939539 Custodial Services for LRT Stations and Connected Transit Centers and Pedways

The City of Edmonton (the City) invites bidders to submit bids for Custodial Services for LRT Stations and Connected Transit Centers and Pedways.

Intended term of Contract: two (2) years, commencing April 1, 2027. In its sole discretion, the City may extend the Term on the same terms and conditions for up to eight (8) additional year(s). The length of any extension(s) will be at the City’s sole discretion.

The Form of Agreement, located in the Form of Agreement Section in the SAP Ariba Platform, defines the Work the successful bidder will perform.

How to Access the Sourcing Event
Bidders who are interested in submitting their bids should click on “Respond to Posting” and accept and submit Prerequisites to this Sourcing Event in order to view the complete Sourcing Event. Bidders will then need to accept the bidder agreement and accept the Prerequisites to view the complete Sourcing Event.

Bidders whose organizations are already transacting with the City of Edmonton through Ariba for Buying and Invoicing should use their “enabled” (transactional) Supplier Ariba account (current and valid ANID Account Number) to respond to this opportunity. Please speak to your Ariba system administrator regarding creating a user profile in your organization’s transactional account. If you are unsure of whether your organization is transacting with City of Edmonton for Buying and Invoicing, or if you need help with finding the right contact within your organization, please contact suppliermanagement@edmonton.ca

The City is not responsible for any failure of the Ariba website, though bidders are encouraged to notify the City of any website issues.

Ariba Discovery has a Help feature in the top right corner of the screen, which provides step-by-step instructions, videos and live help. Additionally, training resources are available for suppliers in Ariba Discovery: Searching and Bidding on Procurement Opportunities sections on City of Edmonton’s website: https://www.edmonton.ca/business_economy/selling_to_the_city/sap-ariba.aspx?utm_source=virtualaddress&utm_campaign=SAPAriba

The Opportunity Amount indicated is not reflective of the actual budget or estimated spend for the Contract. The City is not disclosing that amount at this time. The Opportunity Amount is not binding on the City and bidders will have no claim against the City for any difference between the Opportunity Amount and the final Contract amount.

All inquiries and questions, including technical inquiries and inquiries regarding the procedure of this Sourcing Event, are to be made via SAP Ariba Event Messages prior to the Close of Questions. Any verbal or written inquiries directed in any other way, other than in any bidders conference or pre-bid meeting held pursuant to this Sourcing Event, may not be considered. The City is not obligated to provide responses to any inquiries or questions it receives regarding this Sourcing Event.

The Preferred Bidder must provide at its own expense a performance security that complies with the requirements, in the value of ten percent (10%) of the annual Contract value in favour of the City of Edmonton. The Preferred Bidder should use the attached Performance Security template (under “Attachments to the Sourcing Event”), but regardless of the form used, the bond must be in a form acceptable to the City. The City may consider alternate forms of performance security in lieu of the performance bond. The bidder should advise the City of its proposed alternate form of performance security and obtain the City’s approval before submitting a bid.

Bidders are invited to attend an optional bidders conference to be held on:
Monday, September 24 · 10:00 AM – 10:45 PM Virtual Meeting
Time zone: America/Edmonton
Google Meet joining info
Video call link: meet.google.com/uvm-rzzy-gcc
Or dial: (‪CA‬) +1 226-315-8589‬ PIN: ‪122 366 349#‬

This bidders conference is optional and will not impact bid acceptance. The City will not be responsible for communicating information discussed at the bidders conference to bidders who fail to attend. Notwithstanding that the City may provide oral answers to questions at the bidders conference, those answers are

Bidders are required to attend ONLY one of two mandatory in person site meetings. Details are located within the Ariba Sourcing Event, and RFP Instructions document.