Custodial Services Contract FY20-21, 21-22 and 22-23

Agency: City of Rancho Palos Verdes
State: California
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: May 18, 2020
Due Date: Jun 4, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Title: Custodial Services Contract FY20-21, 21-22 and 22-23
Category: Public Works
Status: Open
Bid Recipient: Director of Public Works

Description:
In general, the work comprises without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant work necessary to provide custodial and janitorial services as further described in Exhibit “A”. The quantity of work to be performed and materials to be furnished are approximate only, being given as a basis for the comparison of Bids. Actual quantities of work to be performed may vary at the discretion of the Director of Public Works . The work to be done shall include furnishing all materials, equipment, tools, labor, and incidentals as required by the Specifications, and Contract Documents, in the City of Rancho Palos Verdes, California.

Publication Date/Time:
5/18/2020 4:30 PM
Publication Information:
PV News
Closing Date/Time:
6/4/2020 10:00 AM
Bid Opening Information:
June 4, 2020 at 10:00 am
Pre-bid Meeting:
None
Contact Person:
Ron Dragoo, City Engineer
publicworks@rpvca.gov
310-544-5252
Download Available:
Yes
Fee:
$45 per set / $60 if mailed
Plan & Spec Available:
Potential Bidders may obtain the Contract Documents for the Contract at Rancho Palos Verdes City Hall, 30940 Hawthorne Blvd, Rancho Palos Verdes, California 90275 for a non-refundable fee of $45.00 per set, or $60.00 per set if mailed. The City must receive payment before the Contract Documents will be provided. Interested parties may also download the Contract Documents free of charge from the City’s website, http://www.rpvca.gov/Bids

Business Hours:
Mon-Fri, 7:30 am - 5:30 pm
Fax Number:
310-544-5292
Plan Holders List:
Potential Bidders who purchase Contract Documents from City Hall will be placed on the list of Plan Holders at the time of purchase. Only those firms on the list of Plan Holders will be informed of any and all subsequent contract information prior to bid opening, including Addenda. Addenda will be issued only to a Plan Holder. Those downloading documents who want to be placed on the list of Plan Holders will need to contact the Public Works office at publicworks@rpvca.gov or 310-544-5252 and ask to be registered as a Plan Holder for the specified contract. Potential Bidders must provide company contact information including company name, address, telephone and facsimile numbers, email address, and the contract number and title as it appears on this Notice along with their request to be registered.
Qualifications:
The bidder must possess the appropriate license and/or registration issued by the California State License Board at the time of the Bid submission. No contract will be awarded to any bidder who is not properly licensed/documented in California as required by the California Business and Professions Code to perform the work requested. The successful Contractor must also possess a current City business license.
Miscellaneous:
If you discover any error, omission, ambiguity or conflict in the Plans or Specifications and wish to have clarification, please fax or email your request for clarification to Ron Dragoo, City Engineer at publicworks@rpvca.gov such that it is received no later than close of business on May 28, 2020. Requests for clarification received after this date will be disregarded. Please indicate the Contract in your request for clarification. Responses will be provided by June 1, 2020.
Related Documents:

