Customs House Renovation and Addition

516 N. KING ST, WILMINGTON DE 19801 CUSTOMS HOUSE RENOVATION AND ADDITION
JULY 3, 2026 #MJ0217000003-BP5
SECTION 013113
PROJECT COORDINATION MEETING
1. PROJECT COORDINATION MEETING
A. An on-site project coordination meeting will be held on a biweekly basis throughout the
project construction period.
2. ATTENDANCE
A. Attendance at the project coordination meeting is mandatory of each Contractor or major
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supplier on the project.
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B. The representative of the Contractor shall be the Project Manager and field superin-
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tendent unless a substitute representative has been approved by the Construction Man-
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C. Contractor will begin attending the Project CoordiUnation Meetings at least 4 weeks prior
to mobilization on site and will continue until thPe Contractor has fulfilled the obligations of
his Contract.
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3. AGENDA
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A. The Construction Manager will set the agenda for the biweekly Project Coordination
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Meeting.
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B. At a minimum, the Contracto r shall be prepared to discuss the following:
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1. Actual vs. as planned progress for the prior two-week period.
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2. Planned conTstruction activities for the next four weeks.
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3. ContraNct document clarifications.
4. Coordination items with other contractors.
5. Quality Control.
6. Recently issued change orders.
7. Potential change orders.
8. Submittals and shop drawings.
9. Other items requiring Construction Manager's attention.
END OF SECTION
TEVEBAUGH ARCHITECTURE PROJECT COORDINATION MEETINGS
TA PROJECT NO. 21037 01 31 13 - 1

CUSTOMS HOUSE RENOVATION AND ADDITION 516 N. KING ST, WILMINGTON, DE 19801
#MJ0217000003-BP5 JULY 3, 2026
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PROJECT COORDINATION MEETINGS TEVEBAUGH ARCHITECTURE
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516 N. KING ST, WILMINGTON DE 19801 CUSTOMS HOUSE RENOVATION AND ADDITION
JULY 3, 2026 #MJ0217000003-BP5
SECTION 013119
PRE-INSTALLATION MEETINGS
1. PRE-INSTALLATION MEETINGS
A. An on-site pre-installation meeting will be held at least two weeks prior to commence-
ment of installation of work.
2. ATTENDANCE
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A. Attendance at the pre-installation meeting is mandatory of each Contractor and/or major
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supplier as required for each specific meeting listed below.
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B. The following individuals shall attend these meetings:
* Contractors' Project Manager P
* Contractors' Field Superintendent R
* Contractors' Safety Representative (as neede U d)
* Key Subcontractors, Suppliers, and Vendo P rs
* EDiS Project Manager G
* EDiS Field Manager
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* EDiS Safety Director (as needed)
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* EDiS MEP Specialist (as neede D d)
* Owner's Representative (as n D eeded)
* Architect/Engineer (as neBed I ed)
* Governmental Agency R epresentatives (as needed)
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* Testing/Inspection Agency Representatives (as needed)
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* Utility Company Representatives (as needed)
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3. SUBMITTALS T
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A. Each contNractor is responsible to have all submittals and mock-ups, as related to the
pre-installation meeting scope of work, submitted and approved prior to commencement
of the pre-installation meeting.
4. LIST OF REQUIRED MEETINGS
* Selective Demolition
* Doors/Frames/Hardware
* Interior Glass and Glazing
* Finish Carpentry & Millwork
* Acoustical Ceilings/Acoustical Wall Panels
* Paint and VWC
* Flooring (VCT, Carpet)
* Operable Partitions
* Partition Walls
TEVEBAUGH ARCHITECTURE PRE-INSTALL MEETINGS
TA PROJECT NO. 21037 01 31 19 - 1

