DAHLONEGA FUEL FARM

PROJECT MANUAL
FOR THE
Fuel Farm Replacement
AT THE
Lumpkin County - Wimpys Airport
FOR
Lumpkin County Board of Commissioners
DAHLONEGA, GEORGIA
GDOT Project No.: AP025-9000-13 (187) Lumpkin
GMC PROJECT NO.: TAUG260002
April, 2026
801 Broad Street, Suite 900 | Augusta, GA 30901
Tel: 706.303.3272 | GMCNETWORK.COM
SET NO.: _________

OWNERSHIP OF DOCUMENTS AND DISCLAIMER
The Project Manual, Technical Specifications, Drawings, and all other documents relating to this project have
been prepared for this individual and particular project, and for the exclusive use of the original Owner,
developer or other party so indicated.
Actual project conditions and as-built conditions may vary significantly. Changes made during bidding,
negotiations, construction, due to additions or deletions of portions of this project, and/or for other reasons,
may not be indicated in these documents.
Reproducible copies of drawings and copies of other pertinent data shall be made available to the Sponsor
upon request. Electronic copies containing all drawings shall be furnished to the Sponsor. Any reuse of
document/data on other projects by the Sponsor without written approval of Goodwyn Mills Cawood, LLC
shall be at the Sponsor's sole risk and without liability or legal exposure to Goodwyn Mills Cawood, LLC
Goodwyn Mills Cawood, LLC
801 Broad Street, Ste. 900 Pensacola, Florida
Augusta, GA 30901 Sarasota, Florida
and Tampa, Florida
Andalusia, Alabama Albany, Georgia
Auburn, Alabama Atlanta, Georgia
Birmingham, Alabama Augusta, Georgia
Daphne, Alabama Brunswick, Georgia
Eufaula, Alabama Savannah, Georgia
Huntsville, Alabama Columbia, South Carolina
Mobile, Alabama Greenville, South Carolina
Montgomery, Alabama Nashville, Tennessee
Vernon, Alabama
ARCHITECTUREENGINEERINGENVIRONMENTALGEOTECHNICALINTERIOR DESIGN
LANDSCAPE ARCHITECTUREPLANNINGSURVEYINGTRANSPORTATION

Lumpkin County Board of Commissioners
Fuel Farm Replacement
TABLE OF CONTENTS
SECTION I - ADVERTISEMENT
REQUESTS FOR BID (NOTICE TO BIDDERS) ......................................................................................................................... 1
SECTION II - BIDDING DOCUMENTS
INSTRUCTION TO BIDDERS ..................................................................................................................................................... 7
CONTRACTOR AFFIDAVIT AND AGREEMENT ..................................................................................................................... 1
PROPOSAL FORM ...................................................................................................................................................................... 5
PROPOSAL BOND ..................................................................................................................................................................... 2
BIDDERS QUALIFICATION STATEMENT ............................................................................................................................... 3
NON-COLLUSION AFFIDAVIT ................................................................................................................................................. 1
VENDOR DECLARATION .......................................................................................................................................................... 1
SECTION III - CONTRACT DOCUMENTS
CONTRACT AGREEMENT ........................................................................................................................................................ 4
CONTRACT PAYMENT BOND ................................................................................................................................................ 3
CONTRACT PERFORMANCE BOND....................................................................................................................................... 3
SECTION IV - CONDITIONS OF CONTRACT
FAA GENERAL PROVISIONS - (AC 150/5370-10: PART 1)
Section 10 - Definitions of Terms ............................................................................................................................ 8
Section 20 - Proposal Requirements and Conditions ................................................................................... 4
Section 30 - Award and Execution of Contract ............................................................................................... 2
Section 40 - Scope of Work ....................................................................................................................................... 4
Section 50 - Control of Work ..................................................................................................................................... 6
Section 60 - Control of Materials ............................................................................................................................ 4
Section 70 - Legal Regulations and Responsibility to the Public.............................................................. 8
Section 80 - Execution and Progress ..................................................................................................................... 6
