Debris Removal Term RFP

GRENADA COUNTY, MISSISSIPPI
REQUEST FOR PROPOSAL
Debris Removal & Disposal Services
PURPOSE
Grenada County (hereinafter, "County") has experienced damages due to natural disasters
resulting in widespread damage. In order to recover and respond to cleanup from natural disasters,
Grenada County seeks to establish a pre-disaster contract with a qualified and experienced debris
removal and disposal contractor (hereinafter "Contractor") for a term beginning June 1, 2026
ending December 31, 2027 via this Request for Proposals for this specific event response.
PROPOSAL DEADLINE: Monday, May 4, 2026, at 9:00 AM
CONTACT INFORMATION
Point of contact for this proposal: Chad Bridges, President
Grenada County Board of Supervisors
59 Green Street Suite 1
Grenada, Mississippi, 38901
662.226.1821
GENERAL TERMS & INFORMATION:
Proposals and all required documents must be mailed or hand delivered to 59 Green Street Suite
1, Grenada, Mississippi, 38901, or hand delivered, on or before Monday, May 4, 2026, at 9:00
AM. Submittals received after the closing time will not be accepted. Multiple submittals from the
same entity will not be accepted.
Award is scheduled to occur at the Grenada County Board of Supervisors Special Meeting in the
Grenada County Courthouse, at 59 Green Street Suite 1, Grenada, Mississippi, 38901, on Monday,
May 4, 2026, at 9:00 AM. The meeting is open to the public.
All proposals must be properly certified by the entity bidding for the work and signed by an officer,
director or owner that has authority to bind and commit the Contractor to perform said work and
services.
Proposals should contain enough information for the County to make an evaluation; however,
overly complex or excessive proposals will be a burden to the Board of Supervisors and should be
avoided.

Grenada County does not discriminate on the basis of race, sex, color, age, national origin, religion
or disability, in the admission, access to and treatment of the County's programs and activities, as
well as the County's hiring or employment practices.
CONFLICT OF INTEREST: The Proposer represents that it presently has no interest and shall
acquire no interest, either direct or indirect, which would conflict in any manner with the
performance of services required hereunder.
WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn prior to the time set for the
proposal submission based on a written request from an authorized representative of the firm;
however, a proposal shall not be withdrawn after the time set for the proposal.
LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State
of Mississippi apply to any purchase made under this request for proposal. Proposers shall comply
with all local, state, and federal directives, orders and laws as applicable to this proposal and
subsequent contract(s).
COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the
following: "Proposer certifies that his proposal is made without previous understanding,
agreement, or connection with any person, firm or corporation making a proposal for the same
item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or
otherwise illegal action."
COUNTY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify Grenada
County and hold it harmless from and against all claims, liability, loss, damage or expense,
including but not limited to counsel fees, arising from or by reason of any actual or claimed
trademark, patent or copyright infringement or litigation based thereon, with respect to the services
or any part thereof covered by this order, and such obligation shall survive acceptance of the
services and payment thereof by the County.
CANCELLATION: The County reserves the right to cancel this request for proposal without
cause and for any reason.
ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR
MERGERS:
a) The selected contractor shall perform this contract. No assignment of subcontracting shall be
allowed without prior written consent of the County. If a Proposer intends to subcontract a portion
of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this
RFP.

b) In the event of a corporate acquisition and/or merger, the selected contractor shall provide
written notice to the County within thirty (30) calendar days of the selected contractor's notice of
such action or upon the occurrence of said action, whichever occurs first. The right to terminate
this contract, which shall not be unreasonably exercised by the County, shall include, but not be
limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest
or are contrary to any local, state, or federal laws. Action by the County awarding a proposal to a
firm that has disclosed its intent to assign or subcontract in its response to the RFP, without
exception shall constitute approval for the purpose of this Agreement.
LOBBYING: Lobbying of Board members, County employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid
protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's
staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity
affiliated with or representing an organization that is responding to the request for proposal, request
for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon
advertisement or on a date established by the County and shall be prohibited until either an award
is final or the protest is finally resolved by the County; provided, however, nothing herein shall
prohibit a prospective bidder/proposer from contacting the Clerk to address situations such as
clarification and/or questions related to the procurement process. For purposes of this provision
lobbying activities shall include but not be limited to, influencing or attempting to influence action
or non-action in connection with any request for proposal, request for qualification, bid or contract
through direct or indirect oral or written communication or an attempt to obtain goodwill of
persons and/or entities specified in this provision. Such actions may cause any request for proposal,
request for qualification, bid or contract to be rejected.
ADDITIONAL REQUIREMENTS: The County reserves the right to request additional services
relating to this RFP from the Proposer. When approved by the County as an amendment to the
contract and authorized in writing prior to work, the selected contractor shall provide such
additional requirements as may become necessary.
OTHER GENERAL CONDITIONS:
a) Proposers must provide the County with their proposals signed by an employee having legal
authority to submit proposals on behalf of the Proposer.
b) The County reserves the right to request any additional information it deems necessary from
any or all Proposers after the submission deadline.
c) This solicitation is not to be construed as an offer, a contract, or a commitment of any kind; nor
does it commit the County to pay for any costs incurred by the Proposer in preparation. It shall be
clearly understood that any costs incurred by the Proposer in responding to this request for proposal

