TOWN OF NARRAGANSETT, RI
PURCHASING DEPARTMENT
BID: CUSTOM APPAREL FOR PARKS,
RECREATION, AND BEACH
Susan W. Gallagher, Purchasing Manager
Michelle Kershaw, Parks & Recreation Director
Bid Opening (Due Date): Wednesday, February 18, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: _____________________________________
INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for CUSTOM APPAREL FOR PARKS, RECREATION, AND BEACH on or before
11:00 am on Wednesday, February 18, 2026 at the office of the Purchasing Manager, 25
Fifth Avenue, Narragansett, RI and at that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday and
are available on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
CUSTOM APPAREL FOR PARKS, RECREATION, AND BEACH
Bids must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699" bearing the name and
address of the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing time
for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities in
the bids received and to accept and award the bid to the lowest qualified bid deemed most
favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the Finance
Department (401)782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED, OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, R.I. until the time indicated on the advertisement for Bids, for
the commodities, equipment or services designated in the specifications and will then
be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the phraseology
of the proposal or in the item or items mentioned therein, must contain the name and
proper address of the bidding firm, and must be signed by a responsible member of
the firm with his/her signature and official title. Proposals that are not complete, or
contain any omissions, erasures, alterations, additions or contain irregularities of any
kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town Hall, Narragansett, RI 02882 and must be marked
with the name and address of bidder, date and hour of opening, and name of bid.
b. The Purchasing Manager will decide when the specified time has arrived to open
bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will not
be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for the
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withdrawal of the bid after it has been opened.
f. Proposals received prior to the time of opening will be securely kept unopened. No
responsibility will attach to an officer or person for the premature opening of a
proposal not properly addressed and identified.
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid
Proposal Form. In the event that there is a discrepancy between the unit prices and
the extended totals, the unit prices shall govern. In the event there is a discrepancy
between the price written in words and written in figures, the prices written in words
shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount period
shall be computed from the date of delivery or from the correct invoice as received by
Town Treasurer, whichever date is later. The date of delivery shall be construed to
mean the date on which bid item is determined to meet the specifications and is
therefore acceptable. Discounts for a period less than thirty (30) days may not be
considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Para.1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation taxes.
The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue number
and any other information necessary to prove that the intended substitution of a
commodity is equal in all essential respects to the bid standard. Bidder must prove to
the satisfaction of the Town Manager or by person or persons designated by him,
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that his/her designated substitute is equal to the bid standard: otherwise, his/her bid
will be declared "No Bid" insofar as the item in question is concerned.
9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of Bid) mailed (or otherwise furnished) to the successful bidder followed
by a Town Purchase Order shall, unless otherwise specified, be deemed to result in
a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode Island.
The bid prices must include delivery and shipping to the Town. No additional
shipping, handling, or fuel surcharge costs will be honored by the Town. Deliveries
must consist only of new merchandise or equipment (unless otherwise specified) and
shall be made between 8:30 a.m. and 3:00 p.m., Monday through Friday. No delivery
shall become due or be acceptable without a written Purchase Order issued by the
Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term “vendor” shall mean any and all individuals,
companies, corporations, and business entities that provide goods or services to the
Town of Narragansett pursuant to any and all relevant and appropriate Federal, State,
and local purchasing rules, regulations, and procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with goods
and services necessary for routine and emergency operations. The Town will not
discriminate against vendors as entities, or individual employees thereof on any
legally-recognized basis included, but not limited to, race, age, color, religion, sex,
marital status, national origin, physical or mental disability, Veteran’s status,
pregnancy, sexual orientation, genetic conditions, predisposition to certain diseases,
or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
The Town reserves the right to reject any and all proposals, to waive any informality
in the proposals received and to accept the proposal deemed to be most favorable to
the best interests of the Town.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
