DEBRIS REMOVAL SERVICES

INVITATION FOR BID
FOR
Debris Removal Services
26-046-LH
990-60
990-30
MACON-BIBB COUNTY, GEORGIA
ISSUED: Enter May 13, 2026
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, June 4, 2026
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon-Bibb County City Hall
Macon, Georgia 31201

I. General
A. Invitation
1. Notice is hereby given that Macon-Bibb County will receive sealed bids in the Macon-
Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia
31201, until 12:00 noon on Thursday, June 4, 2026, for the Macon-Bibb County
Government.
2. NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.
3. Bids will be publicly opened and read in the Procurement Department Conference
Room on Thursday, June 4, 2026, at 2:00 p.m.
4. Minority, Women Owned, and other Disadvantaged Business Enterprises are
encouraged to participate in the solicitation process. Additionally, respondents are
encouraged to use M/W/DBE subcontractors where possible. Small and other
disadvantaged businesses requiring assistance with the competitive process can
contact Charise Stephens, Small Business Affairs at (478) 300-2297 or
cstephens@maconbibb.us .
B. Bid Documents
1. Bid documents may be examined and obtained on Macon-Bibb County website to be
viewed and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
Sealed Bids
2. Do not edit any other required documents (Attachment A).
C. Pre-Bid
A pre-bid conference is scheduled for 10:00 a.m., Wednesday, May 20, 2026, in
the Procurement Conference Room, Suite 308, 3rd Floor, 700 Poplar Street, Macon,
GA 31201. This pre-bid is mandatory; contractor must be present in order to submit
a response. Deadline for submitting questions is Friday, May 22, 2026. Questions
to be submitted via email to Lhardwick@maconbibb.us
SEALED Bids shall be delivered or mailed to:
Macon-Bibb County Procurement Department
Attn; Laura Hardwick
700 Poplar Street
Suite 308
Macon, GA 31201
478-803-0550
lhardwick@maconbibb.us
Mark the outside of the envelope 26-046-LH, Debrie Removal Services

D. Validity
1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date
of bid opening.
2. All prices shall be Delivered prices, FOB Destination, after deducting all non-applicable
taxes, delivered to each requesting department or office. Vehicles shall be ready to use.
E. Contract Award
1. The contract, if awarded, will be based on Total Bid Price.
2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of Georgia
Annotated.
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F. Payment Conditions
1. The Project Manager for Debris Removal will collect material tickets, measure and inspect
work completed to date on said job and report to the Project Manager for payment.
2. Change orders are issued for any variance from contract or plan sheets.
3. Any unauthorized work or material change will not be paid for unless a change order has been
issued.
E. Forms
1. The enclosed Macon-Bibb County bid form shall be used; use of other documents may deem
the bid non-responsive. Additionally, all submission documents should be completed and
included with the bid; failure to include completed, signed, and notarized forms (as
applicable) may deem the bid non-responsive.
F. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and merchants
whose bid is within 5% (five percent) of the lowest responsive and responsible bid which
conforms to the Invitation to Bid. INSTRUCTIONS TO BIDDERS
2. No consideration will be given any claim based on lack of knowledge of existing conditions,
except where the Contract Documents make definite provisions for adjustment of cost or
extension of time due to existing conditions that cannot be readily ascertained.
G. Document Discrepancies
1. Should the bidder find discrepancies in, or omissions from the documents, he shall at once
notify the Macon-Bibb County Procurement Department.
2. Requests for Interpretations of Specifications shall be made in writing to the Macon-Bibb
County Procurement Department not later than seven (7) days prior to receipt of bids, email
preferred to lhardwick@maconbibb.us.
3. Any subsequent instructions to bidders will be issued in the form of addenda to the
specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.

4. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the
Bid Form and the proposed Contract Documents including, but not limited to, drawings,
project manual, and any addenda issued prior to receipt of bids.
a) Addenda are written or graphic instruments issued prior to the execution of the Contract
that may modify or interpret the bidding documents by deletion, additions, clarifications,
or corrections.
b) Addenda will become part of the Contract Documents when the Contract is executed.
H. Submittals
1. In order for bids to be considered, the complete bid document package should be submitted
including each of the following completed documents.
a) Bid Form
b) Bidder's Qualification Form
c) List of Sub-Contractors
d) Minority Participation Goal
e) Financial & Legal Stability Statement
f) Bid Bond in amount of 5% of the total base bid.
g) E-Verify Affidavit
h) Non-Collusion Affidavit
II. Instructions To Bidders
A. Definitions
1. Wherever the term "Owner", "County", or "Macon-Bibb County" occur in these
specifications, it shall mean Macon-Bibb County, a political subdivision of the State of
Georgia acting through the Macon-Bibb County Board of Commissioners.
2. Wherever the term "work" occurs in these specifications, it shall mean the work as defined
herein, including, all labor, materials, equipment, transportation, and supervision necessary to
complete the contract.
B. Related Documents
1. Specifications (Attachment "A")
2. Bid Form
3. Bidder's Qualification Form
4. Bidder MBE Plan Form
5. List of Sub-contractors
6. Financial & Legal Stability Statement
7. Bond Forms
8. E-Verify Affidavit

C. Bidder's Representation
1. Each bidder, by making his bid, represents that he has:
a) Read and understand the bidding documents; and,
b) Visited the site and became familiar with the local conditions under which the work is to
be performed.
(1) Bidders should examine the areas wherein work of this project is to be carried out
and shall take into consideration all conditions that might affect his work.
(a) The failure of the bidder to inspect firsthand the areas affected by work in this
project shall not relieve him of the obligation to comply fully with the scope of
the work as defined herein.
D. Reservations
1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids)
in awarding bids to consider all available factors including, but not limited to, price, the
provision of needed and unneeded features, usefulness to the using department and prior
Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to other than
the lowest bidder if in the judgment of the Board of Commissioners the interest of the County
will be best served by award to another. Any required information not submitted with bids
shall deem bid nonresponsive.
2. Unless otherwise specified, manufacturer's names, trade names, brand names, information
and/or catalog numbers listed herein are intended only to identify the quality level desired.
They are not intending to limit competition. The bidder may offer any equivalent product that
meets or exceeds the specification. If bids are based on equivalent products, the bidder shall
indicate on the bid form the alternate manufacturer's name and catalog number and shall
include complete descriptive literature and/or specifications along with proof that the
proposed equivalent either meets or exceeds this specification. The County reserves the right
to be the sole judge of what is equal and acceptable. If a bidder fails to name a substitute, he
shall furnish goods identical to the bid specifications.
III. Special Conditions
A. General
1. All work to be performed as part of this specification shall comply with all codes, ordinances
and regulations applicable to the contract, including, but not limited to:
a) Federal Emergency Management Agency Regulations
b) All applicable Federal Laws, including, but not limited to: The Stafford Act, the Clean
Water Act, the Davis-Bacon Act, Resource Conservation and Recovery Act,
Occupational Safety and Health Act (OSHA), Comprehensive Environmental Response,
Compensation, and Liability Act (CERCLA
c) Georgia Emergency Management Agency (GEMA) and Georgia Environmental
Protection Division (EPD) Regulations.
d) Federal, State, or Local Codes