CUSTOMS HOUSE RENOVATION AND ADDITION 516 N. KING ST, WILMINGTON, DE 19801
#MJ0217000003-BP5 JULY 3, 2026
o Metal Studs
o Drywall
o Insulation
o Doors/Frames/Hardware
* Fire Protection
o Fire Sprinkler Systems
o Fire Alarm Systems
* MEP Coordination
o Mechanical Piping Roughin
o Plumbing Roughin
o Insulation
o Electrical Roughin
o Electrical - Bonding, grounding, lightning protection
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o Automatic Temperature Controls
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o Commissioning
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* Voice/Data Low Voltage Wiring
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* Security System
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* Audio-Visual Equipment
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* Owner Furnished Equipment
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* Final Cleaning
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5. AGENDA G
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A. At a minimum, the Contractor shall be prepared to discuss the items as listed on the
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agenda template shown on the following page:
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PROJECT: CUSTOMS HOUSE RENOVATION AND ADDITION
PRE-INSTALL MEETINGS TEVEBAUGH ARCHITECTURE
01 31 19 - 2 TA PROJECT NO. 21037

516 N. KING ST, WILMINGTON DE 19801 CUSTOMS HOUSE RENOVATION AND ADDITION
JULY 3, 2026 #MJ0217000003-BP5
PRE-INSTALLATION MEETING:
__________________________________________________________
(Insert Phase of Work)
ATTENDEES:
NAME COMPANY WORK ITEM CONTRACT
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TEVEBAUGH ARCHITECTURE PRE-INSTALL MEETINGS
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CUSTOMS HOUSE RENOVATION AND ADDITION 516 N. KING ST, WILMINGTON, DE 19801
#MJ0217000003-BP5 JULY 3, 2026
TESTING & INSPECTION REQUIREMENTS
(THESE REQUIREMENTS COME FROM THE PROJECT MANUAL)
PART 1 - REVIEW CONTRACT DRAWINGS AND SPECIFICATIONS
Drawing / Spec No. Comments / Conflicts
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REVIEW SCOPES OF WORK (SEE SECTDION 011100 IN THE PROJECT MANUAL)
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REVIEW RELEVANT RFI'S
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REVIEW SUBMITTALS (SEE TRHE SUBMITTAL REGISTER)
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REVIEW MATERIALS AND DELIVERIES
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REVIEW SCHEDULE ATND SEQUENCE OF WORK
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JOB SITE SAFETNY (SEE THE CONTRACTOR'S SAFETY PROGRAM OR OSHA)
* Safety Plans must be submitted before the start of work
* Certificates of Insurance need to be submitted before the start of work
* Minimum PPE - Hardhats, steel toe boots, safety glasses
* Lock-out, Tag, Test and Try ALL utilities is critical before the start of demolition
* Signage & HAZCOM Requirements
* Potential Hazards
o Excavations >4 ft
o Slips/trips/falls
o Existing utilities to remain and protected
o Overhead debris
o Power tools
o Heavy equipment
PRE-INSTALL MEETINGS TEVEBAUGH ARCHITECTURE
01 31 19 - 4 TA PROJECT NO. 21037

516 N. KING ST, WILMINGTON DE 19801 CUSTOMS HOUSE RENOVATION AND ADDITION
JULY 3, 2026 #MJ0217000003-BP5
COORDINATION WITH OTHER TRADES
ACTION ITEMS AND RESPONSIBILITY
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TEVEBAUGH ARCHITECTURE PRE-INSTALL MEETINGS
TA PROJECT NO. 21037 01 31 19 - 5

CUSTOMS HOUSE RENOVATION AND ADDITION 516 N. KING ST, WILMINGTON, DE 19801
#MJ0217000003-BP5 JULY 3, 2026
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PRE-INSTALL MEETINGS TEVEBAUGH ARCHITECTURE
01 31 19 - 6 TA PROJECT NO. 21037

