Daniel Boone - Staff Elevator Renovation

ST. LOUIS COUNTY LIBRARY DISTRICT
REQUEST FOR PROPOSALS
DANIEL BOONE - STAFF ELEVATOR RENOVATION
DATE ISSUED: April 29, 2026
The Board of Trustees of the St. Louis County Library District ("Library
District") is accepting proposals ("Proposal" or "Proposals") pursuant to this Request
for Proposals from qualified Proposers for providing elevator renovation services for
the staff elevator at Daniel Boone Branch. (the "Project").
See the attached design directive, existing drawings, and specifications
marked Attachment "1", Attachment "2", and Attachment "3". Proposers are
responsible for examination of all drawings, specifications, schedules and
instructions for the Project.
All Proposals are due no later than 1:00 P.M. C.D.T., on May 26, 2026.
All proposers are invited to attend a pre-proposal meeting at the Daniel
Boone Branch, 300 Clarkson Rd., Ellisville, MO 63011, on Tuesday, May 5, 2026
at 7:30 am to examine existing conditions and take field measurements.
Proposers shall complete the Proposal as required in this Request for
Proposals and deliver the completed Proposal by email only to Kelli Reeves,
kreeves@slcl.org. The email subject line should be "Request for Proposals - Daniel
Boone staff elevator renovation."
To protect the integrity of the Proposal selection process, any questions
concerning this Request for Proposals, the Proposal process or Proposal
specifications shall be emailed only to Kelli Reeves at kreeves@slcl.org. in
accordance with this Request for Proposals.
It is anticipated that the Proposals will be considered by the Library District's
Board of Trustees at the June 15, 2026 meeting after consideration by the Selection
Committee and recommendation to the Director.
The Library District reserves the right to reject any and all Proposals and to
waive formalities in the best interests of the Library District.
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BACKGROUND
The Library District is a political subdivision of the State of Missouri. The
Board of Trustees ("Board of Trustees") of the Library District is a body corporate
with all the powers and rights of like or similar corporations serving more than
863,000 Library District residents. All management and control of the Library
District is vested in a Board of Trustees consisting of five Trustees appointed by the
County Executive of St. Louis County, Missouri. The Trustees serve staggered four-
year terms.
The Board of Trustees appoints a qualified librarian who holds that office at
the Board of Trustees' pleasure as the chief executive and administrative officer
("Director") of the Library District.
The Board of Trustees has the power to purchase grounds, erect appropriate
buildings and improve existing buildings for the use of the Library District and its
branches out of funds available or through the issuance of bonds or otherwise.
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GENERAL REQUIREMENTS
The Project is subject to all applicable laws of the State of Missouri governing
the Library District including but not limited to the following:
Missouri law prohibits all employers from employing aliens unlawfully
present in the United States to perform work within the State of Missouri, including
the Project and Proposers must comply with the provisions relating thereto in Section
285.530 RSMo, as amended.
All Proposers on Library District contracts for services in excess of $5,000
must provide the Library District with documentation and a sworn affidavit, with
respect to employees working in connection with the contracted services, affirming
enrollment in a Federal Work Authorization Program ("FWAP"). The affidavit shall
also provide that the Proposer does not knowingly employ any person in connection
with the contracted services who is an unauthorized alien. Such affidavits must be
provided with the Proposal.
In the event that the contract for the services described in this Request for
Proposals is for $100,000 or more, and the successful Proposer employs ten (10) or
more employees, the contract shall include a written certification that the Proposer is
not currently engaged in and shall not, for the duration of the contract, engage in a
boycott of goods or services from the State of Israel; companies doing business in or
with Israel or authorized by, licensed by, or organized under the laws of the State of
Israel; or persons or entities doing business in the State of Israel.
State law also requires all employees working on the site of public works
projects to have received safety training, including the Project, pursuant to Section
292.675 RSMo, as amended.
Every transient employer must comply with Sections 285.230 through 285.234
RSMo, as amended, when applicable.
Pursuant to Sections 34.070 and 34.073 RSMo, the Library District prefers to
purchase those materials, products and supplies which are produced, manufactured,
compounded, made or grown, within the State of Missouri when they are found in
marketable quantities and are a quality suited to the purpose intended, and can be
secured without additional cost over out-of-state products. Quality and fitness of
articles will be considered in making purchases or letting contracts. Similarly, in
letting contracts for the performance of any job or services, the Library District
prefers Missouri firms, corporations or individuals, or firms, corporations or
individuals which maintain Missouri offices, when the quality of performance
promised is equal and the price quoted is the same or less.
