DEFERRED COMPENSATION 457 PLAN ADMINISTRATOR

REQUEST for PROPOSAL # 955
PROFESSIONAL, TECHNICAL AND EXPERT SERVICES
Clark County Washington
RELEASE DATE: WEDNESDAY, MAY 6, 2026
DUE DATE: WEDNESDAY, JUNE 10, 2026 by 11:00 am
LATE PROPOSALS WILL NOT BE ACCEPTED - NO EXCEPTIONS
Request for Proposal for:
DEFERRED COMPENSATION 457 PLAN ADMINISTRATOR
SUBMIT:
One (1) Original
Two (2) Complete Copies
One (1) Electronic Copy on a USB drive
of the Proposal to:
United Parcel Service / FedEx or Hand Delivery United States Postal Service
Clark County Not Available
ATTN: Office of Purchasing
1300 Franklin Street, 6th Floor, Suite 650
Vancouver WA 98660
564-397-2323
Office Hours: 8:00 am - 3:00 pm, Monday - Friday, except Legal Holidays.
No electronic mail submissions.
Refer Questions to Project Manager:
Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise
that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.
Amie Johnson
Sr. Human Resources Rep / Human Resources
Amie.Johnson@clark.wa.gov
Phone: 564-397-2465

General Terms and Conditions
ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and
administrative requirements established by Washington Administrative Code (WAC), the LIMITATION - This RFP does not commit Clark County to award a contract, to pay any
Revised Code of the State of Washington (RCW), and any subsequent amendments or costs incurred in the preparation of a response to this RFP, or to procure or contract for
modifications, as applicable to providers licensed in the State of Washington. services or supplies.
LATE PROPOSALS - A proposal received after the date and time indicated above will not
ALL proposals submitted become the property of Clark County. It is understood and agreed
be accepted. No exceptions will be made.
that the prospective Proposer claims no proprietary rights to the ideas and written materials
contained in or attached to the proposal submitted. Clark County has the right to reject or ORAL PRESENTATIONS - An oral presentation may be required of those prospective
accept proprietary information. contractors whose proposals are under consideration. Prospective contractors may be
informed that an oral presentation is desired and will be notified of the date, time and
AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi- location the oral presentation is to be conducted.
duals outside the proposers own organization in preparing the proposal. No contingent
fees for such assistance will be allowed to be paid under any contract resulting from this OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for
RFP. the following purposes will be conducted at the discretion of Clark County: Fund
accountability; Contract compliance; and Program performance.
CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an
award if the contractual agreement has not been entered into by both parties or if new state PRICE WARRANT - The proposer shall warrant that the costs quoted for services in
regulations or policy make it necessary to change the program purpose or content, response to the RFP are not in excess of those which would be charged any other individual
discontinue such programs, or impose funding reductions. In those cases where or entity for the same services performed by the prospective contractor, in a similar
negotiation of contract activities are necessary, Clark County reserves the right to limit the socioeconomic, geographical region.
period of negotiation to sixty (60) days after which time funds may be unencumbered.
REQUEST for PROPOSALS - This solicitation is an invitation by Clark County for
Proposers to submit an offer, which may be subject to subsequent discussions and
CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws
negotiations by the County and the Proposer. It is not a request for a competitive bid.
governing the confidentiality of information.
A Proposal means any document, submittal, interview presentation, negotiation, and
everything and anything provided in response to this RFP regardless of whether the
CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing
submission is an oral or written submission.
or denying any interest, financial or otherwise, that any employee or official of Clark County
Clark County reserves the right to accept or reject any or all proposals received as a result
or the appropriate Advisory Board may have in the proposing agency or proposed project.
of this RFP, to negotiate with any or all prospective contractors on modifications to
proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this
CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a
RFP if it is in the best interest of Clark County to do so.
proposal must certify that each company or agency of the consortium can meet the
requirements set forth in the RFP. PROTESTS - Must be submitted to the Purchasing Department within 3 business days of
receipt of Letter of Notice.
COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County
and the prospective contractor have executed a contractual agreement. The contractual PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and
agreement consists of the following parts: (a) the basic provisions and general terms and public offices, sometimes without advance notice. The successful Proposer's employees
conditions, (b) the special terms and conditions, (c) the project description and goals and agents shall carry sufficient identification to show by whom they are employed and
(Statement of Work), and (d) the budget and payment terms. Clark County is not display it upon request to security personnel. County project managers have discretion
responsible for any costs incurred prior to the effective date of the contract. Clark County to require the successful Proposer's employees and agents to be escorted to and from
reserves the right to make an award without further negotiation of the proposal submitted. any public office, facility or work site if national or local security appears to require it.
Therefore, the proposal should be submitted in final form from a budgetary, technical, and
programmatic standpoint. SALES TAX - Out of State Businesses - WA State Reporting Thresholds & Nexus
https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-
DISPUTES - Clark County encourages the use of informal resolution to address complaints and-nexus Businesses operating outside WA State must register to report B&O tax and
or disputes arising over any actions in implementing the provisions of this RFP. Written collect/submit applicable sales tax, if the business meets any of the following thresholds in
complaints should be addressed to Clark County - Purchasing, P.O. Box 5000, Vancouver, the current or prior year:
Washington 98666-5000. * Has physical presence nexus in Washington.
* Has more than $100,000 in combined gross receipts sourced or attributed to
DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the Washington.
policy of Clark County to require equal opportunity in employment and services subject * Is organized or commercially domiciled in Washington.
to eligibility standards that may be required for a specific program. Clark County is an
equal opportunity employer and is committed to providing equal opportunity in SUBCONTRACTING - No activities or services included as a part of this proposal may
employment and in access to the provision of all county services. Clark County's Equal be subcontracted to another organization, firm, or individual without the approval of
Employment Opportunity Plan is available at Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is
http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of understood that the contractor is held responsible for the satisfactory accomplishment
race, color, religion, creed, sex, marital status, national origin, disability, age, veteran of the service or activities included in a subcontract.
status, on-the-job injury, or sexual orientation. Employment decisions are made without
VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of
consideration of these or any other factors that are prohibited by law. In compliance with
any contract as a result of this RFP.
department of Labor Regulations implementing Section 504 of the rehabilitation Act of
1973, as amended, no qualified handicapped individual shall be discriminated against WORKERS COMPENSATION INSURANCE - The contractor shall comply with R.C.W.
in admission or access to any program or activity. The prospective contractor must agree Title 51- with minimum coverage limits of $500,000 for each accident, or provide
to provide equal opportunity in the administration of the contract, and its subcontracts or evidence that State law does not require such coverage.
other agreements.
FOR ALTERNATIVE FORMATS
INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that, Clark County ADA Office: V: 564-397-2322
in connection with this proposal, the prices and/or cost data have been arrived at ADA@clark.wa.gov
independently, without consultation, communication, or agreement for the purpose of
restricting competition. This does not preclude or impede the formation of a consortium
of companies and/or agencies for purposes of engaging in jointly sponsored proposals.
INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington
State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend
identical prices and services to other public agencies wishing to participate in this RFP.
Each public agency wishing to utilize this RFP will issue a purchase order (or contract)
binding only their agency. Each contract is between the proposer and the individual agency
with no liability to Clark County.

