D22 Aeronautical Chart Printing (RFQ 2117)

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 323111 - Commercial Printing (except Screen and Books)
Posted Date: May 28, 2026
Due Date: Jun 11, 2026
Solicitation No: SRC0000039734
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Description

Solicitation ID: SRC0000039734
Solicitation Name: D22 Aeronautical Chart Printing (RFQ 2117)
Original Begin Date: 5/28/2026 4:30:00 PM
Begin Date: 5/28/2026 4:30:00 PM
End Date: 6/11/2026 4:30:00 PM
Inquiry End Date: 6/9/2026 4:30:00 PM
Commodity: Printing
MBE Set Aside: MBE Set Aside
Agency: DOT223170 AVIATION ADMINISTRATION ODOT
DOT-Dept of Transportation
Solicitation Status: Open for Bidding
Solicitation Type: Request for Quote (RFQ)

Solicitation General Information
In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID
SRC0000039734
Solicitation Name
D22 Aeronautical Chart Printing (RFQ 2117)
RFx Type
Request for Quote (RFQ)
Lot #
1
Solicitation Status
Open for Bidding
Round #
1
MBE Set Aside
Begin Date
5/28/2026 4:30:00 PM (ET)
Amendment?
End Date
6/11/2026 4:30:00 PM (ET)
Inquiry End Date
6/9/2026 4:30:00 PM
Summary

SPECIFICATIONS AND PRICING

1.  description: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide the 2026-2027 Ohio Aeronautical Charts for use by the Ohio Department of Transportation Office of Aviation.

2.  quantity: 4,000

3.  unit PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point.  Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the state will multiply the estimated usage by the corresponding unit price.

4.  specifications:

A.   SIZE: 31” x 34-1/2” flat, folded to approximately 6-1/4” x 11-1/2”.

B.   STOCK: Charts shall be printed on 27# High Wet Strength Map Paper, non-Rag, Sulfite-sulfate, free from unbleached or ground wood pulp, and shall meet U.S. Government Printing Office Paper specifications for JCP E20.  No Substitutions will be allowed.  This paper is exempt from the Grade Finders Requirement. LIST PAPER MANUFACTURER AND BRAND.

  1. PRESSWORK: Shall print offset.  Prints two sides, head-to-head, heavy coverage, tight registration.
  1. PROCESS: 4/C, CYMK, process color inks over 4/C, CYMK process color inks, for a total of 4 color inks over 4 color inks. The state’s Search & Rescue (SAR) grid will remain a separate process black overprint.
  1. FOLDING: 34-1/2" side accordion fold to 6-1/4", right angle, 31" side fold 1/3, 1/3 to 11-1/2".
  1. SUMMARY: 350 charts with State Search & Rescue grid overlay: 100 flat and 250 folded.
Balance of charts: 100 flat, with the remaining quantity to be folded.

G.   SUPPLIED TO VENDOR : High-Resolution .pdf files of the information and artwork will be provided; the chart content is the responsibility of the vendor. Return all state supplied materials to the proof to person.  All materials furnished to or prepared by the successful bidder shall become the property of the Ohio Office of Aviation upon completion of the contract.
  1. PROOF: Five color proofs required. Four unfolded (flat) color match proofs, two with the state SAR grid, two without and one additional proof folded as representative of the finished product. Proofs shall be delivered to:  George Poulos, ODOT – Office of Aviation, 2829 West Dublin-Granville Road, Columbus, OH 43235.

If the vendor wishes a proof to be returned by Next Day Air, a completed return shipping label charged to the vendor’s account shall be provided with the proof(s).

J.    PACKAGING: Charts shall be packed in suitable like cartons and labeled with title and quantity.
  1. ADDITIONAL SPECIFICATIONS:

General Design & Content: Charts to be similar in appearance and form to U.S. Government Sectional Aeronautical Charts. The map side is to consist of a four-on-four color aeronautical chart of the State of Ohio at a scale of 1:500,000.  Back side of chart to consist of four-on-four color, with the Cleveland and Cincinnati Class B Airspace Charts, full color front and back cover photos and other information to be supplied by the State.

Cartographic Specs: The full state map content, detail, type size and line weights will adhere to U.S. Governmental Sectional specification.  Aeronautical information shall be as portrayed on U.S. Government Sectional charts with accuracy and currency of the information to be the responsibility of the Contractor. The State requires that all aeronautical information and tall tower information shall be current to a date of at least 30 days from the date the chart is printed. The latest U.S. Government Sectional Charts will be used as the current source of drainage, cities, railroads, towers, and other obstructions to flight.

Additional Requirements: Vendor to supply via electronic transfer, digital copies of the following:
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Front.
Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Front.
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back.
Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Back.
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back with Search and Rescue Grid.
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart Search & Rescue Gri d.
High-Contrast,    Georeferenced .kml file of the Ohio Aeronautical Chart Search & Rescue Grid.

Right of Inspection: The ODOT Office of Aviation reserves the right to inspect at any time on contractor’s premises all materials and processes being used in connection with the production of the Ohio Aeronautical Chart.

Proof of Ability: To merit consideration, bidding contractors are required to submit samples of aeronautical charts produced by them for other States. Bidders shall also SPECIFICATIONS AND PRICING

1.  description: The purpose of this Request for Quote (RFQ) is to obtain a contractor to provide the 2026-2027 Ohio Aeronautical Charts for use by the Ohio Department of Transportation Office of Aviation.