B. Permits and Licenses
1. Contractor shall obtain all permits and licenses, paying all fees as required, for execution of the
Contract. In addition, the Contractor shall arrange for necessary inspections required by the
City, County, State and other authorities having jurisdiction, and submit certificates of
approval to the Owner or his designated representative.
C. Layout of Work
1. The Contractor shall verify all existing conditions and contiguous work and lay out his work
there from, providing for himself all other necessary measurements, lines and levels, and shall
assume the responsibility for the correctness of the layout of the work.
D. Work Area
1. The Contractor shall confine his operations to as small an area as possible, using only the
areas designated for on-site storage.
2. The Contractor shall protect all surrounding adjoining private and public property, taking
every precaution to prevent damage or injury to trees, shrubs, curbs, sidewalks, driveways and
fences along or adjacent to the work. Should damage occur, the Contractor shall restore, at
his expense, any such property damage or injuries by his operations to a condition equal to
that existing before such damage or injury was done, by repairing, rebuilding or otherwise
restoring as may be directed by, and to the satisfaction of the Owner.
3. In case of failure on the part of the Contractor to restore such property, or make good such
damages or injury, the Owner may, after forty-eight (48) hours written notice, proceed to
repair, rebuild, or otherwise restore such property as may be deemed necessary, and the cost
thereof shall be deducted from any monies due or which may become due the contractor
under this contract.
IIII. Scope of Work
The selected vendor(s) will provide Macon-Bibb County with emergency contact information so
that immediately before or after a major disaster event the vendor can be contacted to ascertain
their availability. Compliance with Federal Law: The Service Provider acknowledges that this
contract is funded via federal grants. In accordance with 2 CFR 200.324, the 'Cost-Plus-
Percentage-of-Cost' method of contracting shall not be used. All unit prices must be fixed.
Under this contract, work shall consist of coordinating and mobilizing an appropriate number of
cleanup crews, as determined by the Emergency Support Function (ESF) 16 Debris Management.
Work shall also include the clearing and removing of any and all "Eligible" debris as most
currently defined (at the time written notice to proceed is issued to the Service Provider) by the
Public Assistance grant program guidelines, Federal Emergency Management Agency (FEMA)
Public Assistance Program and Policy Guide (PAPPG), current version at the time of the disaster
declaration, and all applicable 2 CFR 200 procurement requirements all applicable State and
Federal Disaster Specific Guidance (DSG) documents, FEMA fact sheets and policies and as
directed by the ESF 16 Debris Management.

Eligibility also includes meeting any changes in definition, rules or requirements regarding debris
removal reimbursement as stipulated by FEMA during the course of a debris removal project.
The afore mentioned definition of "eligible" applies to all uses throughout Scope of Services
items 1 through 17. Work will include:
a) Examining debris to determine whether or not debris is eligible;
b) Loading the debris;
c) Hauling debris to County approved Temporary debris management sites (TDMS) or County
approved Final Disposal Site(s);
d) Reducing disaster related debris;
e) Hauling reduced debris to a County approved Final Disposal Site; and
f) Disposing of reduced debris at a County approved Final Disposal Site. Debris not defined as
eligible by FEMA Publication 325 or state or Federal DSGs or policies will not be loaded,
hauled or dumped under this contract unless written instructions are given to the Service
Provider by the County Debris Manager. It shall be the Service Provider's responsibility to
load, transport, reduce and properly dispose of any and all disaster generated debris which
is the result of the event under which the Service Provider was issued notice to proceed,
unless otherwise directed by the County Debris Manager, in writing.
County personnel will complete the initial debris clearance for access from public streets and highways,
including the moving of debris to unblock a street or highway. The County intends to perform debris
clearance for access within its own forces or under existing contracts between the County and local firms.
However, in a significant disaster, these resources may be insufficient to perform the clearance
activities in a timely manner, and the Service Provider may be directed to perform them.
After activation of the contract and after a preliminary damage assessment, the County and the
Service Provider, together, will establish a schedule of events and debris removal priority
process depending on the severity of the disaster surrounding the County. This schedule of
events shall include the dates for the:
a) Last pass of the removal of public and/or private vegetative debris
b) Last pass of the removal of construction and demolition debris
These Last pass dates shall be very important to both the County and the Service
Provider because of the liquidated damages that may be implemented, if the Service
Provider does not meet these dates.
Scope of services under this contract includes, but is not limited to:
IV. Emergency Road Clearance
1. At the request of the County, this contract work shall consist of all labor, equipment, fuel and
associated costs necessary to clear and remove debris from County roadways, to make them passable
immediately following a declared disaster. All roadways designated by the ESF 16 Debris
Management shall be clear and passable within 70 working hours from the County to conduct
emergency roadway clearance work. The County may choose to extend the Service Provider's 70-
hour limit through a written request. This may include roadways within the County under the legal
responsibility of the County. Clearance of these roadways will be performed as identified by the ESF
16 Debris Management. The Service Provider shall cooperate fully with the County's Independent
Debris Monitoring Firm. This includes providing access to all GPS data, electronic load ticketing