Request for Proposals
Table of Contents
PART I PROPOSAL REQUIREMENTS
Section IA: General Information
1. Introduction
2. Background
3. Scope of Project
4. Project Funding
5. Title VI Statement
6. Timeline for Selection
7. Employment Verification
Section IB: Work Requirements
1. Required Services
2. County Performed Work
3. Deliverables and Schedule
4. Place of Performance
5. Period of Performance
6. Prevailing Wage
7. Debarred / Suspended
8. Americans with Disabilities Act (ADA) Information
9. Public Disclosure
10. Insurance/Bond
11. Plan Holders List
PART II PROPOSAL PREPARATION AND SUBMITTAL
Section IIA: Pre-Submittal Meeting/Clarification
1. Pre-Submittal Meeting
2. Proposal Clarification
Section IIB: Proposal Submission
1. Proposals Due
2. Proposal
Section IIC: Proposal Content
1. Cover Sheet
2. Project Team
3. Management Approach
4. Respondent's Capabilities
5. Project Approach and Understanding
6. Proposed Cost
PART III PROPOSAL EVALUATION & CONTRACT AWARD
Section IIIA: Proposal Review and Selection
1. Evaluation and Selection
2. Evaluation Criteria Scoring
Section IIIB: Contract Award
1. Consultant Selection
2. Contract Development
3. Award Review
4. Orientation/Kick-off Meeting
ATTACHMENTS A: Proposal Cover Sheet
B: Letter of Interest
C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form
EXHIBITS A. Total Plan Assets and Loans

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
B. Breakdown of Plan Assets
C. Questionnaire

