Debris Removal at Surfer's Point and Ventura Pier Beach
| Agency: | City of Ventura |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Apr 9, 2024 |
| Due Date: | Apr 25, 2024 |
| Solicitation No: | P-130000767 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
P-130000767
|
| Bid Title: |
Debris Removal at Surfer's Point and Ventura Pier Beach
|
| Category: | Public Works Maintenance Projects |
| Status: | Open |
|
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Attachment Preview
Request for Proposal No. P-130000767
Tuesday April 9, 2024
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Debris Removal at Surfer’s Point and Ventura Pier Beaches in accordance with
this Request for Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope and one (1) PDF
electronic copy sent via email to the Purchasing Representative must be submitted prior to:
Thursday April 25, 2024, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
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Request for Proposal No. P-130000767: Debris
Removal at Surfer’s Point and Ventura Pier Beaches
TABLE OF CONTENTS
1. Instructions to Bidders
1.1.
RFP Timeline
1.2.
Proposal Submission
1.3.
Question and Answer Period
1.4.
Proposal Format
1.5.
Insurance Requirements
1.6.
Agreement Prices
1.7.
Firm Fixed Price Per Ton
1.8.
Award of Contract
1.9.
Terms and Conditions
1.10. Subcontracting
1.11. Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1.
Introduction
2.2.
Background
2.3.
General Requirements
2.4.
Scope of Services
2.5.
Location Map
2.6.
Cost Proposal
3. Proposals
3.1.
3.2.
3.3.
3.4.
3.5.
Evaluation of Proposals
Proposal Format and Requirements
Required upon Successful Award of Bid
Special Requirements
Proposal Authorization Sheet
ATTACHMENTS
• Attachment A – General Provisions for Standard Form Contracts
• Attachment B – Small Local Business Purchasing Preference
• Attachment C – Terms and Conditions for Supplies & Non-Professional Services
• Attachment D – Insurance Requirements
• Attachment E – Federal Provisions
• Attachment E-1 – Certification regarding a Drug-Free Workplace Requirements
• Attachment E-2 – Debarment and Suspension Certification
• Attachment E-3 – APPENDIX A, 44 C.F.R. PART 18- Certification regarding Lobbying
• Attachment F – Certification of Prevailing Wage Compliance
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1. INSTRUCTIONS TO BIDDERS
Request for Proposal No. P-130000767: Debris
Removal at Surfer’s Point and Ventura Pier Beaches
1.1 RFP Timeline
Release of Request for Proposal
Questions to be submitted via Email
Addendum to be Issued, if required
Proposal Submission Deadline
Tuesday April 9, 2024
Tuesday April 16, 2024, at 2:00PM
Thursday April 18, 2024
Thursday April 25, 2024, at 4:00PM
1.2 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder’s responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope and one (1) PDF
electronic copy sent via email to the Purchasing Representative, Nicole Supan at
nsupan@cityofventura.ca.gov. If discrepancies are found between the hard copy and the PDF,
the hard copy will provide the basis for resolving such discrepancies. If no document can be
identified as the original, proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.3 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Tuesday April 16,
2024, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All questions
will be answered in the form of an addendum.
1.4 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.
1.5 Insurance Requirements:
Successful firm shall provide insurance as noted in Attachment “D.”
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Request for Proposal No. P-130000767: Debris
Removal at Surfer’s Point and Ventura Pier Beaches
1.6 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
1.7 Firm Fixed Price Per Ton
The Firm Fixed Price Per Ton is not subject to adjustments.
1.8 Award of Contract
The City reserves the right to award one or more contracts based on the proposals submitted.
1.9 Terms and Conditions
Successful firm shall agree to the City’s Terms and Conditions for Supplies and Non-
Professional Services, Attachment B.
1.10 Subcontracting:
No Subcontracting any portion of Contractor’s duties under this agreement without prior
written consent of the City.
1.11 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.
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Request for Proposal No. P-130000767: Debris
Removal at Surfer’s Point and Ventura Pier Beaches
2. SCOPE OF SERVICES
2.1 Introduction
The City of Ventura is seeking bids from qualified contractors for the removal of storm
related wood debris from City owned beach between the Ventura Pier and the restroom
facility at Surfer’s Point.
2.2 Background
The primary purpose of this scope of work is to maintain the public health, safety, and
economic recovery of the City of Ventura (“City”) during the response to an exigent situation,
as well as to restore the public areas to a normal condition. The Contractor understands and
agrees that the removal of storm related wood debris in the most expeditious manner
possible is of the utmost importance and it will make every effort to complete all
requirements of the Contract in the shortest time possible.
The work to be performed under the Contract shall consist of collection, removal, recycling,
and/or disposal of the wood debris caused by the disaster. The Contractor shall not be paid
to remove, process, or dispose of debris that is unrelated to disaster damage, without
written direction from the City.
2.3 General Requirements
The Contractor shall dispose of all debris, reduced debris, and other products of the debris
management process in accordance with all applicable federal, state and local laws,
standards and regulations. All debris shall be disposed of at facilities approved by the City
and permitted by the Regional Water Quality Control Board, Local Enforcement Agency,
and California Department of Resources Recycling and Recovery as applicable. Contractor
must have the experience, equipment, manpower, permits and licenses to perform all storm
related debris removal services. The Contractor and the Monitor representative assigned to
the disposal process shall maintain disposal records and documentation. Contractor is
responsible for making their own arrangements with organics processing and/or landfill
locations including, but not limited to, extended hours of operation and billing.
Contractor acknowledges and understands that any disposal, removal, transportation or
pick-up of any materials not covered in this scope of work shall be at the sole risk of the
Contractor. Contractor understands that it will be solely responsible for any liability, fees,
fines, claims, etc., which may arise from its handling of materials not covered by this scope
of work.
Types of Debris:
Types of debris include, but is not limited to, large vegetative debris such as Arundo, tree
stumps, tree branches, and other large woody material.
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