Custom Built Loft Bed Legs
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Mar 19, 2024 |
| Solicitation No: | RFQ-1000965 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
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Contact Information
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RFQ-1000965 Addendum 1
Custom Built Loft Bed Legs
Issue Date: 3/4/2024
Questions Deadline: 3/12/2024 03:00 PM (CT)
Response Deadline: 3/19/2024 03:00 PM (CT)
Contact Information
Contact: Tisha Campbell
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames 50011-1004
Phone: (515) 294-4542
Email: tishac@iastate.edu
Page 1 of 11 pages
Deadline: 3/19/2024 03:00 PM (CT)
RFQ-1000965 Addendum 1
Event Information
Number:
RFQ-1000965 Addendum 1
Title:
Custom Built Loft Bed Legs
Type:
Request for Proposal (Public)
Issue Date:
3/4/2024
Question Deadline: 3/12/2024 03:00 PM (CT)
Response Deadline: 3/19/2024 03:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is requesting proposals from
qualified contractors to build custom loft bed legs to be used as replacement legs on
existing loft beds for the Iowa State University Department of Residence.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity. Note: Please hold all questions until the pre-proposal meeting
scheduled for Monday, March 11th at 1:00 pm.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Bid Activities
Pre-proposal Meeting Conference Call
3/11/2024 1:00:00 PM (CT)
Due to the nature of this RFQ a mandatory pre-proposal meeting will be held via conference call Monday, March
11th at 1:00 pm CST.
If you intend to respond to this RFQ and attend the pre-proposal meeting please email Tisha Campbell at
tishac@iastate.edu and indicate the name of the attendee(s) and provide an email address to be sent the invitation to
the meeting.
The purpose of the pre-proposal meeting is to answer questions and provide further clarification as may be required.
Please hold all questions until the pre-proposal meeting conference call.
Verbal statements made by ISU representatives at this meeting, regarding changes in this request for quote, will not
be considered binding, unless confirmed by written addenda issued by ISU.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Service and Delivery.pdf
Download
Instance Requirements
Dorm leg section image.jpg
Download
Picture of dorm leg section
Page 2 of 11 pages
Deadline: 3/19/2024 03:00 PM (CT)
RFQ-1000965 Addendum 1
Screw Image.jpg
Image of screw
Drawing #1.pdf
Drawing #1
Drawing # 2.pdf
Drawing #2
Image of dowels.pdf
Image of dowels
Download
Download
Download
Download
Requested Attachments
Warranty Terms and Conditions
(Attachment required)
Please provide warranty terms and conditions
Bid Attributes
1 Introduction
Iowa State University of Science and Technology (ISU) is requesting proposals from qualified contractors to build
custom loft bed legs to be used as replacement legs on existing loft beds for the Iowa State University Department
of Residence.
2 Specifications/Scope of Work
Iowa State University Department of Residence is requesting proposals from a contractor to build loft beds legs for
our existing loft beds to be used as replacements for damaged legs. The previous loft beds were built by Iowa
Prison Industries and Iowa Prison Industries can no longer produce furniture products.
ISU Department of Residence is seeking a total of 1000 loft bed leg sections, there is a critical need to have at least
500 of these loft bed leg sections delivered by May 10, 2024 to begin summer replacement with the remaining
delivered by July 31, 2024. Contractor can produce and ship/deliver in batches if needed.
Specifications
Contractor is responsible for producing replacement loft legs that are compatible with the existing lofts. University
will provide Contractor with drawings, measurements, and specifications University received from the prior supplier
of the replacement loft legs. However, Contractor shall modify the provided drawings, measurements, and
specifications or create new drawings, measurements, and specifications as needed to ensure the compatibility of
the replacement loft legs with the lofts. Contractor shall use materials that are consistent with the loft materials to
ensure a consistent aesthetic.
Each loft bed end consist of two sections, the ends are used interchangeably as bed headboard and/or
footboards. Each section consists of 2 wooden legs and three wooden crossmembers. Two sections of these legs
are connected to make one loft bed end. Each section requires a set of metal channels to be inserted within the
legs for attachment to the frame. A complete loft bed end would have 4 metal channels. Drawings with dimensions
and pictures have been attached. The drawing provided were produced by Iowa Prison Industries and Iowa State
University was given permission to use these. The use of Iowa Prison Industries drawings and specifications can
only be used for ISU purchases and only be used by the awarded supplier.