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
Part I Proposal Requirements
Section IA General Information
1. Introduction Clark County is soliciting proposals from qualified firms to provide retirement plan administration,
record keeping, education, communications, investment-related, and other services for the 457
Deferred Compensation Plan effective January 1, 2027.
If your company contact details are not on the Plan Holder List at
https://clark.wa.gov/internal-services/request-proposal-1
Attachment B, Letter of Interest must be submitted to participate in this RFP.
Proposers shall respond to all sections to be considered.
Clark County has made this Request for Proposal subject to Washington State statute RCW
39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices
to qualified public agencies. Each contract is between the proposer and individual agency
binding only their agency, with no liability to Clark County.
2. Background Clark County is a public local government agency with approximately seventeen hundred
(1,700) benefit eligible employees. Employees are paid through one centralized payroll system
and payroll is run bi-weekly for a total of twenty-four (24) pay periods. The County uses
Workday for payroll processing.
The County currently uses Lincoln Financial to provide basic administration, enrollment,
participant communication and education, investment management and record keeping
services. As of December 31, 2025, there was approximately $167 million total in the 457 Plans.
Please see Exhibit A for a table of Total Plan Assets. Exhibit B includes tables of Plan
investments and assets by vendor. The date of the data is noted in each table.
3. Scope of Project The primary goals for this Request for Proposal process include the following:
* Enhancing participant retirement outcomes;
* Analyzing the overall competitiveness of the Plan(s);
* Providing for the integrated administration and reporting for the Plan(s);
* Improving participant education and communication services;
* Enhancing the formal education for the Deferred Compensation Committee;
* Providing robust on-line transaction and information capabilities;
* Providing support for as many administrative functions as deemed appropriate;
* Evaluating alternative pricing structures;
* Reducing participant and Plan expenses;
* Providing for an orderly and timely transition of assets and services if necessary
* Continuing the formal record keeper/Committee working relationship.
The Committee carries out the fiduciary duties and has authority over the administration of the
retirement program.

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
4. Project Funding Allocation of funds for this RFP will be established based on the funds requested in the selected
proposal.
5. Title VI Title VI Statement
Statement Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. 2000d to 2000d 4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
El Condado de Clark, de acuerdo con las disposiciones del Titulo VI de la Ley de Derechos
Civiles de 1964 (78 Stat. 252, 42 U.S.C. 2000d a 2000d 4) y el Reglamento, por la presente
notifica a todos los postores que se asegurara afirmativamente de que cualquier contrato
celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendran
la oportunidad plena y justa de presentar ofertas en respuesta a esta invitacion y no seran
discriminadas por motivos de raza, color u origen nacional en consideracion a un laudo.
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6. Timeline for The following dates are the intended timeline:
Selection
Deadline for Questions and Answers May 20, 2026
Final date for Addendum, if needed May 22, 2026
Proposals Due June 10, 2026
Finalist Meetings July 6 - July 10, 2026
Decision July 17, 2026
Notifications July 20, 2026
Contract Negotiation/Implementation July 20 - December 31, 2026
Contract Intended to Begin January 1, 2027

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
7. Employment The Proposer, if awarded the Contract, shall register and enter into a Memorandum of
Verification Understanding (MOU) with the Department of Homeland Security E-Verify program before
execution of the Contract. The Contractor shall ensure all Contractor employees and any sub-
contractor(s) assigned to perform work under this Agreement are eligible to work in the United
States. The Contractor shall provide verification of compliance upon County request. Failure by
Contractor to comply with this subsection shall be considered a material breach.
(Sole Proprietors must submit a letter stating such.)
Section IB Work Requirements
1. Required Services MINIMUM QUALIFICATIONS
The County requires each Proposing Firm responding to this RFP to certify that it meets or
agrees to the following criteria:
1. The Proposing Firm must have a minimum of five (5) years of experience administering
governmental Section 457 deferred compensation plans and must currently provide sole-
provider administration to a minimum of three (3) Section 457 deferred compensation
retirement plans with an asset size of at least $100 million in each.
2. Any contract must stipulate that there will be no front-end charges and/or no back-end
charges. In addition, there will be no restrictions or penalties associated with any Plan- or
participant-initiated transfers or withdrawals (including contract termination), with the
exception of capital preservation (stable value and/or Fixed or General Account) equity
wash and/or put provisions, and/or mutual fund specific short-term trading fees.
3. The Proposing Firm must accurately and fully disclose all fund expense and revenue
sharing arrangements associated with all funds being offered within the Plan(s). Fixed or
General Account products will not be excluded from this requirement. Proposing Firms
offering such products must provide an accurate assessment of product expenses and
revenue remitted to the Proposing Firm.
4. The Proposing Firm must accurately and fully disclose all expenses and revenue
associated with any service made available under the Plan(s). This includes services such
as managed accounts, investment advice, financial planning and/or self-directed
brokerage accounts.
5. The Proposing Firm must agree, under contract, not to sell and/or promote products not
directly affiliated with the Plan(s) unless given specific, written authorization by the
Committee to do so.
6. Upon award of the contract, the selected Proposing Firm must be duly qualified to do
business in the State of Washington.
7. The Proposing Firm must be able to transition and continue administration of existing Plan
loans.
8. The Proposing Firm must be willing to have representatives attend Committee meetings
as required.
9. The Proposing Firm must have knowledge of and comply with all applicable County, State
of Washington and federal regulations regarding governmental retirement plans and
investment options. All applicable laws of the County and the State of Washington,
whether substantive or procedural, shall apply to this contract, and all statutory, charter,
and ordinance provisions that are applicable to County contracts shall be followed with
respect to this contract.