Section 90 - Measurement and Payment ............................................................................................................ 8
SUPPLEMENTARY PROVISIONS ............................................................................................................................................... 1
SECTION VI - TECHNICAL SPECIFICATIONS
CONSTRUCTION SPECIFICATIONS
ITEM C-105 MOBILIZATION ................................................................................................................................................... 2
ITEM GDOT-163 MISCELLANEOUS EROSION CONTROL ITEMS ................................................................................. 12
ITEM GDOT-165 MAINTENANCE OF TEMPORARY EROSION
AND SEDIMENTATION CONTROL DEVICES ...................................................................................... 6
ITEM GDOT-171 SILT FENCE ................................................................................................................................................. 4
ITEM GDOT- 205 ROADWAY EXCAVATION ................................................................................................................... 6
ITEM GDOT-500 CONCRETE STRUCTURES .................................................................................................................. 50
ITEM GDOT-700 GRASSING ............................................................................................................................................. 18
ITEM GDOT-812 BACKFILL MATERIAL ............................................................................................................................... 8
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
ITEM SS-101- TELECOMMUNICATION UTILITY INSTALLATION ..................................................................................... 2
ITEM SS-102- POWER UTILITY INSTALLATION .................................................................................................................. 2
ITEM TS-151-8.1 ABOVE GROUND FUEL STORAGE TANK & DISPENSING SYSTEM ................................................. 16
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
REQUESTS FOR BIDS
Lumpkin County - Wimpys Airport
Lumpkin COUNTY, Georgia
Sealed bids will be received until Tuesday, June 09, 2026 at 2:00 P.M. AM in the Lumpkin County
Purchasing Department of the Lumpkin County - Wimpys Airport located at 99 Courthouse Hill,
Suite D, Dahlonega, GA 30533. At said time, bids will be publicly opened and read aloud for
furnishing all labor, materials and equipment and performing all work necessary for: Fuel Farm
Replacement at the Lumpkin County - Wimpys Airport. Major items of work include:
Removal of existing above ground fuel tank, self service fuel pump, and credit card pedestal and
installation of 8,000 gallon above ground AVGAS fuel tank, self service fuel pump, and credit card
pedestal
Copies of the bid documents including project drawings and technical specifications are on file
and may be inspected at the office of the Engineer:
ATTN: Conner Doyle
Goodwyn Mills Cawood, LLC
801 Broad Street, Suite 900
Augusta, GA 30901
(706) 303-3272
A complete set of bid documents may be downloaded from the Lumpkin County website,
www.lumpkincounty.com, under Bids and Solicitations. No Bid Documents will be distributed later
than 48 hours prior to the scheduled opening of bids.
Each proposal must be accompanied by all supplemental information requested in the Invitation to
Bid. Bids may be held by the Lumpkin County Board of Commissioners for a period not to exceed
one hundred twenty (120) from the date of the bid opening for the purpose of evaluating bids prior
to award of contract.
Award of contract is subject to requirements in the contract documents.
All contracts and subcontracts that result from this solicitation incorporate by reference the
requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor
must provide a work environment that is free from recognized hazards that may cause death or
serious physical harm to the employee. The Contractor retains full responsibility to monitor its
compliance and their subcontractor's compliance with the applicable requirements of the
Occupational Safety and Health Act of 1970 (20 CFR Part 1910). Contractor must address any
claims or disputes that pertain to a referenced requirement directly with the U.S. Department of
Labor - Occupational Safety and Health Administration.
The Lumpkin County Board of Commissioners reserves the right to reject any and all bids and to
waive any informality or irregularity in the bids received.
Lumpkin County Board of Commissioners
Alan Ours, County Manager
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
INSTRUCTIONS TO BIDDERS
GDOT Project No.: AP025-9000-13 (187) Lumpkin
NOTICE: Bidder shall refer to General Provisions and Supplementary Provisions herein for bid
requirements in addition to the following:
Owner and Owner's Representative
The Owner as stated herein refers to the following agency: Lumpkin County Board of
Commissioners
The Owner's authorized representative as stated herein refers to the Owner's Consultant:
Goodwyn Mills Cawood, LLC (GMC) herein referred to as Engineer.