systems (if used), and ensuring all haul trucks have certified volumes and clearly visible markings. No
debris will be loaded without a monitor present unless specifically authorized by the County in writing
of emergency road clearance activities by documenting the type of equipment and/or labor utilized
(i.e., certification), starting and ending times, and zones/areas worked. Services performed under this
element will be compensated using Schedule 2. In accordance with 2 CFR 200.318(j), a 'Ceiling
Price' that the contractor exceeds at its own risk must be established for all time-and-materials work.
Any work beyond the initial 70-hour period must transition to a unit-price basis unless a specific
exception is granted by FEMA.
V. Right Of Way (ROW) Vegetative Debris Removal
A. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other
associated costs necessary to pick up and transport disaster-related vegetative debris existing on the
County right of way (ROW) to a County approved TDMS or a County approved Final Disposal Site in
accordance with all federal, state and local rules and regulations.
B. For the purposes of this contract, vegetative debris that is piled in immediate close proximity to the
street and is accessible from the street with loading equipment (i.e., not behind a fence or other
physical obstacle) will be removed.
C. Removal of vegetative debris existing in the County will be performed as identified by the ESF 16
Debris Management.
D. Once the debris removal vehicle has been issued a load ticket from the County's authorized
representative, the debris removal vehicle will proceed immediately to a County approved TDMS or a
County approved Final Disposal Site. The debris removal vehicle will not collect additional debris
once a load ticket has been issued.
E. All debris will be removed from each location before proceeding to the next location unless directed
otherwise by the County or its authorized representative.
F. Entry onto private property requires written FEMA approval prior to work commencing. The Service
Provider shall assist the County in ensuring all Right-of-Entry (ROE) and Hold Harmless agreements
are executed and that a documented Public Interest Determination has been made for every parcel, in
accordance with PAPPG requirements."
G. The Service Provider must provide traffic control as conditions require or as directed by the ESF 16
Debris Management.
VI ROW and Construction and Demolition (C&D) Debris Removal
A. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other
associated costs necessary to pick up and transport Construction and Demolition (C&D) debris existing
on the County ROW to a County approved DMS or County approved Final Disposal Site in
accordance with all federal, state and local rules and regulations.
B. For the purposes of this contract, C&D debris that is piled in immediate close proximity to the street
and is accessible from the street with loading equipment (i.e., not behind a fence or other physical
obstacle) will be removed.
C. Removal of C&D debris existing in the County ROW will be performed as identified by the EFS 16
Debris Management.

D. Once the debris removal vehicle has been issued a load ticket from the County's authorized
representative, the debris removal vehicle will proceed immediately to a County approved DMS or a
County approved Final Disposal Site. The debris removal vehicle will not collect additional debris
once a load ticket has been issued.
E. All debris will be removed from each location before proceeding to the next location unless directed
otherwise by the County or its authorized representative.
F. Entry onto private property for the removal of C&D hazards will only be permitted when directed by
the County or its authorized representative. The County will provide specific ROE legal and
operational procedures.
G. The Service Provider must provide traffic control as conditions require or directed by the County
Debris Manager.
VII. Temporary Debris Management Sites (TDMS) Management, Operations and Reduction Through Grinding
A, Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other
associated costs necessary to manage and operate TDMS(s) for the acceptance, management,
segregation, staging and reduction through grinding of disaster related debris. Grinding must be
approved by the EFS 16 Debris Management prior to commencement of reduction activities. The
TDMS(s) layout and ingress and egress plan must be approved by the EFS 16 Debris Management.
B. The management of TDMS(s) includes assistance in obtaining necessary local, state and federal
permits or approval and operating in accordance with all rules and regulations of local, state and
federal regulatory agencies which may include, but are not limited, to the U.S. Environmental
Protection Agency (EPA) and Georgia Environmental Protection Division (GAEPD). The Service
Provider shall also be responsible for any and all costs associated with third-party groundwater and soil
testing.
C. The Service Provider is responsible for operating the TDMS(s) in accordance with Occupational
Safety and Health Administration (OSHA), EPA and GAEPD guidelines.
D. Debris at TDMS(s) will be clearly segregated and managed independently by debris type (C&D,
vegetative debris, Household Hazardous Waste (HHW) etc.), program (ROW collection, private
property debris removal, etc.) and applicant(s).
E. All un-reduced storm debris must be staged separately from reduced debris at the TDMS(s).
F. The Service Provider is responsible for all associated costs necessary to provide TDMS(s) dust control
and erosion control such as, but not limited to, an operational water truck, silt fencing and other best
management practices (BMPs).
G. The Service Provider is responsible for all associated costs necessary to provide TDMS(s) fire
protection such as, but not limited to, an operational water truck (sufficient and equipped for fire
protection), fire breaks and a site foreman.
H. The Service Provider is responsible for all associated costs necessary to provide qualified personnel, as
well as lined containers or containment areas, for the segregation of visible Household Hazardous
Waste (HHW)/contaminants that may be mixed with disaster debris. The Service Provider is also
responsible for all associated costs necessary for HHW/contaminant disposal at a permitted Hazardous
Waste Treatment, Storage and Disposal Facility (TSDF), as requested by the County. The cost
associated with qualified personnel and lined containers/containment areas for HHW/contaminant
segregation, as well as HHW/contaminant disposal from Debris Management Sites (DMS) locations, is
a cost reflected in this scope of services item 13. Depending on the volume of HHW per DMS location,
the County may choose to collect and dispose of HHW segregated from disaster debris at DMS
locations.