is at the Proposer's own risk and expense as a cost of doing business. Grenada County shall not be
liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not
the proposal is accepted.
d) At the discretion of the County, one or more firms may be asked for more detailed information
before making a final determination.
e) Any information provided herein is intended to assist the Proposer in the preparation of
proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified
Proposers with sufficient basic information to submit proposals meeting minimum specifications
and/or test requirements, but is not intended to limit an RFP's content or to exclude any relevant
or essential data.
f) Proposers irrevocably consent that any legal action or proceeding against it under, arising out of
or in any manner relating to this request for proposals or a resulting contract shall be controlled by
Mississippi law in the Courts of Grenada County, Mississippi. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged
lack of jurisdiction or improper venue or any similar basis.
g) Each bid must be signed and dated with the physical address of the bidder and individual
responsible for performance designated on the face of the bid. Bids should be sealed and marked
"Sealed Bid for RFP for DEBRIS REMOVAL".
SCOPE OF WORK FOR DEBRIS REMOVAL
1.0 GENERAL
1.1 The purpose of this contract is to remove and dispose of all eligible debris from FEMA eligible
Private Property and Commercial Property, and County Maintained Right of Ways (ROW).
1.2 The Contractor may be required to secure and permit Debris Reduction Site(s). If tasked to
provide debris site(s), the Contractor shall prepare, operate, and restore the Debris Reduction
Site(s). The site(s) shall be approved by the State of Mississippi. Restoration of the debris reduction
site must adhere to all State of Mississippi regulations and requirements.
1.3 Vegetative debris shall be taken for reduction to the Debris Reduction Site. Reduction will be
made by either compaction, burning, or chipping.
1.4 Haul and Dispose. The work shall consist of clearing, separating, and removing any and all
eligible debris, including ROW of streets and roads. Work shall include: (1) examining and sorting
debris to determine whether or not debris is eligible; (2) loading and sorting the debris; (3) hauling

the eligible debris to an approved Debris Site. Ineligible debris shall not be loaded, hauled, or
dumped under this contract. The County shall be immediately notified of any ineligible debris
located at the ROW for collection.
1.5 Debris collected must fall within the guidelines of the FEMA PA Guide FP-104-009-2 Public
Assistance Program and Policy Guide Version 5. Any eligible debris, such as fallen trees, which
extend onto the public ROW from private property, shall be cut at the point where it enters the
ROW. Only that part of the debris that lies within the ROW shall be removed.
1.6 Hazardous limbs are considered eligible debris and are defined as limbs greater than two inches
in diameter that are still hanging in the tree and are threatening a public use area, such as a trail,
sidewalk, road, etc.
1.7 Hazardous Trees. Trees in the public ROW with a split trunk, broken canopy, or leaning at an
angle greater than 30 degrees, are considered eligible debris. Holes present as a result of uprooted
trees in the public ROW shall be filled to ground level.
1.8 The Contractor shall not enter private property during the performance of this contract, unless
specifically authorized by the County in writing. Contractor shall note that a portion of the project
will occur in residential areas. The Contractor shall exercise due care to minimize any damages to
trees, shrubs, landscaping and general property. The Contractor shall repair any damages caused
to private property by the Contractor's equipment in a timely manner at no expense to the County.
The debris work area shall be left clear of debris and cleaned, as reasonably and practical under
the conditions of this project.
1.9 All equipment shall be approved by the County prior to use. No tracked equipment (rubber or
steel) can be used on roads.
1.10 The Contractor shall conduct the work so as not to interfere with the disaster response and
recovery activities of federal, state and local governments or agencies, or of any public utilities.
1.11 The County and governmental agencies reserve the right to inspect vehicles, equipment,
debris site(s), and to verify quantities, and review operations at any time.
1.12 All work shall be accomplished in a safe manner in accordance with OSHA standards.