Funding
This contract is funded in full by the Georgia Department of Transportation and the Sponsor.
Bidder Representations
By submittal of a proposal (bid), the BIDDER represents the following:
* The Bidder has read and thoroughly examined the project documents
* The Bidder has a complete understanding of the terms and conditions required for the
satisfactory performance of project work.
* The Bidder has fully informed themselves of the project site, the project site conditions
and the surrounding area.
* The Bidder has familiarized themselves of the requirements of working on an operating
airport and understands the site conditions that may in any manner affect cost, progress
or performance of the work
* The Bidder has correlated their observations with that of the project documents.
* The Bidder has found no errors, conflicts, ambiguities or omissions in the project
documents, except as previously submitted in writing to the owner that would affect cost,
progress or performance of the work.
* The Bidder is familiar with all applicable State and local laws, rules and regulations
pertaining to execution of the contract and the project work.
* The Bidder has complied with all requirements of these instructions and the associated
bid documents.
Bid Documents/Project Manual
The bid documents are comprised of the following: Request for Bids, Instructions to Bidders,
Proposal Form with attachments, Contract Agreement, FAA General Provisions, Supplementary
Provisions, Technical Specifications, Project Drawings, any authorized addenda issued by the
Owner and any document incorporated in whole or in part by reference therein.
All documents comprising the Bid Documents are complementary to one another and together
establish the complete terms, conditions and obligations of the successful bidder.
Those individual elements of the Contract Documents that are bound together shall also be
referred to as the Project Manual. No part of the project manual that is bound may be removed
or detached.
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
Modifications to Project Documents
Modifications to the project documents may only be made by written addendum issued by the
Owner or the Engineer. Verbal explanations, interpretations or comments made by the Owner or
Owner's representative shall not be binding. Addenda will be transmitted to all known official plan
holders. Each bidder shall certify at the time of bid submittal that they acknowledge receipt of all
issued addenda.
Errors and Discrepancies in Project Documents
Should Bidder find an error, discrepancy, ambiguity or omission in the project documents prior to
submittal of a proposal, the Bidder is obligated to contact the Owner or Engineer with written notice
of the error, discrepancy, ambiguity or omission. The written notice shall identify the nature and
location of
the error, discrepancy, ambiguity or omission. Corrections or modifications to the project
documents will only be made by written addendum as prescribed herein. By submittal of a Bid
Proposal, Bidder represents that they have thoroughly reviewed the project documents and that
they have not identified any error, discrepancy, ambiguity or omission that would affect cost,
progress or performance of the project work.
Clarifications and Interpretations
A bidder requiring a clarification or interpretation of the project documents shall make a written
request to the Owner or Engineer. The Owner or Engineer must receive the written request a
minimum of five (5) calendar days prior to the date of the bid opening.
Interpretations of Estimated Proposal Quantities
An estimate of quantities of work to be done and materials to be furnished under these
specifications is stated within the Project Manual. This estimate is a result of careful calculations
and is believed to be correct. The estimated quantities are given only as a basis for comparison
of proposals and the award of contract. The Owner does not expressly or impliedly agree that
the actual quantities involved will correspond exactly with the estimated quantities.
The Bidder shall not plead misunderstandings or deception because of such estimates of
quantities, or of the character, location, or other conditions pertaining to the work. Payment to
the Contractor will be made only for the actual quantities of work performed or materials
furnished in accordance with the plans and specifications. It is understood that the quantities may
be increased or decreased as hereinafter provided in the subsection titled "Alteration of Work
and Quantities" of the general provisions without in any way invalidating the unit bid prices.
Examination of Plans, Specifications and Site Conditions
As stated within the "Bidder Representations" and reaffirmed herein, the Bidder is expected to
carefully examine the site of the proposed work, the proposal, drawings, specifications, terms and
conditions of the proposed agreement and the form of agreement. The Bidder shall satisfy
themselves as to the character, quality, and quantities of work to be performed, materials to be
furnished and as to the requirements of the proposed contract. The submission of a proposal shall
be prima facie evidence that the Bidder has made such examination and is satisfied as to the
conditions to be encountered in performing the work and as to the requirements of the proposed
contract, plans and specifications.
