Customized Benchmark Assessment Program for Kingsport City Schools

Agency:	City of Kingsport
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 611430 - Professional and Management Development Training
Posted Date:	Feb 18, 2026
Due Date:	Mar 4, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

Customized Benchmark Assessment Program

For Kingsport City Schools

Date Advertised: February 4, 2026

Opening date: March 4, 2026

Sandra Sloan

Assistant Procurement Manager

City of Kingsport – Kingsport City Schools

415 Broad Street

Kingsport, TN 37660

REQUEST FOR PROPOSAL

Sealed Price Proposals for the following project will be received by the Procurement Manager

until 4:00 PM Eastern Time on March 4, 2026 and at that time publicly opened in Conference

Room 436, 4th Floor, City Hall located at 415 Broad Street, Kingsport, Tennessee. All proposals

will be considered for award or rejection at a later date.

PROJECT: Customized Benchmark Assessment Program for Kingsport City Schools

Documents for the above referenced item are available online at https://www.kingsporttn.gov/city-

services/purchasing/invitations-to-bid-requests-for-proposals-requests-for-qualifications/.

All questions regarding this Request for Proposal must be submitted to Sandra Sloan, Assistant

Procurement Manager, Schools, at the following email, ssloan@k12k.com, no later than

Wednesday, February 11, 2026, at 4:00 PM Eastern Time. All questions will be answered via

Addendum, which will be added to the city’s website by the end of business on February 18, 2026.

By submission of a signed proposal bid, the bidder certifies total compliance with Title VI and

Title VII of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

No submitted proposals may be withdrawn for a period of one hundred twenty (120) days after the

scheduled closing time of the receipt of proposals. All proposals shall be signed, sealed and

addressed to the Procurement Manager, City of Kingsport, 415 Broad Street, Kingsport, TN 37660

and marked “RFP – Customized Benchmark Assessment Program for Kingsport City Schools”.

The City, by its governing regulations reserves the right to accept or reject any or all proposals

received, to waive any informalities in bidding and to re-advertise.

PUB IT: 2/4/26

Chris McCartt

City Manager

PROCUREMENT PROCESS

A. Proposals will be received by the Procurement Manager until 4:00 P.M., Eastern Time on

Wednesday, March 4, 2026, at which time it will be publicly opened in Conference Room 436, City

Hall, 415 Broad Street, Kingsport, Tennessee.

B. The Sealed Proposal shall be signed by an authorized representative and the sealed envelope

addressed as follows:

Procurement Manager

City of Kingsport

415 Broad Street

Kingsport, Tennessee 37660

Proposal for Customized Benchmark Assessment Program for Kingsport City Schools

C. An original hard copy, two (2) additional hard copies, and an electronic copy (flash drive) of the

Proposal are required.

D. Proposals, modifications, or corrections received after the scheduled closing time of the receipt of

Proposals will not be considered. The City of Kingsport is not responsible for delays in delivery by

mail, courier, etc.

E. No submitted Proposal may be withdrawn for a period of one hundred twenty (120) days after the

scheduled closing time of the receipt of Proposals.

F. No oral interpretation will be made to any Proposer as to the meaning of the Proposal Specifications

or any part thereof. Each written request for clarification or interpretation shall be made in writing to

the City.

NOTE - It is the intent of the City to issue one (1) addendum, if necessary. Written request for

clarification and/or interpretation must be submitted via email to the Assistant Procurement Manager,

Schools, by the end of the business day, February 11, 2026 and addendum will be issued by 4:00 P.M.,

Eastern Time, on February 18, 2026 and will be available online at https://www.kingsporttn.gov/city-

services/purchasing/. Written requests for clarification shall be submitted to the Assistant Procurement

Manager, Schools, by email to ssloan@k12k.com.

It shall be the Proposer’s responsibility to make inquiry as to the addenda issued. Any and all addenda

shall become part of the specifications, and all Proposers shall be bound by such addenda, whether or not

received by Proposer.

General Terms and Conditions

A. Taxes – The City is exempted from Federal Excise Taxes, State of Tennessee and local sales taxes

and Proposer must quote prices which do not include such taxes, unless by law the taxes must be a

part of the price. Exemption Certificates will be furnished upon request.

B. Indemnification – The City of Kingsport, its officers, agents and employees shall be held harmless

from liability from any claims, damages and actions of any nature arising from the use of any service

and/or materials furnished by the Proposer, provided that such liability is not attributable to

negligence on the part of the using agency of failure of the using agency to use the materials in the

manner outlined by the Proposer in descriptive literature or specifications submitted with the

Proposal. The City will not indemnify the successful Proposer.

C. Patent Liability – The successful Proposer, at his own expense, will defend any suit which may be

brought against the City to the extent that it is based on a claim that the goods furnished through a

contract/agreement infringes a United States patent, and in any such suit will pay those costs and

damages which are attributable to such claims and finally awarded against the City.

D. Limitation of Remedies – Any remedies in the Proposer’s Proposal, to include Agreement, License

Product Agreement, Terms and Conditions, Literature, etc., that may be considered in agreement to

waive the legal rights of the citizens of the City of Kingsport may be considered cause for rejection.