Contractor will be responsible for the sourcing of wood materials for manufacturing, screws, and finish materials.
Overall Complete Loft bed dimensions: 39-1/4" D x 87-5/16"W x 72" H
Dimensions of loft leg section: 39 1/4" D x 36" H
Dimensions of loft leg sections connected to together to make one loft leg end: 39 1/4" D x 72" H
Page 3 of 11 pages
Deadline: 3/19/2024 03:00 PM (CT)
RFQ-1000965 Addendum 1
Wood Materials
Loft bed legs are to be constructed using red oak and a natural finish applied.
Metal Channels
Each section must have a metal channel inserted in each leg post. The leg post would need a 13/16" wide x 1 3/4"
depth channel rout. ISU will provide all metal channels to the awarded contractor for contractor to insert, these will
either be delivered or ship to the Contractor depending on the location of the Contractor. Metal channels are
secured in place by wood screws. Each metal channel will require 11 screws.
Screws
The contractor will be responsible for sourcing the screws needed to attach the channels. A total of 11 screws are
needed for each section with a total of 22 screws needed for each loft bed end. These are a wood screw Philips
head #8 x 1/2" screws. Picture attached.
Pin Holes and Metal Pins
Pin Holes are 5/16" DIA x 1 3/8" depth. Metal pins to connect the two sections together to make one loft leg will be
supplied and inserted by ISU Department of Residence once legs are delivered.
Sample
Upon award Contractor will be required to produce two loft leg ends (this would be four leg sections) and provide
these to the ISU Department of Residence for review, testing and approval prior to beginning the mass production
of these legs. Once testing and approval is made by ISU Residence Halls Contractor can move forward with
production of all legs.
Delivery
Contractor will need to arrange delivery with ISU Department of Residence, all deliveries will be made to the
following address:
Iowa State University
ISU Department of Residence Warehouse
2219 State Ave.
Ames, IA 50014
Deliveries can be made in batches to meet the expected timeframes.
Warranty terms and conditions
Contractor will need to provide their warranty terms and conditions as part of their response to this RFQ.
Acceptance
Regardless of receipt date and any subsequent payments made by ISU, the University shall be deemed to have
accepted goods procured hereunder only after the completed and successful installation of furniture components.
Acceptance shall be deemed to have taken place 10 days after delivery, allowing time for a complete final
inspection for compliance with furniture specifications. This statement shall govern over the preprinted acceptance
term stated on the reverse side of any resulting ISU purchase order.
Payment and Completion
Payment will be made in full after undamaged delivery to the delivery address, provided such items comply fully with
the purchase order.
Invoices requesting payment shall reference the purchase order number provided and be emailed to
invoices@iastate.edu or mailed to the following address:
Iowa State University Accounts Payable
1520 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Pre-proposal Conference Call
A pre-proposal conference call will be held via conference call Monday, March 11th at 1:00 pm central standard
time.
Page 4 of 11 pages
Deadline: 3/19/2024 03:00 PM (CT)
RFQ-1000965 Addendum 1
If you intend to respond to this RFQ and attend the pre-proposal meeting please email Tisha Campbell at
tishac@iastate.edu and indicate the name of the attendee(s) and provide an email address to be sent the invitation
to the meeting.
3 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Overall cost to ISU
Ability to meet the product production and delivery timeframe
Warranty terms and conditions
Payment Terms
Exceptions to terms and conditions of this RFQ
References
Read and understood
(Required: Check if applicable)
4 Reference #1 Name and Company
Note: It is strongly recommended that you provide references. If you do not provide references in your bid
response, you may not be given an opportunity to provide them later in the bid process and you may be scored 0
points with respect to this evaluation criteria.
(Required: Maximum 1000 characters allowed)
5 Reference #1 Phone
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
6 Reference #1 Email
(Required: Email address)
7 Reference #2 Name and Company
Note: It is strongly recommended that you provide references. If you do not provide references in your bid
response, you may not be given an opportunity to provide them later in the bid process and you may be scored 0
points with respect to this evaluation criteria.
(Required: Maximum 1000 characters allowed)
8 Reference #2 Phone
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
Page 5 of 11 pages
Deadline: 3/19/2024 03:00 PM (CT)
RFQ-1000965 Addendum 1
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