The Project is subject to the requirements of the Missouri prevailing wage law,
Sections 290.210 through 290.340 RSMo. The applicable Annual Wage Order No. 32
is attached to this Request for Proposals as Attachment "4". The successful Proposer
shall pay not less than the prevailing hourly rate of wages, as set out in Attachment 4,
and shall comply with all other prevailing wage law requirements.
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The successful Proposer shall provide performance and labor and material
payment bonds in the total amount of the Project cost. The bonds shall be acceptable
to the Library District. The surety shall be authorized to do business and provide
bonds in the State of Missouri and shall be acceptable to the Library District.
In addition to the general requirements listed above, the successful Proposer
shall comply with all laws, ordinances, regulations, applicable zoning and building
requirements, and orders of federal, state, county, and local governing authorities
pertaining and applicable to each Library District Location, the successful Proposer
and/or the Library District.
Applicable insurance coverage must be provided by the successful Proposer
before any work can be started on the Project.
These general requirements, this Request for Proposals, the Proposal and the
specifications, drawings, schedules and instructions of the Project shall be
incorporated in the contract and/or purchase order signed by the parties should the
Proposer be awarded a contract under this Request for Proposals.
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SCOPE OF WORK
The Project includes the renovation of the Daniel Boone Branch staff elevator.
The following Scope of Work provides an overview of the terms and conditions being
sought by the Library District for the Project:
1. Provide all materials, labor, tools, and equipment to renovate the Daniel
Boone Branch staff elevator in accordance with the attached documents:
a. Statement of work - Design Build Requirements included herein as
Attachment 1.
b. Section 142400-Hydraulic Passenger Elevator included herein as
Attachment 2.
c. Existing Drawings included for reference only as - Attachment 3.
2. Haul off and dispose off-site all removed material.
3. Selected responder will be responsible for all permits and coordination of
inspections for the project.
4. Work shall be performed with standard care and in a professional,
workmanlike manner.
5. Library will remain open during construction. Responder is responsible for
temporary barricades, etc. to secure area from staff and patrons and to keep
dust and debris from other library areas.
6. Assume Monday-Friday work hours. Work can begin as early as 6:30 AM
daily.
7. Maintain a clean and safe workplace at all times.
8. All work should be coordinated with the Library's Manager of Building
Systems and/or the Facility Specialist.
9. Contractor shall submit shop drawings for approval prior to fabrication.
10. Contractor is responsible for all field measurements and the quality of the final
fit.
11. A post-selection coordination meeting will be held to discuss schedule and
sequencing.
12. Any subcontracting must be clearly noted in the response to the RFP. All
insurance, safety training, and certifications required of the proposer are also
required of any subcontractor.
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13. The Library is a tax-exempt organization. A tax certificate will be provided to
the selected Proposer.
14. For reference, a sample contract is included as Exhibit A. This is the form the
successful proposer will be asked to execute.
Required Proposal Information:
- Bid Return Sheet
- References
- Description of firm's quality management program
- Description of firm's safety program
- All-inclusive price for the project
- Proposed Schedule of Values
- Labor premium for any approved off-hours work
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PROPOSAL REQUIREMENTS
1. The Proposal must be delivered and received not later than 1:00 P.M.
C.S.T. on May 26, 2026. No Proposal will be accepted after this time and any
Proposal arriving after this time will be returned unopened.
The Proposal must be emailed to:
Kelli Reeves, kreeves@slcl.org
The email subject line shall read as follows:
"Request for Proposals - Daniel Boone staff elevator renovation"
2. Each Proposer shall submit their Proposal as an electronic PDF. Blank
pages and/or electronic PDF tabs may be used to delineate discrete sections. Each
Proposer shall submit one (1) complete copy of the Proposal and one (1)
"public/press" copy of the Proposal in which the individual or firm should redact any
information which it deems confidential or proprietary.
Notwithstanding the foregoing, the Library District must comply with the Missouri
Sunshine Law; therefore, all Proposals and other documentation submitted to the
Library District in response to this Request for Proposals (including fees) may be
subject to disclosure pursuant to Missouri law and/or Library District policy.