Boring logs and other records of subsurface investigations and tests, as appropriate, may be
available for inspection by the Bidder. It is understood and agreed that such subsurface
information, whether included in the project drawings, specifications or otherwise made available
to the Bidder, was obtained and is intended for the owner's design and estimating purposes only.
Such information has been made available for the convenience of all bidders. It is further
understood and agreed that Bidder is solely responsible for all assumptions, deductions, or
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
conclusions which he or she may make from his or her examination of the boring logs and other
records of subsurface investigations and tests that are furnished by the Owner.
Issuance of Proposal Forms
The Owner reserves the right to refuse to issue a proposal form to a prospective bidder should the
bidder be in default for any of the following reasons:
a. Failure to comply with any pre-qualification regulations of the owner, if such regulations
are cited or otherwise included, in the proposal as a requirement for bidding.
b. Failure to pay, or satisfactory settle, all bills due for labor and materials on former contracts
in force (with the owner) at the time the owner issues the proposal to a prospective bidder.
c. Contractor default under previous contracts with the owner
d. Unsatisfactory work on previous contracts with the owner
Form of Proposal
All bid proposals shall be made on the forms provided by the Owner within the bound Project
Manual. No bidder may submit more than one proposal. All proposals are to be written in ink and
shall be clearly legible. All blank spaces in the proposal forms shall be legibly completed for each
and every bid item. The Bidder shall not qualify any bid item. The Bidder shall initial any erasures
and alterations made on the proposal form by the bidder.
The Bidder shall state the price of their bid in U.S. dollars and cents in both written and numeral
format. In the event of a discrepancy, the written value will take precedence.
Signature of Proposal
The proposal shall be signed and dated by an authorized representative of the Bidder. All
signatures shall be made with an ink pen. The Bidder's representative shall have the legal authority
to obligate and bind the Bidder to the terms and conditions of the contract. The Bidder shall legibly
state the name of the Bidder's representative, the legal name of the Bidder, the address of the
Bidder including City, State and Zip Code, and the telephone number of the Bidder.
* For bids by corporations, an officer of the corporation shall sign the bid, the State of
incorporation shall be identified and the corporate seal affixed.
* For bids submitted by an agent, evidence of the power of attorney shall be attached to the
bid.
* For bids submitted by a partnership or joint venture, the proposal shall identify the name
of all firms and the authorized parties of all firms. A copy of the partnership/joint-venture
agreement shall be provided to the Owner as an attachment to the proposal.
Modification or Withdrawal of Bid Proposal
Bidder may modify or withdraw their proposal at any point up to the specified time and date
identified for receipt of proposals. Any request for bid withdrawal or modification by the Bidder
that is received after the specified time and date for receipt of proposals will be returned
unopened to the sender.
Any modification to a Bidder's proposal, subject to the time constraint noted herein, must be
made on the proposal forms contained in the project manual. The Bidder's authorized
representative must sign the modification. The modification shall be placed in a sealed envelope
and the statement "Modification to Proposal" shall be legibly marked in the upper left-hand
corner. Withdrawal of a proposal may be made, subject to the time constraint noted herein, only
with written confirmation under signature of the Bidder.
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
Bid Guaranty
Each bid proposal shall be accompanied by a bid guaranty in the amount stated in the Invitation to
Bid.
Bidder Qualifications
Each Bidder shall furnish the owner satisfactory evidence of their competency and financial
capability to perform the proposed work. The Bidder shall demonstrate they are a responsible
firm that possesses the skills, abilities, and integrity to faithfully perform the project work. To be
determined responsible, a prospective contractor must:
* Have adequate resources (financial, technical, etc.) to perform the contract, or the ability
to obtain them;
* Be able to comply with the required or proposed delivery or performance schedule,
considering all existing business commitments;
* Have a satisfactory performance record;
* Have a satisfactory record of integrity and business ethics; and
* Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
* Be qualified and licensed under Georgia Law.
