Debris Removal at Buenaventura Golf Course
| Agency: | City of Ventura |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | May 25, 2023 |
| Due Date: | Jun 9, 2023 |
| Solicitation No: | B-130000735 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
B-130000735
|
| Bid Title: |
Debris Removal at Buenaventura Golf Course
|
| Category: | Public Works Maintenance Projects |
| Status: | Open |
|
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Attachment Preview
City of San Buenaventura
Invitation to Bid (ITB) No. B-130000735
Thursday May 25, 2023
Notice is hereby given that sealed bids will be received at the Purchasing and Contracts Division for the
Debris Removal at Buenaventura Golf Course in accordance with this Invitation to Bid.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope and one (1) PDF electronic copy
sent via email to the Purchasing Representative must be submitted prior to:
Friday June 9, 2023 at 4:00 PM
Sealed bids shall be delivered by courier, express mail, or in person to:
Purchasing and Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids
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INSTRUCTION TO BIDDERS
ITB No. B-130000735 Debris Removal at Buenaventura Golf Course
AWARD CRITERIA:
Lowest Responsive and Responsible Bidder: The bidder who fully complies with all the bid
requirements and whose past performance, reputation, and financial capability is deemed acceptable, and
who has offered the most advantageous pricing or cost benefit, based on the criteria stipulated in this bid
package.
MANDATORY CONTRACTOR PRE-BID MEETING:
A MANDATORY pre-proposal meeting will be held at Buenaventura Golf Course at 5882 Olivas Park Dr.,
Ventura, CA 93003 on Thursday June 1, 2023, at 10:00AM PST. Attendance of this Pre-Proposal Walk-
through is mandatory in order to submit a Bid. Proposer’s must participate in the walk-through inspection
and familiarize themselves with any conditions that may affect performance and proposal prices. Bids
submitted on which the walk-through meeting has not been attended will be considered non-responsive and
rejected. Please RSVP by emailing Nicole Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov
no later than Wednesday May 31, 2023, at 4:00PM.
QUESTION AND ANSWER PERIOD:
All questions regarding this Invitation to Bid (ITB) shall be submitted via email to Nicole Supan,
Purchasing Supervisor, in the Purchasing and Contracts Division at nsupan@cityofventura.ca.gov PRIOR
to Friday June 2, 2023, at 4:00 PM. Any questions submitted after the deadline shall be rejected. Any
response will be in the form of an addendum.
REQUIRED DOCUMENTATION:
The following pages must be completed in their entirety and returned with your bid for consideration:
•
Labor and Equipment Rate Sheet
•
References
•
Bidder’s Statement of Subcontractors
•
Bidder’s Statement of Past Contract Disqualifications
•
Exceptions and Deviations to the Invitation to Bid
•
Bid Authorization Sheet
•
Exhibit A: Signed Terms and Conditions for Supplies and Non-Professional Services
•
Exhibit B: Small Local Business Certification (if applicable)
•
Exhibit D-1: Certification Regarding Drug-Free Workplace Requirements
•
Exhibit D-2: Certification of Non-Debarment
•
Exhibit D-3: Certification Regarding Lobbying
•
Addendum: Bidder shall certify they have reviewed any and all addendum by including a signed
copy of the addenda with the bid
REQUIRED UPON SUCCESSFUL AWARD OF BID:
The following will be required upon award from the successful bidder:
•
Insurance meeting requirements in Exhibit “C”
•
City of Ventura Business License
•
Form W9
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BID SUBMISSION:
To be considered, all bids must be submitted in the manner set forth in this document. It is the
Responder’s responsibility to ensure that its/their bid arrives on or before the specified time of Friday
June 9, 2023, at 4:00 PM at the Purchasing and Contracts Office at 501 Poli Street, Room 102, Ventura
93001. Bidders shall provide one (1) hard copy in a SEALED envelope and one (1) PDF electronic copy
sent via email to the Purchasing Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov. If
discrepancies are found between the hard copy and the PDF, the hard copy will provide the basis for
resolving such discrepancies. If no document can be identified as the original, Proposer’s proposal may be
rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be considered in
the absence of a hard copy sealed proposal.
Hard Copy bids received after the scheduled submittal deadline will not be accepted. Bids postmarked
prior to submittal deadline, but received after the deadline, will not be accepted.
SUBCONTRACTING:
No Subcontracting any portion of Contractor’s duties under this agreement without prior written consent of
the City.
COMMUNICATION WITH CITY STAFF:
Any communication with City staff, except for the Purchasing and Contracts Division, regarding this ITB is
prohibited. Disregard of this provision could result in rejection of the proposal.
The City shall be the sole judge of the successful bidder hereunder. The City reserves the right to
reject any or all bids.
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CITY OF SAN BUENAVENTURA
GENERAL PROVISIONS FOR STANDARD FORM CONTRACTS
Please Read Carefully
These provisions are part of your Bid/Proposal/Quotation and any resultant Agreement
Definitions:
A. “Bidder’ is any individual, partnership, or corporation that submits a bid, proposal, or quotation.
B. “Bid,” “Proposal,” or “Quotation” shall hereafter be referred to as “Bid.”
C. “Assistant Finance Director” shall mean the Assistant Finance Director or designee.
The Bidder agrees that:
A. Bidder has carefully examined the specifications, and all provisions relating to the item(s) to be furnished or the work to be
done;
B. Bidder understands the meaning, intent, and requirements of the items to be furnished or work to be done; and
C. Bidder will enter into a written contract and furnish the item(s) or complete the work required in the time specified, in strict
conformity with the specifications of the City of San Buenaventura (“City”) for the prices quoted.