3. Any Proposer desiring an explanation or interpretation of this Request
for Proposals must request it in writing no later than 1:00 P.M. C.D.T. on May 12,
2026, and such request shall be emailed only to Kelli Reeves, kreeves@slcl.org with
copies to jmanwarring@slcl.org and aschulze@slcl.org . Oral explanations or
instructions given before the award of the contract will not be binding. Any
information given to a Proposer concerning a solicitation will be furnished promptly
to all other Proposers as an amendment of this Request for Proposals, if that
information is necessary in submitting Proposals or if the lack of it would be
prejudicial to any other prospective Proposers.
4. If this Request for Proposals is amended, then all terms and conditions,
which are not modified, remain unchanged. Proposers shall acknowledge receipt of
any amendments to this Request for Proposals by: (i) signing and returning the
amendment; and (ii) identifying the amendment number and date in the space
provided for this purpose. The Library District must receive the acknowledgement by
the time specified for receipt of the Proposal.
5. If this Request for Proposal is amended, the Amendment will be posted
on the Library's website at https://www.slcl.org/bid-opportunities. Please be sure to
check for Amendments prior to submitting a proposal.
6. No Proposal shall be withdrawn for a period of 90 days subsequent to
the opening of the Proposal without prior written consent of the Library District.
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7. Each Proposal must include a COVER LETTER which must indicate
that the signer is authorized to bind the Proposer contractually and must identify the
title or position of the signer. The COVER LETTER shall also contain the following:
(i) The name of the Proposer, address, telephone number and email
address;
(ii) A statement that (a) the Proposer is willing and able to provide the
goods and services required for a successful engagement; (b) the Proposer has
read and understands the Request for Proposals; (c) the Proposer has visited
and examined each relevant Library District Location; and (d) the Proposal is
made in accordance with the Request for Proposals and is based upon the
materials, products, systems and equipment required by the Request for
Proposals.
(iii) The name of the individual within the Proposer, who will be the
primary contact concerning this engagement;
(iv) Copies of all license(s) from applicable governing authority to do
business at each relevant Library District Location and certificate of good
standing for the State of Missouri, as applicable;
(v) Documentation and sworn affidavit with respect to employees working
in connection with the Proposal, affirming enrollment in a Federal Work
Authorization Program.
(vi) The Proposer's qualifications to provide and implement the Project,
and its experience in the provision and installation of similar projects,
including such projects for public or governmental entities, within the last five
years.
10. An unsigned submission shall be rejected.
11. The Library District is not liable for any cost incurred by the Proposer
prior to issuance of a legally executed contract by the Library District and/or purchase
order authorized by the Library District.
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SELECTION PROCEDURES
1. Proposals shall be referred to and reviewed by a Selection Committee
composed of members selected by the Director and CEO.
2. If necessary or desirable, selected firms may be asked to an interview.
If deemed necessary, interviews would take place during the first week of June.
3. Proposals that fail to adhere to the requirements of this Request for
Proposals may result in the Proposal being disqualified as non-responsive.
4. The Proposal will be used to measure the lowest and best proposal. In
determining the best Proposal, among other factors, the Library District may consider
all factors in this Request for Proposals including, but not limited to, the proposed
costs, the location of the proposer, and prior performance.
5. The Selection Committee will make a recommendation to the Director
who will make a recommendation to the Board of Trustees.
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AWARD
1. The right is reserved by the Board of Trustees to cancel this Request
for Proposals, to reject any and all Proposals, and to waive formalities in the best
interests of the Library District.
2. The Board of Trustees reserves the right to split awards and/or make
multiple awards.
3. Subject to the rights reserved by the Library District, an award will be
made by the Board of Trustees to the Proposer determined to be the lowest and best
Proposal.
4. All Proposers will be notified of the Library District's selection as
soon as possible.
5. The successful Proposer will be issued a Notice of Award. Within five
(5) business days, the successful Proposer shall provide the following minimum
documentation:
(a) Proof of the appropriate insurance coverage:
(i) Worker's Compensation & Employers Liability - Statutory
Amount (Mandatory);
(ii) Comprehensive Automobile Liability for vehicles used -
$1,000,000;
(iii) Comprehensive General Liability - $2,000,000.
(b) Federal Tax Payer Identification Number.
(c) Evidence that the Proposer is authorized to do business in Missouri and
at each relevant Library District Location.
(d) Copy of the performance and labor and material payment bonds in the
total amount of the Project costs.
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