Evidence of competency shall consist of statements covering the Bidder's past experience on
similar work, a listing of plant and equipment immediately available for use on the project, and a
listing of key personnel that are available for the project. The listing for plant and equipment shall
identify the type, the capacity and the present condition of the item.
Evidence of financial responsibility shall consist of a confidential statement or report of the
Bidder's financial resources and liabilities as of the last calendar year. A public accountant must
certify such statements and reports. If the Bidder is presently pre-qualified with the State
Highway agency, evidence of this pre-qualification may serve as evidence of financial
responsibility in lieu of the certified financial statements and reports.
Submission of Bid Proposal
Proposals shall be sent to arrive at the specified time and date for receipt of bids. Proposals
received after the specified time will not receive consideration and will be returned unopened.
Proposals shall be enclosed in a sealed opaque envelope. The envelope shall be marked as
follows:
Contract Proposal
Bid of {Insert Name of Bidder}
For construction improvements at Lumpkin County - Wimpys Airport
GDOT Project No.: AP025-9000-13 (187) Lumpkin
Contractor's Georgia's License No.: {Insert License Number}
Envelopes containing bids must be sealed and addressed to:
Lumpkin County Board of Commissioners
Alan Ours, County Manager
99 Courthouse Hill, Ste H
Dahlonega, Georgia 30533
For a modification to a previously submitted proposal, insert "Modification to Proposal" in place
of "Contract Proposal"
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Lumpkin County Board of Commissioners
Fuel Farm Replacement
Bid Opening
All proposals submitted prior to the stated time and date for receipt of bids will be publicly opened
and read aloud by the Owner or the Owner's representative. Bidders, their authorized agents, and
other interested parties are invited to attend. Proposals submitted after the stated time and date
for receipt of bids will be automatically rejected without consideration and will be returned
unopened.
Evaluation of Proposals
Proposals may be held by the Owner for purposes of review and evaluation by the Owner for a
period not to exceed one hundred twenty (120) calendar days from the stated date for receipt of
bids. The Owner will tabulate all bids and verify proper extension of unit costs. The Bidder shall
honor their proposal for the duration of this period of review and evaluation. The bid guaranty will
be held by the Owner until this period of review has expired or a contract has been formally
executed.
Bid Informalities and Irregularities
The Owner reserves the right to waive any informality or irregularity discovered in any proposal,
which in the owner's judgment best serves the Owner's interest. In the situation where an
extension of a unit price is found to be incorrect, the stated unit price and correct extension will
govern. In the event of a discrepancy between the written and numeral values, the written value
shall take precedence.
Irregular Proposals
Proposals meeting the following criteria are subject to consideration as being irregular:
1. If the proposal is on a form other than that furnished by the Owner or Owner's
representative.
2. If the form furnished by the Owner or Owner's representative is altered or detached from
the original document.
3. If there are unauthorized additions, conditional or alternate pay items or irregularities of
any kind that make the proposal incomplete, indefinite, or otherwise ambiguous.
4. If the proposal does not contain a unit price for each pay item listed in the proposal,
except in the case of authorized pay items, for which the Bidder is not required to furnish
a unit price.
5. If the proposal contains unit prices that are obviously unbalanced.
6. If the proposal is not accompanied by the bid guarantee specified herein.
Disqualification of Bid Proposals
The Owner reserves the right to reject any or all bids, as determined to be in the best interest of
the Owner.
Causes for rejection of proposals include but are not limited to:
* Submittal of an irregular proposal;
* Submittal of more than one proposal from the same partnership, firm or corporation;
* Failure by Bidder to submit the bid prior to the stated time and date for receipt of bids;
* Failure by Bidder to furnish satisfactory bid guarantee;
* Failure by Bidder to provide all information required of the bid forms;
* Failure by Bidder to comply with the requirements of bid instructions;
* Failure by the Bidder to demonstrate good faith efforts in obtaining participation by
certified DBE firms;
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