516 N. KING ST, WILMINGTON DE 19801 CUSTOMS HOUSE RENOVATION AND ADDITION
JULY 3, 2026 #MJ0217000003-BP5
SECTION 013125
WEB-BASED PROJECT MANAGEMENT SYSTEM
1. GENERAL PROVISIONS
A. The general provisions of the Contract, including the Conditions of the Contract (Gen-
eral, Supplementary and other Conditions, if any) and Division 1 as appropriate, apply to
the Work specified in this Section.
B. Refer to provisions in AIA Document A232 - 2019 EDITION, GENERAL CONDITIONS
OF THE CONTRACT FOR CONSTRUCTION, for requirements in addition to those
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specified in Division 1.
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C. Refer to Scope Information Sheets for all contracts bound in the Project Manual under
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Section 011100 - SUMMARY OF WORK. The Scope Information Sheets describe gen-
erally the work included in each contract, but the workP is not necessarily limited to that
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D. All Contractors shall use Internet/Web-based Pproject management software to transmit
documents, track, and otherwise manage this project.
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E. Use of this project management software will not change any contractual responsibilities
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of the construction team members. D
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2. DEFINITIONS
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A. System: A real time web-Rba sed software that shares data, translates data, organizes da-
ta, facilitates communication, archives actions, and offers scheduling prompts to identi-
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fied Users.
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B. Users: AuthorizTed participants of this project furnished with a unique password and au-
thorized to aOccess the system to view/input/export data. Owner, Construction Manager,
Architect, Nand the Contractors are all Users. Other Users may be added as necessary.
C. Contacts: Entities identified to automatically receive specific transmissions or entities
selected to receive specific information sent by the system through to an e-mail address.
D. Signees: Those individuals identified, by the Contractors, authorized to sign change or-
ders and payment applications via electronic signature. This electronic signature is as
contractually binding as an original signature on paper.
3. USE OF SYSTEM
A. The use of the system is mandatory for the documentation of the transmittal of all non-
oral information, even if the actual transmission of the information is by another means.
B. The use of the system will be mandatory by the Contractors to send, retrieve, and re-
spond to data.
TEVEBAUGH ARCHITECTURE WEB BASED PROJECT MANAGEMENT SYSTEM
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CUSTOMS HOUSE RENOVATION AND ADDITION 516 N. KING ST, WILMINGTON, DE 19801
#MJ0217000003-BP5 JULY 3, 2026
C. In addition to this web-based project management system, the Contractors will be re-
quired to use electronic mail (email) for day-to-day communication and correspondence.
Email will be the primary means of transmitting written communication (i.e. meeting
minutes, draft pay applications, etc.).
4. QUALITY ASSURANCE
A. A three-hour training session in the use of the software for this project will be offered by
the Construction Manager at a location convenient to the project site. Attendance by one
member of each Contractor's organization is mandatory. Additional attendees may enroll
based on availability of training space. All attendees must have a working knowledge of
computers. Training can not begin until three working days after the receipt of the sub-
mittals indicated below.
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B. Technical assistance will be provided by on-line help, email, or telephone for all Users
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through-out the life of the project.
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5. SUBMITTALS P
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A. Submit to the Construction Manager, within 5 daUys following the receipt of the letter of
intent to award, in an electronic template, the fPollowing:
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1. Electronic logo of organization (as needed)
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2. Names, mailing address and electronic address of its Users and Contacts.
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3. Designation the role/responsibilDity for each User
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6. SOFTWARE AND HARDWARE REQUIREMENTS
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A. Each User shall provide Ran d maintain a computer with high-speed internet access and
an email address. The computer shall have a high-speed internet browser (Internet Ex-
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plorer 8.0 or higher, Firefox version 3.6.12 or higher, Google Chrome or Safari version
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5.0 or higher) and a high speed cable Internet access, high speed DSL or T1 line.
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B. License(s) tOo Use System - Each Contractor will be provided unlimited licenses to use
the systemN for this project. Each license will allow secure unlimited usage from the no-
tice to proceed until the original contract completion date.
7. SYSTEM DESCRIPTION
A. The web-based project management system is a "secure, real-time, interactive, central-
ized database" specifically established and maintained for the management of this con-
struction project. The product is designed to facilitate communication and improve the
time management of its users by facilitating the sharing of information. Information will
be available 24/7, from any computer meeting the specifications listed above. The infor-
mation is fully protected. The electronic platform allows information to be transmitted
across the internet reducing printing and postage costs and the time associated with
such activities.
B. The system contains a directory of the project participants.
WEB BASED PROJECT MANAGEMENT SYSTEM TEVEBAUGH ARCHITECTURE
01 31 25 - 2 TA PROJECT NO. 21037