I. The Service Provider is responsible for providing 24-hour TDMS(s) security.
J. The Service Provider will only permit Service Provider vehicles and others specifically authorized by
the County or its authorized representative on site(s).
K. Upon completion of haul-out activities, the Service Provider will be responsible for remediating the
physical features of the site to its original condition prior to site use. Site remediation will include, but
is not limited to, returning the original site grade, sod, and other physical features. Site remediation
does not include restoring fencing, concession stands, lighting, and other permanent structures that
may have been demolished at the County's direction for DMS operations. All debris, mulch, etc. is to
be removed adequately; fill dirt and/or other base material (if required) must meet standards for
intended use; new sod or seeding must meet standards for intended use. Site remediation will also
include returning all utilized sites to their original condition as verified through soil and groundwater
samples. Site remediation will abide by all state and federal environmental regulatory requirements
and is subject to final approval by the County and GAEPD.
L. TDMS(s) Management, Operations and Reduction Through Air Curtain Incinerators
M. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other
associated costs necessary to manage and operate TDMS(s) for the acceptance, management,
segregation, staging and reduction through an Air Curtain Incinerator (ACI) of disaster related debris.
ACI reduction must be approved by the ESF 16 Debris Management, Division of Forestry, GAEPD
and any other applicable regulatory agencies as required prior to commencement of reduction
activities. TDMS(s) layout and ingress and egress plan must be approved by the ESF 16 Debris
Management.
a. The management of TDMS(s) includes assistance in obtaining necessary local, state
and federal permits or approval and operating in accordance with all rules and
regulations of local, state and federal regulatory agencies which may include, but are
not limited, to EPA and GAEPD. The Service Provider shall also be responsible for
any and all costs associated with third-party groundwater and soil testing.
b. The Service Provider is responsible for operating the TDMS(s) in accordance with
OSHA, EPA and GAEPD guidelines.
c. Debris at TDMS(s) will be clearly segregated and managed independently by debris
type (C&D, vegetative debris, Household Hazardous Waste (HHW) etc.), program
(ROW collection, private property debris removal, etc.) and applicant(s).
d. All un-reduced storm debris must be staged separately from reduced debris at the
TDMS(s).
e. The Service Provider is responsible for all associated costs necessary to provide
TDMS(s) utilities such as, but not limited to, water, lighting and portable toilets.
f. The Service Provider is responsible for all associated costs necessary to provide
TDMS(s) traffic control such as, but not limited to, traffic cones and staff with
traffic flags.
g. The Service Provider is responsible for all associated costs necessary to provide
TDMS(s) dust control and erosion control such as, but not limited to, an operational
water truck, silt fencing and other BMPs.
h. The Service Provider is responsible for all associated costs necessary to provide
TDMS(s) fire protection such as, but not limited to, an operational water truck
(sufficient and equipped for fire protection), fire breaks and a site foreman.