Cutter

Agency:	State Government of Arkansas
State:	Arkansas
Type of Government:	State & Local
Posted Date:	Jan 31, 2024
Due Date:	Feb 15, 2024
Solicitation No:	IFB-24-001
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Bid Number:

escription:

Agency:

INVITATION FOR BID (IFB)

BID SOLICITATION DOCUMENT

SOLICITATION INFORMATION

IFB-24-001

Solicitation

issued:

01/30/2024

Cutter

Northwest Arkansas Community College (NWACC)

Bid Opening Date:

SUBMISSION DEADLINE FOR RESPONSE

02/15/2024

Bid Opening Time:

10:00 AM, Central Time

Proposals shall not be accepted after the designated bid opening date and time. In accordance with Arkansas

Procurement Law and Rules, it is the responsibility of Vendors to submit proposals at the designated location on or

before the bid opening date and time. Proposals received after the designated bid opening date and time shall be

considered late and shall be returned to the Vendor without further review.

Delivery Address:

Proposal’s Outer Packaging:

DELIVERY OF RESPONSE DOCUMENTS

Northwest Arkansas Community College

Purchasing Department, Attn: Jennifer Lewis

Burns Hall Room 1128.10

One College Drive

Bentonville, AR 72712

Outer packaging must be sealed and should be properly marked with the

following information. If outer packaging of proposal submission is not

properly marked, the package may be opened for bid identification purposes.

• Bid Number

• Date & Time of Bid Opening

• Vendor’s Name & Return Address

Proposed Timeline of Events

Solicitation Issued

Last day for written questions

Question answers posted

Bid opening

01/30/2024

02/06/2024

02/08/2024

02/15/2024

20170301

Bid Solicitation Document

Bid No. IFB-21-006

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 PURPOSE

NorthWest Arkansas Community College (NWACC) issues this Invitation for Bid (IFB) to obtain for Cutter and Tools

1.2 BID OPENING LOCATION

Responses submitted by the opening time and date shall be opened at the following location:

NorthWest Arkansas Community College

One College Drive, Burns Hall #1128.10

Bentonville, AR 72712

10:00 AM Central Standard Time

Contact kwalls2@nwacc.edu

1.3 CONTACT

Please submit all questions about this IFB to:

Karen Walls

One College Drive, Burns Hall, Room 1128.10

Bentonville, AR 72712

Email: kwalls2@nwacc.edu

1.4 DEFINITION OF REQUIREMENT

A. The words “must” and “shall” signify a requirement of this solicitation and that vendor’s agreement to and

compliance with that item is mandatory.

B. Exceptions taken to any mandatory requirement in this Bid Solicitation, whether submitted in the vendor’s

response or in subsequent correspondence, shall cause the vendor’s response to be disqualified.

1.5 DEFINITION OF TERMS

A. The State Procurement Official has made every effort to use industry-accepted terminology in this Bid

Solicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid

Solicitation.

B. The words “bidder” and “vendor” are used synonymously in this document.

C. The words “The State”, “Agency”, and “NWACC” are used synonymously in this document.

D. The terms “Invitation for Bid”, “IFB” and “Bid Solicitation” are used synonymously in this document.

E. The term “OSP” refers to the “Office of State Procurement” with the State of Arkansas.

1.6 RESPONSE DOCUMENTS

A. Original Response Packet

1. The original Response Packet must be submitted on or before the bid opening date and time.

2. The Response Packet should be clearly marked “Original” and must include the following:

a. Original signed Response Signature Page. (See Response Signature Page)

b. Proof of Registration and Insurance. (See Proof of Registration & Insurance)

c. Response to the Information for Evaluation section included in the Response Packet

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Bid No. IFB-21-006

d. Other documents and/or information as may be expressly required in this Bid Solicitation

e. EO 98-04 Disclosure Form. (See Standard Terms and Conditions)

f. Copy of Vendor’s Equal Opportunity Policy. (See Equal Opportunity Policy)

g. Prohibition of Employment of Illegal Immigrants

3. DO NOT include any other documents or ancillary information, such as a cover letter or

promotional/marketing information.