2.  quantity: 4,000

3.  unit PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point.  Digit(s) beyond 3, after the decimal point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the RFQ, the state will multiply the estimated usage by the corresponding unit price.

4.  specifications:

A.   SIZE: 31” x 34-1/2” flat, folded to approximately 6-1/4” x 11-1/2”.

B.   STOCK: Charts shall be printed on 27# High Wet Strength Map Paper, non-Rag, Sulfite-sulfate, free from unbleached or ground wood pulp, and shall meet U.S. Government Printing Office Paper specifications for JCP E20.  No Substitutions will be allowed.  This paper is exempt from the Grade Finders Requirement. LIST PAPER MANUFACTURER AND BRAND.

  1. PRESSWORK: Shall print offset.  Prints two sides, head-to-head, heavy coverage, tight registration.
  1. PROCESS: 4/C, CYMK, process color inks over 4/C, CYMK process color inks, for a total of 4 color inks over 4 color inks. The state’s Search & Rescue (SAR) grid will remain a separate process black overprint.
  1. FOLDING: 34-1/2" side accordion fold to 6-1/4", right angle, 31" side fold 1/3, 1/3 to 11-1/2".
  1. SUMMARY: 350 charts with State Search & Rescue grid overlay: 100 flat and 250 folded.
Balance of charts: 100 flat, with the remaining quantity to be folded.

G.   SUPPLIED TO VENDOR : High-Resolution .pdf files of the information and artwork will be provided; the chart content is the responsibility of the vendor. Return all state supplied materials to the proof to person.  All materials furnished to or prepared by the successful bidder shall become the property of the Ohio Office of Aviation upon completion of the contract.
  1. PROOF: Five color proofs required. Four unfolded (flat) color match proofs, two with the state SAR grid, two without and one additional proof folded as representative of the finished product. Proofs shall be delivered to:  George Poulos, ODOT – Office of Aviation, 2829 West Dublin-Granville Road, Columbus, OH 43235.

If the vendor wishes a proof to be returned by Next Day Air, a completed return shipping label charged to the vendor’s account shall be provided with the proof(s).

J.    PACKAGING: Charts shall be packed in suitable like cartons and labeled with title and quantity.
  1. ADDITIONAL SPECIFICATIONS:

General Design & Content: Charts to be similar in appearance and form to U.S. Government Sectional Aeronautical Charts. The map side is to consist of a four-on-four color aeronautical chart of the State of Ohio at a scale of 1:500,000.  Back side of chart to consist of four-on-four color, with the Cleveland and Cincinnati Class B Airspace Charts, full color front and back cover photos and other information to be supplied by the State.

Cartographic Specs: The full state map content, detail, type size and line weights will adhere to U.S. Governmental Sectional specification.  Aeronautical information shall be as portrayed on U.S. Government Sectional charts with accuracy and currency of the information to be the responsibility of the Contractor. The State requires that all aeronautical information and tall tower information shall be current to a date of at least 30 days from the date the chart is printed. The latest U.S. Government Sectional Charts will be used as the current source of drainage, cities, railroads, towers, and other obstructions to flight.

Additional Requirements: Vendor to supply via electronic transfer, digital copies of the following:
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Front.
Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Front.
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back.
Low-Resolution, .pdf file of the Ohio Aeronautical Chart, Back.
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart, Back with Search and Rescue Grid.
High-Resolution, Georeferenced .pdf file of the Ohio Aeronautical Chart Search & Rescue Gri d.
High-Contrast,    Georeferenced .kml file of the Ohio Aeronautical Chart Search & Rescue Grid.

Right of Inspection: The ODOT Office of Aviation reserves the right to inspect at any time on contractor’s premises all materials and processes being used in connection with the production of the Ohio Aeronautical Chart.

Proof of Ability: To merit consideration, bidding contractors are required to submit samples of aeronautical charts produced by them for other States. Bidders shall also submit a description of their facilities for the gathering and dissemination of aeronautical information as a part of their everyday business to demonstrate their ability to produce a state aeronautical chart with the quality and technical accuracy required by the Ohio Department of Aviation. Bidding contractors must also have the ability to send and receive materials via the internet.

5.  delivery:  requested On or before June 15, 2026. Delivery shall be made no more than thirty (30) days after receipt of final proof. Please contact George Poulos prior to delivery 614-387-2383 .
ship to:
ODOT Office of Aviation
Attn: George Poulos
2829 W. Dublin Granville Rd.
Columbus, OH 43235
submit a description of their facilities for the gathering and dissemination of aeronautical information as a part of their everyday business to demonstrate their ability to produce a state aeronautical chart with the quality and technical accuracy required by the Ohio Department of Aviation. Bidding contractors must also have the ability to send and receive materials via the internet.

5.  delivery:  requested On or before June 15, 2026. Delivery shall be made no more than thirty (30) days after receipt of final proof. Please contact George Poulos prior to delivery 614-387-2383 .
ship to:
ODOT Office of Aviation
Attn: George Poulos
2829 W. Dublin Granville Rd.
Columbus, OH 43235

Predecessor Contract
Process

Lowest and Responsible Bidder will be awarded

Ship To
P003054 DOT D22 Division of Aviation 2829 W Dublin-Granville Rd Columbus
Contracting Entity
DOT-Dept of Transportation
1 Record(s)
Participating Agencies
DOT223170 AVIATION ADMINISTRATION ODOT
1 Record(s)
Solicitation Documents
Keywords
Search Reset
2 Record(s)
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