CWA2406/2409: GROUNDWATER PLANT GENERATOR & RIGHT ANGLE DRIVE (RAD) MAINTENANCE PROGRAM

NOTICE TO BIDDERS
GROUNDWATER PLANT GENERATOR & RIGHT
ANGLE DRIVE (RAD) MAINTENANCE PROGRAM

The City of Sugar Land seeks bids for furnishing all labor, material, and equipment, and performing all work required for the following project in the City:
CIP PROJECT NAME: GROUNDWATER PLANT GENERATOR & RIGHT ANGLE DRIVE (RAD) MAINTENANCE PROGRAM
CIP PROJECT NUMBER: CWA2406/2409
LOCATION OF WORK:

1. FIRST COLONY WATER PLANT, 1950 FIRST COLONY BLVD, SUGAR LAND, TX, 77479
2. SUGAR CREEK WATER PLANT, 2030 COUNTRY CLUB BLVD, SUGAR LAND, TX, 77478

Plans, specifications, and bidding documents may be obtained from OpenGov Procurement.

• Sealed bids shall be posted electronically on OpenGov Procurement on or before 11:00 a.m. on Thursday, December 18, 2025, at which time bids will be publicly opened and read. Bids received after the opening date and time will not be considered.
• A non-mandatory pre-bid meeting for all interested parties will be held on Microsoft Teams on Monday, November 24, 2025, at 11:00 am. A link will be posted on OpenGov Procurement with the meeting link.
• A non-mandatory field visit for all interested parties will be held on Wednesday, November 26, 2025, at 9:00 AM, starting at First Colony Water Plant .

• Questions regarding this bid must be received on or before 5:00 p.m. Thursday, December 4, 2025. Please post all questions to OpenGov Procurement. Necessary replies will be issued to bidders of records as addenda, which become part of the bidding instruments. Oral instructions do not form a part of the bidding instruments.

Note:

• Contact with any personnel of the City other than as authorized in this Invitation to Bid, regarding this Invitation to Bid, may be grounds for elimination from the selection process.
• The City does not assume responsibility for not receiving questions from the Bidder or the Bidders’ receipt of any answers, addenda, or amendments.

THE SELECTED BIDDER(S) WILL BE REQUIRED TO ENTER INTO THE CITY OF SUGAR LAND STANDARD CONTRACT FOR CIVIL ENGINEERING CONSTRUCTION PROJECTS AND PROVIDE AND MAINTAIN THE MINIMUM INSURANCE COVERAGES REQUIRED UNDER THE CONTRACT. THE CONTRACT IS AVAILABLE AS AN ATTACHMENT TO THIS ITB.

The City Council will award the contract as provided in the Invitation to Bid. The City of Sugar Land will give notice of the contract award within ninety (90) calendar days after the opening date and time.

BRIEF SCOPE OF WORK

Major Improvements:

Sugar Creek Water Plant:

For Sugar Creek Water Plant, the scope of work includes the installation of a new diesel generator with a base fuel tank, along with a Service entrance rated Automatic Transfer Switch (ATS) and a dual-purpose docking station. The contractor will be responsible for preparing the site, which includes constructing new concrete foundations, slabs, platforms, grating, and handrails as required. The contractor will handle the removal of any existing equipment and the demolition of old concrete pads. Once the new equipment is in place, the contractor will perform final site grading to ensure the site is properly prepared and completed according to specifications. Additionally, final site grading will be performed after the completion of all installations to ensure proper leveling and drainage. The contractor will furnish all necessary labor, materials, equipment, and incidentals required to complete the work as specified. PLC/SCADA programming and modification to owner facilities will be performed by the owner's pre-selected SCADA integrator (Prime Controls).

First Colony Water Plant:

For First Colony Water Plant, the scope of work includes the rehabilitation of the existing Automatic Transfer Switch (ATS) and the installation of a new diesel generator, sub-base fuel tank, along with a proposed dual-purpose docking station. The contractor will be responsible for preparing the site, which includes constructing new concrete foundations, slabs, platforms, grating, and handrails as required. Additionally, final site grading will be performed after the completion of all installations to ensure proper leveling and drainage. The contractor will furnish all necessary labor, materials, equipment, and incidentals required to complete the work as specified. The contractor will handle the removal of any existing equipment and the demolition of old concrete pads. Once the new equipment is in place, the contractor will perform final site grading to ensure the site is properly prepared and completed according to specifications. Additionally, final site grading will be performed after the completion of all installations to ensure proper leveling and drainage. The contractor will furnish all necessary labor, materials, equipment, and incidentals required to complete the work as specified. SCADA programming and modification to owner facilities will be performed by owner pre-selected SCADA integrator (Prime Controls).

Miscellaneous Improvements:

The miscellaneous improvements include the following items:

• Installation of New Diesel Fuel Management Systems
• Rust Prevention, Painting, and Protective Coatings
• Repairs to existing Fuel Storage Tanks

Before commencing any miscellaneous improvement tasks, a site visit should be conducted at each facility to verify the scope of work. Existing conditions may differ from those when the project scope was initially developed. This visit will be coordinated with the Owner's designated representative to assess the site and confirm the feasibility of the proposed improvements. The objectives of the site visit include:

• Verifying the physical space and layout.
• Ensuring all necessary infrastructure and utilities are available.
• Identifying potential challenges that may arise during installation.
• Discussing any required modifications or special considerations for the initial design or installation plan.

The water facilities where the proposed miscellaneous improvements should be implemented are summarized below.

1. Base Bid Items:
   1. Sugar Creek Water Plant.
2. Alternative Bid Items:
   1. First Colony Water Plant.
   2. New Diesel Fuel Management System.
   3. Rust Prevention, Painting, and Protective Coatings.

Note: Alternate bids may be considered depending on the availability of City funds. The City reserves the right to include any or all alternative bid items in its bid evaluation.