B. Additional Copies

In addition to the original Response Packet, the following items should be submitted:

a. One (1) flash drive with a copy of the Response Packet.

1.7 ORGANIZATION OF RESPONSE DOCUMENTS

A. It is strongly recommended that vendors adhere to the following format and suggestions when preparing their

Response.

• Response Signature Page. (See Appendix)

• Signed Addenda, if applicable.

• E.O. 98-04 – Contract Grant and Disclosure Form. (See Appendix)

• Equal Opportunity Policy.

• Other documents and/or information as may be expressly required in this Bid Solicitation. Label

documents and/or information to reference the Bid Solicitation’s item number.

• Response to the Information for Evaluation section of the Response Packet.

1.8 CLARIFICATION OF BID SOLICITATION

A. Any questions requesting clarification of information contained in this Bid Solicitation must be submitted in

writing via email by 10:00 a.m, Central Time on or before 02/06/2024, to the individual listed in section 1.4

Contact, of this Bid Solicitation.

1. For each question submitted, vendor should reference the specific solicitation item number to which the

question refers.

2. Vendors’ written questions will be consolidated, and NWACC’s written response is anticipated to be posted

to the NWACC website by the close of business on 02/08/2024.

B. Vendors may contact NWACC with non-substantive questions at any time prior to the bid opening.

C. Oral statements by agents of NWACC shall not be part of any contract resulting from this solicitation and may

not reasonably be relied on by any vendor as an aid to interpretation unless it is reduced to writing and

expressly adopted by NWACC.

1.9 RESPONSE SIGNATURE PAGE

A. An official authorized to bind the vendor(s) to a resultant contract must sign the Response Signature Page

included in this Bid Solicitation, located in appendix.

1.10 PROPRIETARY INFORMATION

A. Submission documents pertaining to this Bid Solicitation become the property of the State and are subject to

the Arkansas Freedom of Information Act (FOIA).

B. One (1) complete copy of the submission documents from which any proprietary information has been redacted

should be submitted on a flash drive in the Response Packet. If no redacted information is required, then the

original electronic copy is sufficient.

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Bid No. IFB-21-006

C. Except for the redacted information, the redacted copy must be identical to the original hard copy, reflecting the

same pagination as the original and showing the space from which information was redacted.

D. The vendor shall be responsible for identifying all proprietary information and for ensuring the electronic copy is

protected against restoration of redacted data.

E. The redacted copy shall be open to public inspection under the Freedom of Information Act (FOIA) without

further notice to the vendor.

F. If a redacted copy of the submission documents is not provided with vendor’s response packet, a copy of the

non-redacted documents, with the exception of financial data, shall be released in response to any request

made under the Arkansas Freedom of Information Act (FOIA).

G. If the State deems redacted information to be subject to FOIA, the vendor will be contacted prior to release of

the documents.

1.11 CAUTION TO VENDORS

A. Prior to any contract award, all communication concerning this Bid Solicitation must be addressed through

NWACC.

B. Vendor must not alter any language in any solicitation document provided by NWACC.

C. All official documents and correspondence related to this solicitation shall be included as part of the resultant

contract.

D. Responses must be submitted only in the English language.

E. The State shall have the right to award or not award a contract, if it is in the best interest of the State to do so.

F. Vendor must provide clarification of any information in their response documents as requested by NWACC.

G. Qualifications must meet or exceed the required specifications as set forth in this Bid Solicitation.

1.12 REQUIREMENT OF ADDENDUM

A. This Bid Solicitation shall be modified only by an addendum written and authorized by NWACC.

B. An addendum posted within three (3) calendar days prior to the bid opening may extend the bid opening and

may or may not include changes to the Bid Solicitation.