1.
Prices:
All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or written in with ink adjacent
to the error. The person signing the bid must initial corrections in ink.
Bids shall indicate the unit price extended to show the total price for each item bid. Any difference between the unit price extended and
the total price shown for all items bid shall be resolved in favor of the unit prices.
2.
Bidder’s Security: NOT REQUIRED FOR ITB NO. B-130000735
A bid deposit in an amount equal to at least 10% of the bid may be required as a bid security by the City. The bid security may only be
in cash, a cashier’s check, a certified check made payable to the City, or a bid bond. If the bid security is a bond, it shall be executed by
an insurer authorized to issue surety bonds in the State of California. The bid security must be executed by the Bidder and enclosed
with the bid in the sealed bid envelope.
3.
Faithful Performance Bond: NOT REQUIRED FOR ITB NO. B-130000735
If required, the Bidder will furnish the City with a surety bond conditioned upon the faithful performance of the contract. This may take
the form of a bond executed by a surety company authorized to do business in the State of California and approved by the City, an
endorsed Certificate of Deposit, or a money order or a certified check drawn on a solvent bank. The bond shall be in a sum equal to one
hundred percent (100%) of the amount of the contract price. Such bond or deposit shall be forfeited to the City in the event that bidder
receiving the contract shall fail or refuse to fulfill the requirements and all terms and conditions of the contract.
4.
Items Offered:
If the item offered has a trade name, brand, and/or catalog number, such shall be stated in the bid. If the Bidder proposes to furnish an
item of a manufacturer or bidder other than that mentioned on the face hereof, Bidder must specify maker, brand, quality, catalog
number, or other trade designation. Unless such is noted on the bid form, it will be deemed that the item offered is that designated even
though the bid may state “or equal.”
5.
Brand Names:
Whenever reference to a specific brand name is made, it is intended to describe a component that has been determined to best meet
operational, performance, or reliability standards of the City, thereby incorporating these
standards by reference within the specifications. These specifications are not meant to limit the Bidder. They are guidelines to minimum
qualifications. The Bidder shall indicate their compliance or non-compliance for each line of the specification. Any deviations from
the specifications, or where submitted literature does not fully support the meaning of the specifications, must be clearly cited in writing
by the Bidder.
An equivalent (“or equal”) may be offered by the Bidder, subject to evaluation and acceptance by the City. It is the Bidder’s
responsibility to provide, at Bidder’s expense, samples, test data, or other documentation the City may require to fully evaluate and
determine acceptability of an offered substitute. The City reserves the right to reject a substituted component that will not meet or
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exceed City specifications.
6.
Samples:
Samples may be required for bid evaluation and testing purposes. Bidders agree to provide samples within forty-eight (48) hours upon
request and at no additional cost to the City.
7.
Verification of Quotations:
Prices must be verified prior to bid submittal, as withdrawal or correction may not be permitted after the bid has been opened.
8.
Firm Prices:
Prices on bid shall be firm prices not subject to escalation. In the event the specifications provide for escalation, the maximum limit
shall be shown, or the bid shall not be considered. In the event of a decline in market price below a price bid, the City shall receive the
benefit of such decline.
9.
Alternative Bids:
To be responsive, Bidder must submit a bid that meets all specific bid requirements. Once Bidder has proposed a product which is
responsive to the specification, Bidder may include with the bid any additional bids or alternative products that Bidder believes can meet
or exceed the City’s requirements and that may offer additional advantages, benefits, or cost savings. The City reserves the right to
evaluate, and accept or reject, such alternatives as though they were part of the original specifications without advertising for further
bids, when in the best interests of the City. Any awards so made will be based on operational and cost analysis considerations that
would result in the optimum economic advantage to the City.
10. Confidential Information:
Any information deemed confidential or proprietary should be clearly identified by the Bidder as such. It may then be protected and
treated with confidentiality only to the extent permitted by law. Otherwise the information shall be considered a public record.
Information or data submitted with a bid will not be returned.
11. Quality:
Unless otherwise required in the specifications, Bidder shall assume that all goods furnished shall be new and unused.
12. Tropical Hardwoods:
Bidder shall not provide any tropical hardwood items to the City.
13. Modification or Withdrawal of Bids:
Bids may be modified or withdrawn by written notice sent by regular U.S. mail or email and received by the Purchasing and Contracts
Section of the City’s Finance & Technology Department prior to the exact hour and date specified for receipt of bid. A bid may also be
withdrawn in person by a bidder, or bidder’s authorized representative, prior to the exact hour and date set for receipt of bids. Telephone
withdrawals are not permitted.
14. Late Bids:
Bids received after the exact time and date specified for receipt will not be considered.
15. Mistake in Bid:
(a) If the Bidder discovers a mistake in the bid prior to the hour and date specified for receipt of bid, Bidder may correct the mistake
by modifying or withdrawing the bid in accordance with Section 13 above.
(b) If prior to the issuance of a purchase order or a contract, the apparent low and best bidder discovers a mistake in the bid of a serious
and significant nature which is unfavorable to Bidder, Bidder may request consideration be given to modify the bid if it remains the
lowest, responsive, and responsible bid. The right is reserved by the City to reject any and all requests for correction of mistakes in bids
received after the hour and date of the bid closing. The decision of the Assistant Finance Director is final with regard to acceptance or
rejection of requests for correction of bids.
16. Signature:
All bids shall be signed and the title and firm name indicated. A bid by a corporation shall be signed by an authorized officer, employee,
or agent, and indicate his or her title.
17. Litigation Warranty:
The Bidder warrants that Bidder is not currently involved in litigation or arbitration concerning the materials or performance relative to
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