2.0 LOAD TICKETS
2.1 E-Tickets. No work will be paid unless the work is monitored and ticketed. The e-ticket system,
or if manual tickets are used, the paper ticket, shall contain the following information:
* Ticket Number
* Loading Departure Time
* Contract Number
* Dump Arrival Time
* Contractor Name
* Percent of Load
* Date
* Actual Debris Volume
* Truck or Roll-off Container Number
* Debris Eligibility
* Truck Capacity
* Type of Debris
* Point of Debris Collection
* Cut Type
3.0 DEBRIS CLASSIFICATION
3.1 Eligible Debris. Eligible debris is defined as debris eligible for reimbursement under the FEMA
Public Assistance Grant Program (FP 104-009-2 Public Assistance Program and Policy Guide
(PAPPG) V5 (January 6, 2025)).
3.2 Stumps. The removal and disposal of all stumps, when eligible for removal, may be paid on a
cubic-yard basis, regardless of size or whether or not the stumps require extraction by the
Contractor. Removal shall be accomplished by the most economical means. The extracted stump
will then be measured and converted to cubic yards using the FEMA standard table by the County's
representative or a Debris Monitor selected by the County.
3.3 Vegetative Debris. Vegetative debris will first be collected and taken for reduction to a
temporary debris site, which has been approved by the State environmental certifying
agency. If burned by the Contractor, the burning shall be undertaken in compliance with all federal,
state, and local laws, guidelines, and regulations. In addition, the Contractor shall maintain
sufficient water trucks or safety measures at the burn sites for security purposes. To avoid
unnecessary stockpiling, the Contractor will burn on a daily basis an equivalent amount of
vegetative debris brought to the burn site on the previous day. The burn site shall be controlled so
smoke does not create a vehicular and/or air traffic hazard or a nuisance condition. The burning
processes will be monitored for strict compliance with the Mississippi Department of
Environmental Protection.

3.4 C&D (Construction & Demolition) Debris. FEMA defines C&D Debris as "damaged
components of buildings and structures, such as lumber and wood, gypsum wallboard, glass, metal,
roofing material, tile, carpeting and floor coverings, window coverings, pipe, concrete, concrete,
fully cured asphalt, equipment, furnishings, and fixtures (FEMA Debris Monitoring Guide, p. 16)."
The C&D Debris must be disaster-generated and may not be mixed with debris from construction
projects underway prior to the storm or with debris generated as a result of remodeling that
occurred after the storm. Only C&D Debris that was disaster-generated and that presents an
immediate threat will be eligible for reimbursement. C&D should not contain Hazardous Waste.
3.5 White Goods. FEMA defines White Goods as air conditioners, dishwashers, freezers,
refrigerators, stoves, washers and dryers, and water heaters. Contractor will be responsible for
Loading, Haul and Final Disposal of White Goods from collection points to landfill. White goods
must not be mixed with debris from construction projects underway prior to the storm or with
debris generated as a result of remodeling that occurred after the storm. Only White goods that
were disaster-generated will be eligible for reimbursement.
3.6 Household Hazardous Waste. Household hazardous waste, if incidentally collected as part of
C&D shall be separated as part of the DMS site management cost. Haul out of household hazardous
waste is not part of this RFP.
3.7 Hazardous Waste. Hazardous waste, if incidentally collected as part of C&D, shall be separated
as part of the DMS site management cost. Collection of hazardous waste is not part of this RFP.
Haul out of hazardous waste is not part of this RFP. (check if this statement applies)
Please do not respond to this RFP if you will not be able to fully provide services to Grenada
County.
4.0 PERFORMANCE SCHEDULE
4.1 The Contractor shall commence performance within twenty-four (24) hours of receipt of notice
to proceed, but the contractor shall not commence performance until given notice to do so.
4.2 All activity associated with debris operations shall be performed between 30 minutes before
sunrise and 30 minutes after sunset in the affected areas. The County will determine work days.
4.3 Due to timeline requirements for federal reimbursement, the maximum allowable time for
completion shall be 180 calendar days from the incident date/weather event date unless the County
initiates additions or deletions to the contract by written change orders.

