DEFINED CONTRIBUTION RETIREMENT PLAN THIRD-PARTY ADMINISTRATION SERVICES

Key Points for Consideration for this Request for Proposal (hereinafter “RFP”) are:

• An accountable, responsive, communicative single point of contact with the flexibility to deliver quick turnaround;
• An engaging participant website/app with tools to help participants make sound decisions regarding their financial future and retirement;
• Creative, innovative and cost-effective ways to communicate with participants;
• Reduce participant and plan expenses;
• Provide support for as many plan administrative functions as deemed appropriate by the County;
• Evaluate pricing structures;
• Provide for an orderly and timely transition of assets and services if necessary;
• Implement best practices for 457 Plan;
• Maintain and ensure Plan compliance; and
• Support the Deferred Compensation Committee and the County with their Fiduciary responsibility.

As the second largest county in Illinois, DuPage County provides services that help maintain our quality of life to over 930,000 residents making DuPage County a great place to live, work and raise a family.  The County is in the western suburbs of the Chicago metropolitan area. The County is consistently rates among the best local government agencies in the state for its commitment to open government, transparency, and financial discipline. DuPage County Chair and Board are committed to maintaining and building upon this tradition of excellence.

The County’s 457 plan is a long-term retirement savings vehicle which provides an optional supplemental source of retirement income for County employees. By participating in the plan, employees are allowed to defer a portion of their annual taxable income as established under rules set forth by the IRS. These funds are then used by participants as supplemental income upon retirement. Under the current plan, participants may select and invest in a broad range of funds.  There is a total of 2,850 eligible County employees, of which 726 are actively contributing. As of October 31, 2025, total Plan assets were $96.6 million.

REQUIRED FORMS TO BE SUBMITTED

1. Original Signed Proposal (PDF)
2. Redacted copy of Proposal if proprietary information is included
3. Proposal Pricing Form (in a separate email attachment)
4. SECTION 7 - QUESTIONNAIRE
5. Proposal Form
6. Internal Revenue Service W-9 Form
7. Required Vendor Ethics Disclosure Statement Form

8. Limitations on the Authority of the County of DuPage to Contract

9. References Form

10. Awarded Contractor Disclosure Form
11. Joint Purchasing Agreement
12. Exhibit 1 – Diagram of Ownership
13. Exhibit 2 – Financial Statement
14. Exhibit 3 – Sample Investment Advice Report
15. Exhibit 4 – Quarterly Participant Account Statement
16. Exhibit 5 – 10-year History of Proposed Stable Value Fund
17. Exhibit 6 – Transition Plan Outline
18. Exhibit 7 – Transition Communication Plan

BID SUBMITTAL
Once Bidder completes all required forms, the Bidder must email their completed response to valerie.calvente@dupagecounty.gov .