DE Relief Fund Compliance Review & Recommendations

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Oct 15, 2020
Due Date: Oct 30, 2020
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Bid Solicitation Details
Bid Status Details
for
DE Relief Fund Compliance Review & Recommendations,
STA20001-DERELILEFGR
Solicitation Ad Date 10/15/2020
Deadline for Bid Responses 10/30/2020 at 1:00 p.m. Local Time
Supporting Documents RFP - Professional Services
Contact Information patricia.cannon@delaware.gov

Attachment Preview

REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
DE Relief Fund Compliance Review & Recommendations
ISSUED BY DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
CONTRACT NUMBER STA20001-DERELIEFGR
- Deadline to Respond -
October 30, 2020
1:00 PM (Local Time)
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
Appendix C - PRICING FORMAT
I. Overview
The State of Delaware Department of Department of State, Division of Small Business,
seeks professional services to provide DE Relief Fund Compliance Review &
Recommendations. It is the goal of this Request for Proposal to identify a vendor(s) and
execute a contract to review paid receipts and tax returns of small businesses that received
DE Relief Fund Grants funded with CARES ACT funds in response to COVID-19 pandemic
and to provide recommendations back to the Division of Small Business as it relates to each
grantee’s compliance with the terms of the agreement. This request for proposals (“RFP”) is
issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: _10/15/2020
Deadline for Questions
Date: __10/22/2020
Response to Questions Posted by:
Date: __10/26/2020
Deadline for Receipt of Proposals
Time)
Date: __10/30/2020_____at 1:00 PM (Local
Estimated Notification of Award
Date: _11/30/2020_____
1
6982(b) Version: November 15, 2019
STATE OF DELAWARE
DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal letter
must also clearly state and justify any exceptions to the requirements of the RFP which the
applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meting has not been established for this Request for Proposal.
II. Scope of Services
Department of State, Division of Small Business received CARES ACT funding from the
State of Delaware’s allocation to provide access to capital to Delaware’s small businesses
that suffered economic injury as a result of COVID-19 pandemic. The Division of Small
Business used those funds to create the DE Relief Fund program specifically targeting
businesses experiencing a revenue decline due to COVID-19. DE Relief Fund was designed
to provide funding for allowable use, as defined by the Division of Small Business. The grant
agreements provided recapture provisions through conversion of a portion, or all, of the grant
into a loan for any portion that failed to meet the stated requirements.
Department of State, Division of Small Business maintains a portfolio of approximately 100
grants and/or loans each fiscal year. The tremendous volume of DE Relief Fund Grants will
require efficient and accurate financial and regulatory review and compliance checks by
professionals with the expertise to perform detailed review of annual tax returns as well as
to make determinations regarding whether the funds were spent on expenses that were
proposed in each small business application and within the limitations described within the
DE Relief Grant Program. The specific need for professional services requested within this
Request for Proposal is to provide that expertise related to approximately 5,000 small
business grant agreements and to provide professional recommendations to the Department
of State, Division of Small Business regarding compliance of each grant recipient. Detailed
Scope of Work may be found on Appendix B.
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
2
STATE OF DELAWARE
DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item 8, subsection g (insurance).
B. General Evaluation Requirements
1. Experience and Reputation
2. Expertise in Government Contracting, Financial & Regulatory Compliance
3. Capacity to meet requirements (size, financial condition, etc.)
4. Demonstrated ability with Professional References
5. Familiarity with public work and its requirements
6. Distribution of work to individuals and firms or economic considerations
7. Other criteria necessary for a quality cost-effective project
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. §6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at www.bids.delaware.gov. Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made in
writing to the State of Delaware. Address all communications to the person listed
below; communications made to other State of Delaware personnel or attempting to
ask questions by phone or in person will not be allowed or recognized as valid and
may disqualify the vendor. Vendors should rely only on written statements issued by
the RFP designated contact.
DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
Patricia A. Cannon, MSM, AZS
3
STATE OF DELAWARE
DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
99 Kings Highway, Dover, DE 19901
EMAIL: patricia.cannon@delaware.gov
To ensure that written requests are received and answered in a timely manner,
electronic mail (e-mail) correspondence is acceptable, but other forms of delivery,
such as postal and courier services can also be used.
5. Consultants and Legal Counsel
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors’ responses. Bidders shall not contact the
State’s consultant or legal counsel on any matter related to the RFP.
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or suspended
is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware
for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, or
other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under State
or Federal antitrust statutes:
d. Has violated contract provisions such as;
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. Acknowledgement of Understanding of Terms
4
STATE OF DELAWARE
DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully
read all sections of this RFP, including all forms, schedules and exhibits hereto, and
has fully informed itself as to all existing conditions and limitations.
2. Proposals
To be considered, all proposals must be submitted in writing and respond to the items
outlined in this RFP. The State reserves the right to reject any non-responsive or non-
conforming proposals. Each proposal must be submitted with three (3) paper copies
and one (1) electronic copy on CD or DVD media disk, or USB memory drive. Please
provide a separate electronic pricing file from the rest of the RFP proposal responses.
All properly sealed and marked proposals are to be sent to the State of Delaware and
received no later than 1:00 PM (Local Time) on October 30, 2020. The Proposals
may be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail, or by hand
to:
DEPARTMENT OF STATE – DIVISION OF SMALL BUSINESS
Attention: Patricia A. Cannon, MSM, AZS
99 Kings Highway, Dover, DE 19901
Vendors are directed to clearly print “BID ENCLOSED” and “CONTRACT NO.
STA20001-DERELIEFGR” on the outside of the bid submission package.
Any proposal received after the Deadline for Receipt of Proposals date shall not be
considered and shall be returned unopened. The proposing vendor bears the risk of
delays in delivery and any costs for returned proposals. The contents of any proposal
shall not be disclosed as to be made available to competing entities during the
negotiation process.
Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly
familiar with all specifications and requirements of this RFP. The failure or omission
to examine any form, instrument or document shall in no way relieve vendors from any
obligation in respect to this RFP.
3. Proposal Modifications
Any changes, amendments or modifications to a proposal must be made in writing,
submitted in the same manner as the original response and conspicuously labeled as
a change, amendment or modification to a previously submitted proposal. Changes,
amendments or modifications to proposals shall not be accepted or considered after
the hour and date specified as the deadline for submission of proposals.
4. Proposal Costs and Expenses
The State of Delaware will not pay any costs incurred by any Vendor associated with
any aspect of responding to this solicitation, including proposal preparation, printing or
delivery, attendance at vendor’s conference, system demonstrations or negotiation
process.
5. Proposal Expiration Date
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