5.0 EQUIPMENT
5.1 All trucks and other equipment must follow all applicable federal, state, and local rules and
regulations. All trucks and other equipment shall be equipped with back up alarms. Any truck used
to haul debris should be capable of rapidly dumping its load without the assistance of other
equipment. Sideboards or other extensions to the bed are allowable provided they meet all
applicable rules and regulations, cover the front and both sides, and are constructed in a manner to
withstand severe operating conditions. The sideboards are to be constructed of 2" x 6" boards or
greater and not to extend more than two feet above the metal bedsides. All extensions are subject
to acceptance or rejection by the County. The Contractor shall provide means to rapidly unload
any trailer that does not have a means for dumping. All trailers shall have a metal-framed exterior
and a minimum of 5/8" plywood (not wafer board) interior walls. All equipment used to haul debris
shall be equipped with a tailgate that will effectively contain the debris during transport and permit
the truck to be filled to capacity. Plastic webbing is not acceptable for a tailgate. All hauling
equipment shall be measured for its load capacity. The County may inspect equipment at any time
and determine if equipment is not suitable for debris operations.
5.2 Trucks and other heavy equipment designated for use under this contract shall be equipped
with placards identifying they are working on the County's debris project.
5.3 Trucks or equipment, which are designated for use under this contract, shall not be used for
any other work during the working hours of this contract. The Contractor shall not solicit work
from private citizens or others to be performed in the designated work area during the period of
this contract. Any "volunteer" or unpaid work in the jurisdiction of the County must be done with
written approval of the County.
5.4 Loading equipment used under this contract shall be rubber-tired and sized properly to fit
loading conditions. Excessive size loading equipment (6 CY and up) as well as non-rubber-tired
equipment must be approved by the County.
5.5 The Contractor's staff shall familiarize themselves with all bridge postings in the County and
shall comply with the load posting signage in place while transporting debris.
6.0 REPORTING
6.1 The Contractor shall submit a report to the County each morning for the previous day for the
term of the contract. Each report shall contain, at a minimum, the following:
6.1.1. Number and types of trucks in operation from previous day.
6.1.2. Daily and cumulative totals of debris removed

6.1.3. Estimate of total leaners, hangers, haul in and haul out, and cumulative percentage
(%) of work complete
6.2 Discrepancies between the daily operational report and the corresponding load tickets shall be
reconciled no later than 5pm the following day.
6.3 The contractor shall submit a morning report for the current day's operations. This report shall
contain at a minimum:
6.3.1. Number of trucks running that day
6.3.2. Type of trucks (For example: cut trucks, haul-in trucks, haul-out trucks)
6.3.3. Locations or zones of trucks
7.0 OTHER CONSIDERATIONS
7.1 The Contractor shall supervise and direct the work, using skilled labor and proper equipment
for all tasks. Safety of the Contractor's personnel and equipment is the responsibility of the
Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees
necessary to perform under the terms of this contract.
7.2 The Contractor shall be responsible for taking corrective action in response to any notices of
violations issued as a result of the Contractors' or any subcontractors' actions or operations during
the performance of this contract. Corrections for any such violations shall be at no additional costs
to the County.
7.3 The Contractor shall be responsible for control of pedestrian and vehicular traffic in the work
area. The Contractor shall provide all flag persons, signs, equipment, and other devices necessary
to meet federal, state, and local requirements. The traffic control personnel and equipment shall be
in addition to the personnel and equipment required in other parts of this contract. At a minimum,
one flag person should be posted at each approach to the work area. Work shall be accomplished
in a safe manner in accordance with OSHA standards.
7.4 The Contractor is responsible for obtaining all applicable environmental and regulatory permits
prior to the Contractor commencing operations.
7.5 If operating a debris site, the Contractor is responsible for dust control. The Contractor shall
follow all state and local laws for dust control.

7.6 The County may suspend Contractor operations due to inclement weather. The performance
period may be extended for weather delays.
7.7 The Contractor shall employ as many local residents and subcontractors as possible as part of
this contract. A resource list will be provided to the Contractor upon request of the County.
7.8 The Contractor shall comply with Executive Order 11246 of September 24, 1965, entitled
"Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967,
and as supplemented in Department of Labor regulations (41 CFR chapter 60).
7.9 The Contractor shall comply with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as
supplemented in Department of Labor regulations (29 CFR Part 3).
7.10 The Contractor shall comply with the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as
supplemented by Department of Labor regulations (29 CFR part 5) insofar as it may apply to this
contract. The majority of work under this contract is expected to be performed under the FEMA
Public Assistance program. FP 104-009-2 Public Assistance Program and Policy Guide (PAPPG)
V5 (January 6, 2025) states Davis Bacon Act does not apply to the FEMA Public Assistance
Program.
7.11 The Contractor shall comply with Section 103 and 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.C. 327 - 330) as supplemented by Department of Labor regulations (29
CFR Part 5).
7.12 The Contractor shall permit access by the County and the government agencies including the
Comptroller General of the United States, or any of their duly authorized representatives to any
books, documents, papers, and records of the Contractor which are directly pertinent to that
specific contract for the purpose of making audit, examination, excerpts, and transcriptions.
7.13 The Contractor shall retain all required records for three years after the County or the relevant
government agencies make final payments and all other pending matters are closed.
7.14 Compliance with all applicable standards, orders, or requirements issued under section 306
of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368),
Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).
7.15 The Contractor shall comply with any other applicable federal, state or local regulations.