Attachment Preview

TABLE OF CONTENTS
NOTICE INVITING SEALED BIDS .................................................................................NC 1
BACKGROUND/DESCRIPTION OF WORK ..................................................................NC 1
COMPLETION OF WORK .............................................................................................NC 1
OBTAINING BID DOCUMENTS .....................................................................................NC 1
FACSIMILE NUMBER AND EMAIL ADDRESS ..............................................................NC 2
REQUEST FOR CLARIFICATION .................................................................................NC 2
PREVAILING WAGES ...................................................................................................NC 2
BONDS ..........................................................................................................................NC 2
LICENSE .......................................................................................................................NC 3
REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS ................NC 3
RETENTION SUBSTITION ............................................................................................NC 3
LIQUIDATED DAMAGES ...............................................................................................NC 3
BIDDING PROCESS ......................................................................................................NC 3
INSTRUCTIONS TO BIDDERS .......................................................................................... i 1
FORM OF PROPOSAL ...................................................................................................... i 1
DELIVERY OF PROPOSALS ............................................................................................. i 1
MODIFICATIONS AND ALTERNATIVE PROPOSALS ...................................................... i 1
WITHDRAWAL OF PROPOSAL ........................................................................................ i 1
BIDDER’S SECURITY ....................................................................................................... i 1
APPROXIMATE ESTIMATE .............................................................................................. i 1
ADDENDA ......................................................................................................................... i 2
DISCREPANCIES IN PROPOSALS ................................................................................... i 2
COMPETENCY OF BIDDERS ........................................................................................... i 2
BIDDER’S EXAMINATION OF SITE AND CONTRACT DOCUMENTS ............................. i 3
DISQUALIFICATION OF BIDDERS ................................................................................... i 3
RETURN OF BID SECURITY ............................................................................................ i 3
AWARD OF CONTRACT ................................................................................................... i 3
ALTERNATES ................................................................................................................... i 3
LISTING SUBCONTRACTORS ......................................................................................... i 3
EXECUTION OF AGREEMENT ......................................................................................... i 3
INSURANCE AND BONDS ................................................................................................ i 4
TELEPHONES ................................................................................................................... i 4
INTERPRETATION OF PLANS AND DOCUMENTS ......................................................... i 4
SALES AND/OR USE TAXES ............................................................................................ i 4
NON-COLLUSION AFFIDAVIT ............................................................................................i4
EXECUTION OF THE CONTRACT......................................................................................i4
CONTRACT BONDS ............................................................................................................i5
INSURANCE ......................................................................................................................... i5
COMPLIANCE WITH PROVISIONS OF THE PUBLIC CONTRACT .....................................i5
REJECTION OF BIDS ..........................................................................................................i5
GENERAL PROVISIONS
A. CONTRACT PROVISIONS......................................................................................... GP 1
1. UNITS OF MEASURE ......................................................................................... GP 1
B. LEGAL RELATIONS AND RESPONSIBILITY TO THE CITY .................................... GP 1
1. LAWS TO BE OBSERVED .................................................................................. GP 1
2. SOCIAL SECURITY REQUIREMENTS ............................................................... GP 1
3. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS ...... GP 1
4. COMPLIANCE MONITORING AND POSTING JOB SITES ................................. GP 2
5. PREVAILING WAGES ......................................................................................... GP 2
6. PENALTIES ......................................................................................................... GP 2
7. WORK HOURS.................................................................................................... GP 2
8. APPRENTICES ................................................................................................... GP 2
9. LICENSE OF CONTRACTORS ........................................................................... GP 3
10. PERMITS AND LICENSES .................................................................................. GP 3
11. PATENTS ............................................................................................................ GP 3
12. INDEMNITY ......................................................................................................... GP 3
13. NOTICE ............................................................................................................... GP 3
14. CONTRACTOR’S RESPONSIBILITY FOR WORK .............................................. GP 3
15. MAINTENANCE AND GUARANTEE ................................................................... GP 4
16. COOPERATION .................................................................................................. GP 4
C. PROSECUTION AND PROGRESS OF THE WORK ................................................. GP 5
1. WORK SCHEDULE ............................................................................................. GP 5
2. SUBLETTING AND ASSIGNMENT ..................................................................... GP 5
3. CHARACTER OF WORKERS ............................................................................. GP 5
4. AGENTS OR FOREMAN ..................................................................................... GP 5
5. TEMPORARY STOPPAGE OF WORK................................................................ GP 5
6. TIME OF COMPLETION AND LIQUIDATED DAMAGES..................................... GP 6
7. SUSPENSION OF CONTRACT........................................................................... GP 6
D. MEASUREMENT AND PAYMENT ............................................................................ GP 7
1. MEASUREMENT AND PAYMENT ...................................................................... GP 7
2. FINAL INVOICE AND PAYMENT ........................................................................ GP 7
3. EXTRA WORK..................................................................................................... GP 7
4. UNPAID CLAIMS ................................................................................................. GP 8
5. ACCEPTANCE .................................................................................................... GP 8
E. CONTROL OF WORK ............................................................................................... GP 9
1. AUTHORITY OF THE CITY ENGINEER.............................................................. GP 9
SPECIAL PROVISIONS
A. GENERAL CONTRACT INFORMATION ................................................................... SP 1
1. DEFINITION OF TERMS ..................................................................................... SP 1
2. APPEARANCE .................................................................................................... SP 1
5. WORK HOURS.....................................................................................................SP 3
Technical Provisions .................................................................................................... TP 1
CHECKLIST FOR BIDDERS
PROPOSAL PACKAGE
PROPOSAL........................................................................................................................... P-1
BID SHEET............................................................................................................................ P-3
BID SCHEDULE.................................................................................................................... P-4
INFORMATION REQUIRED OF BIDDER........................................................................... P-7
REFERENCES..................................................................................................................... P-9
STATEMENT REGARDING CONTRACTOR LICENSING LAWS...................................... P-13
RESUME............................................................................................................................ P-15
DESIGNATION OF SUBCONTRACTORS......................................................................... P-16
INDUSTRIAL SAFETY RECORD FORM............................................................................ P-17
BID BOND........................................................................................................................... P-18
NONCOLLUSION DECLARATION..................................................................................... P-20
ACKNOWLEDGMENT OF ADDENDA............................................................................... P-21
BIDDER STATISTICAL INFORMATION............................................................................ P-22
CONTRACT PACKAGE
SAMPLE PUBLIC WORKS AGREEMENT.......................................................................... C-1
APPENDIX I: STREET SWEEPING AND TRASH PICK UP SCHEDULE
APPENDIX II: RECYCLING REQUIREMENTS AND FORMS
APPENDIX III: SCHOOL SCHEDULE

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