E. All agreements related to the purchase and sale of any product pursuant to this bid document will

include the following conditions: "Notwithstanding anything in this section to the contrary, any

provision of provisions of this Section will not apply to the extent they are (it is) finally determined

by a court of competent jurisdiction, including Appellate review if pursued, to violate the laws or

Constitution of the State of Tennessee."

F. Insurance – During any work performed by the successful Proposer(s) on the premises of the City or

otherwise, the successful Proposer(s) agrees to take such measures as to effectually prevent any

accident to persons or property during or in connection with the work; and especially to indemnify

and save harmless the City from all loss, costs, damages, expense and liability for property damage

and for bodily injuries to, or death of, any persons, including without limitation, as to both property

damage and bodily injury, and the Proposer and the City and their representative agents and

employees, occasioned in any way by the acts or omissions of the Proposer, or the Proposer’s agents,

employees, during or in connection with said work, excepting only property damage, bodily injury or

death caused by the sole negligence of the City, its agents or employees.

The successful Proposer shall maintain such insurance as will protect it from claims under Workers’

Compensation Acts and from any claims for bodily injuries, including death, either to its employees

or others, and from all claims on account of property damage, which may arise in connection from

said work.

All Certificates of insurance and policies shall contain the following clause: "The insurance covered

by this Certificate will not be canceled or materially altered, except after thirty (30) days written

notice has been received by the City."

Insurance required with a minimum of One Million Dollars ($1,000,000.00) limits are

Comprehensive General Public and Professional Liability, Comprehensive Automobile Liability and

Owner’s Liability. Malpractice Insurance is required with a minimum limit of One Million Dollars

($1,000,000.00) per occurrence, Five Million Dollars ($5,000,000.00) aggregate.

This requirement will be effective for the life of any contract/agreement entered into by the Proposer

and the City.

G. F.O.B. – All prices will be quoted F.O.B. Kingsport, Tennessee, delivery to City of Kingsport’s

location shall be without additional charge.

H. By submission of a signed Proposal, the Proposer certifies total compliance with Title VI and Title

VII of the Civil Rights Act of 1964, as amended, and all regulations promulgated thereunder.

I. Contracts and purchases will be made or entered into with the lowest, responsible, compliant Proposer

meeting specifications for the particular grade or class of material, work or service desired in the best

interest and advantage to the City of Kingsport. Responsible Proposer is defined as a Proposer whose

reputation, past performance, and business and financial capabilities are such that he would be judged

by the appropriate City authority to be capable of satisfying the City’s needs for a specific contract or

purchase order.

J. The City reserves the right to determine the low Proposer either on the basis of the individual items or

on the basis of all items included in its Request for Proposal, unless otherwise expressly provided in

the Request for Proposal. The City reserves the right to accept any item or group of items of any kind

and to modify or cancel in whole or in part, its Request for Proposal.

K. All contracts or purchase orders issued for this award will be governed by the laws of the State of

Tennessee. Arbitration is not permitted and if a dispute arises between the parties concerning any

aspect of the contract or purchase order and it cannot be resolved by mutual agreement, any party

may resort to resolution of the dispute by litigation in the state or federal courts for Kingsport,

Sullivan County, Tennessee. The parties waive their right to a jury trial. Mandatory and exclusive

venue and jurisdiction for any disputes shall be in state or federal courts for Kingsport, Sullivan

County, Tennessee.

L. The City, in accordance with its governing directives, reserves the right to reject any and all

Proposals, to waive any informality or irregularities in Proposals and unless otherwise specified by

the Proposer, to accept any item.

M. All contracts, purchase orders, and any documents or material obtained by the City may be subject to

disclosure in whole or in part pursuant to the Tennessee Open Records Act set out in T.C.A. 10-7-

503 et seq. without regard to any provision contained in the document declaring information

confidential.

N. All contracts or purchase orders will include a provision that is not assignable by the Proposer

without the written consent of the City.

O. CONFLICT OF INTEREST:

1. No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for,

let out, overlook or in any manner superintend any of the work for the City of Kingsport has a

direct interest in the award of the vendor providing goods or services.

2. No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the

award or administration of an award supported by Federal funds if a conflict of interest, real or

apparent, would be involved. Such a conflict would arise when the employee, officer or agent,

any member of their immediate family, his or her partner, or an organization, which employs, or is

about to employ, any of the above, has a financialor other interest in the firm selected for award.

3. The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept

gratuities, favors or anything of monetary value from vendors, potential vendors, or parties to

sub-agreements.

4. Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s)

(relatives include spouse, children, stepchildren or any to whom you are related by blood or

marriage) that are currently employed by the City of Kingsport, Tennessee, including the

Kingsport City School System or serve on the Kingsport Board of Mayor and Aldermen or the

Kingsport Board of Education?

Yes

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
RFP	Customized Benchmark Assessment Program for Kingsport City Schools	# 1	Sandra Sloan, ssloan@k12k.com		Mar 04,2026 04:00 PM ET

Customized Benchmark Assessment Program for Kingsport City Schools

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