C. Vendor shall be responsible for checking the NWACC website,

http://www.nwacc.edu/administrativeservices/purchasing/bids.aspx

1.13 NEGOTIATION AND AWARD PROCESS

A. Negotiations

1. If the agency so chooses, it shall also have the right to enter discussions with the highest-ranking

vendor to further define contractual details. All negotiations shall be conducted at the sole discretion of

NWACC. NWACC shall solely determine the items to be negotiated.

2. If negotiations fail to result in a contract, NWACC may begin the negotiation process with the next

highest-ranking vendor. The negotiation process may be repeated until an anticipated successful

vendor has been determined, or until such time NWACC decides not to move forward with an award.

B. Anticipation to Award

Once an anticipated successful vendor has been determined, the anticipated award will be posted on the NWACC

website at http://www.nwacc.edu/administrativeservices/purchasing/bids.aspx

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Bid No. IFB-21-006

1. The anticipated award will be posted for at least a period of three (3) days prior to the issuance of a

contract. Vendors and agencies are cautioned that these are preliminary results only, and a contract will

not be issued prior to the end of the three-day posting period.

2. NWACC shall have the right to waive the policy of Anticipation to Award when it is in the best interest of

the State.

3. It is the vendor’s responsibility to check the NWACC website for the posting of an anticipated award.

C. Issuance of a Bid Award – Purchase Order

1. Any resultant purchase order of this Bid Solicitation shall be subject to State approval processes and

approval from Board of Trustees of NWACC.

2. A State Procurement Official will be responsible for award and administration of any resulting purchase

order(s)

1.14 MINORTY & CERTIFIED WOMEN-OWNED BUSINESS POLICY

A. Minority is defined by Arkansas Code Annotated § 15-4-303 as a lawful permanent resident of this State who is:

• African American

• American Indian

• Asian American

• Hispanic American

• Pacific Islander American

• A Service Disabled Veterans as

designated by the United States

Department of Veteran Affairs

B. Women-owned business is defined by Arkansas Code Annotated § 15-4-303 (9) as a business that is at least

fifty-one percent (51%) owned by one or more women who are lawful permanent residents of the state of

Arkansas.

C. The Arkansas Economic Development Commission conducts a certification process for minority businesses

and disabled veterans. The vendor’s Certification Number should be included on the vendor’s Response

Signature Page.

1.15 EQUAL OPPORTUNITY POLICY

A. In compliance with Arkansas Code Annotated § 19-11-104, NWACC is required to have a copy of the vendor’s

Equal Opportunity (EO) Policy prior to issuing a contract award.

B. EO Policies may be submitted in electronic format to the following email address:

eeopolicy.osp@dfa.arkansas.gov, but should also be included as a hardcopy accompanying the solicitation

response.

C. Vendors are responsible for providing updates or changes to their respective policies, and for supplying EO

Policies upon request to other State agencies that must also comply with this statute.

D. Vendors who are not required by law by to have an EO Policy must submit a written statement to that effect.

1.16 PROHIBITION OF EMPLOYMENT OF ILLEGAL IMMIGRANTS

A. Pursuant to Arkansas Code Annotated § 19-11-105, prior to the award of a contract, selected vendor(s) must

have a current certification on file with OSP stating that they do not employ or contract with illegal immigrants.

B. It is the vendor’s responsibility to make sure their certification has not expired and is on file. The vendor must

provide a copy of their certification to NWACC before a contract will be awarded.

1.17 PAST PERFORMANCE

In accordance with provisions of State Procurement Law, specifically OSP Rule R5:19-11-230(b) (1), a vendor's

past performance with the State may be used to determine if the vendor is “responsible”. Responses submitted by

vendors determined to be non-responsible shall be disqualified.

1.18 PUBLICITY

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description	agency	opening date/time	bid number	buyer
Cutter	Northwest Arkansas Community College	02/15/2024 10:00 AM CST	IFB-24-001

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