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
10. The terms outlined throughout this RFP process (within your response and any
enhancements thereafter) must remain in place through negotiations and be part of the
final contract unless specifically waived by the County in writing.
It is assumed that, by submitting a response to this RFP, your organization will conform
to the Minimum Qualifications and specifications in every way (unless specifically
adjusted/waived per written addendum).
REQUIRED DOCUMENTS:
Proposals must include the following, submitted as ordered below. If your proposal does not
include all of the below items, it may be deemed non-responsive.
Questionnaire. Respond to all questions and requests listed in Exhibit C. Your response
should use Calibri font size ten (10) pt. Your response excluding the cover letter and exhibit
section should not exceed fifty (50) pages. Some questions require a "yes" or "no" answer, while
others require written responses. A response box for written answers including word limitations
is provided. Do not exceed the word count or change the answer box size. Do not include any
attachments, graphics or exhibits not specifically requested.
Electronic Exhibit Folder. There are numerous questions in the RFP Questionnaire that
require a description and/or samples to be provided in a separate Proposing Firm Exhibit Folder.
Responses to this RFP (within your response and any enhancements thereafter) and any
other material submitted by the successful Proposing Firm shall be construed as one proposal
and may be incorporated into the contract between the County and the Proposing Firm.
2. County Performed Benefits and payroll staff under the direction of the County's Benefits Manager will work with the
Work implementation team to facilitate system requirements resulting from the award of the contract.
They will coordinate employee communications to ensure employees are informed of any
changes.
3. Deliverables & This is a suggested schedule and is subject to change:
Schedule
Please see the Timeline for Selection section above.
4. Place of Not needed for this RFP.
Performance
5. Period of A contract awarded as a result of this RFP will be for three (3) and is intended to begin on
Performance January 1, 2027 and end December 31, 2029.
Total contract value including extensions will be determined by evaluating funds requested in
the selected proposal(s) and approved funding.
Clark County reserves the right to extend the contract resulting from this RFP for a period of
seven (7) additional years, in one (1) year increments, with the same terms and conditions, with
the exception of cost, by service of a written notice of its intention to do so prior to the contract
termination date. Cost for additional option year(s) shall be reviewed prior to extension of the
contract.

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
The county also reserves the right to terminate the contract, with thirty (30) days written notice,
at any time if the requirements of the contract are not being met satisfactorily, solely in the
county's judgment.
6. Prevailing Wage Pursuant to Washington State RCW 39.12 PREVAILING WAGES ON PUBLIC WORKS all
Applicable to all work identified in this project as a public work requires the contractor to pay Washington State
public work as prevailing wages and file all affidavits of intent to pay with the WA State Dept of Labor &
defined in Industries.
RCW 39.04.010(4)
Public Works Contractors shall meet the requirements for Prevailing Wage and public works requirements,
Definition per RCW 39.04.350 BIDDER RESPONSIBILITY CRITERIA - SWORN STATMENT -
SUPPLEMENTAL CRITERIA.
For this project select the Clark County rates that apply on the proposal closing date from
either of these sites:
http://www.wsdot.wa.gov/Design/ProjectDev/WageRates/default.htm
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates
Before payment is made by the Local Agency of any sums due under this contract, the Local
Agency must receive from the Contractor and each Subcontractor a copy of "Statement of
Intent to Pay Prevailing Wages" (Form L & I Number 700-29) approved by the Washington
State Department of Labor and Industries.
A fee of $45.00 per each "Statement of Intent to Pay Prevailing Wages" and "Affidavit of
Wages Paid" is required to accompany each form submitted to this Department of Labor and
Industries. The Contractor is responsible for payment of these fees and shall make all
applications directly to the Department of Labor and Industries. These fees shall be incidental
to all the proposed items of this contract.
7. Debarred/Suspended F e d e r a l l y or Washington State debarred or suspended suppliers may not participate in this
Request for Proposal.
All proposers must fill out, sign and submit the "Certification Regarding Debarment,
Suspension, and Other Responsibility Matters" form with their proposal to be eligible to
participate.
8. Americans with Clark County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Disabilities Act (ADA) Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability,
Information in all of its programs and activities. This material can be made available in an alternate format
by emailing ADA@clark.wa.gov or by calling 564-397-2322.
9. Public Disclosure This procurement is subject to the Washington Public Records Act (the "Act"), chapter 42.56
RCW. Once in the County's possession, all of the RFP Submittals shall be considered public
records and available for public records inspection and copying, unless exempt under the Act.
If a Respondent or Proposer considers any portion of an RFP Submittal to be protected under
the law, whether in electronic or hard copy form, the Respondent or Proposer shall clearly
identify each such portion with the word "PROPRIETARY". The County will notify the
Respondent or Proposer in writing of the request and allow the Respondent or Proposer ten

