeror agrees to certify in writing to the District that all of
its employees, as well as subcontractors, who may come in contact with students during the term of
the contract with the District have had a criminal background check completed, as well as child abuse
registry check and none have been located on the child abuse registry and none have been found
guilty of any crime of violence, serious felony, or offense. These services will be conducted by the
District with the cost paid by the approved contractor.
7. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
The offeror certifies that the prices submitted in response to the solicitation have been arrived at
independently and without for the purpose of restricting competition-any consultation, communication,
or agreement with any other bidder or competition relating to those prices, the intention to submit a bid
or the methods or factors used to calculate the prices bid.
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8. AVAILABILITY OF FUNDS
It is expressly understood and agreed that the obligations of the District to proceed are conditioned
upon the appropriation of funds by the Mississippi State Department of Education and the receipt of
state and/or federal funds. If the funds anticipated for the continuing fulfillment of the agreement are,
at anytime, not forthcoming or insufficient, either through the failure of the federal government to
provide funds or of the State of Mississippi to appropriate funds or the discontinuance or material
alteration of the program under which funds were provided or if funds are not otherwise available to
the State, the district shall have the right upon ten (10) working days written notice to the offeror, to
terminate or modify the agreement without damage, penalty, cost of expenses to the district of any
kind whatsoever. The effective date of termination or modification shall be as specified in the notice
of termination or modification.
12.0 Criteria for Evaluation of Proposals
Each proposal will be evaluated using the selection criteria indicated below. Each area must be
addressed in the proposal in clearly defined language and/or procedures.
Maximum points for each criterion are as follows: MAXIMUM POINTS
A. Describe evidence-based practices in proposed area of school-based therapy to include service
delivery models, intervention strategies, and support of student access to general curriculum for
all students ages 3-21
recommended by the IEP Committee;
40 pts.
B. Explain compliance with the IDEA and Mississippi Policies and Procedures State
Board 7219 for Children with Disabilities in regard to Related Service Eligibility for
students eligible under IDEA;
10 pts.
C. Describe your process to maintain student data for the purpose of reporting progress
(Results Driven Accountability) for educational benefit every 4 12 weeks and 9 weeks
to parents according to the student's goals on their IEP;
30 pts.
D. Provide specialized training and support for administration, teachers, and parents
aligned with the individual student's disability to promote progress in the educational
environment if requested to do so.
10 pts.
E. Explain how you will become familiar with and comply with District Policies and
Procedures.
10 pts.
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Proposal Cover Page - Part 1 Attachment A
Biloxi Public School District
Biloxi, Mississippi
Request for Proposal of
District-Wide Physcial Therapy Services
to be Funded By IDEA Part B and Preschool
TO: Provision of District-Wide Therapy Services in the Biloxi Public School
District
PROPOSAL OPENING DATE AND TIME:
May 15, 2026, at 1:00pm
VENDOR INFORMATION
Part III- Cost (Attachment C)
Company Name ___________________________________________________
Company Mailing Address ____________________________________________
_________________________________________________________________
Telephone Number ______________________ Date_____________________
Note: Vendors should read all attached instructions in this Request for Proposal prior to
submitting proposals.
Vendor must return proposal in a sealed envelope clearly marked.
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