Request for Proposal #955
Deferred Compensation 457 Plan Administrator
(10) days to obtain a court order enjoining release of the record(s). If the Respondent or
Proposer does not take such action within the ten (10) day period, the County will release the
portions of the RFP Submittal deemed subject to disclosure. All Respondents and Proposers
who provide RFP Submittals for this procurement accept the procedures described above and
agree that the County shall not be responsible or liable in any way for any losses that the party
may incur from the disclosure of records to a third party who requests them.
10. Insurance/Bond A. Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to
waive subrogation against County, its elected or appointed officers, agents, officials, employees
and volunteers or shall specifically allow Contractor or others providing insurance evidence in
compliance with these specifications to waive their right of subrogation prior to a loss. Contractor
hereby waives its own right of subrogation against County and shall require similar written
express waivers and insurance clauses from each of its subcontractors.
B. Proof of Insurance
Proof of Insurance shall be provided prior to the starting of the contract performance. Proof
will be on an ACORD Certificate(s) of Liability Insurance, which the Proposer shall provide to
Clark County. Each certificate will show the coverage, deductible and policy period. Policies
shall be endorsed to state that coverage will not be suspended, voided, canceled or reduced
without a 30-day written notice by mail to the County. It is the Proposers responsibility to
provide evidence of continuing coverage during the overlap periods of the policy and the
contract.
C. Worker's Compensation
As required by the industrial insurance laws of the State of Washington.
D. Automobile
If the Proposer or its employees use motor vehicles in conducting activities under this Contract,
liability insurance covering bodily injury and property damage shall be provided by the Proposer
through a commercial automobile insurance policy. The policy shall cover all owned and non-
owned vehicles. Such insurance shall have minimum limits of $1,000,000 per occurrence,
combined single limit for bodily injury liability and property damage liability with a $1,000,000
annual aggregate limit. If the Proposer does not use motor vehicles in conducting activities under
this Contract, then written confirmation to that effect on Proposer letterhead shall be submitted
by the Proposer.
E. Commercial General Liability (CGL) Insurance
Written under ISO Form CG0001 or its latest equivalent with minimum limits of $1,000,000 per
occurrence and $3,000,000 general aggregate for each one-year policy period. Personal and
Advertising Injury of $1,000,000 per occurrence. This policy must renew annually. This
coverage may be any combination of primary, umbrella or excess liability coverage affording
total liability limits of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate.
However, if other policies are added they must be a follow-form policy in language, renewal
date, and have no more exclusions than the underlying coverage. Products and Completed
Operations coverage shall be provided for a period of three years following Substantial
Completion of the Work. The deductible will not be more than $50,000 unless prior
arrangements are made with Clark County on a case-by-case basis; the criterion is the
Contractor's liquidity and ability to pay from its own resources regardless of coverage status due
to cancellation, reservation of rights, or other no-coverage-enforce reason. Coverage shall not
contain any endorsement(s) excluding nor limiting Product/Completed Operations, Contractual
Liability or Cross Liability. Clark County needs to be listed as additional insured.
F. Professional Liability (aka Errors and Omissions)
The Proposer shall obtain, at Proposers expense, and keep in force during the term of this
contract Professional Liability insurance policy to protect against legal liability arising out of