Custodial Services Bid Documents

T E W
OWN OF AST INDSOR
E & P W
NGINEERING UBLIC ORKS
Mailing Address: 11 Rye Street, Broad Brook, CT 06016
Physical Address: 6 Woolam Road, East Windsor, CT 06088
Leonard J. Norton, P.E. - Director of Public Works/Town Engineer- Phone (860) 292-7073
RFP Documents - Custodial Services
East Windsor, CT - April 1, 2026
East Windsor Request for Proposal
Proposals will be submitted in the office of the First Selectman addressed to Jason Bowsza, First
Selectman, 11 Rye St. Broad Brook, CT 06016, clearly marked "Custodial Service" no later than 11:00am
Tuesday, May 19, 2026, followed by a public bid opening.
INFORMATION FOR BIDDERS
Custodial Specifications are attached in "Exhibit A".
Tax Exemption - Purchase of materials are exempt from Connecticut sales tax.
Site Inspection - A mandatory walkthrough of all buildings is scheduled for 9:00am, Thursday April 23,
2026, starting at East Windsor Town Hall, 11 Rye St, Broad Brook, CT 06016.
Proposal - Each proposer shall fill in all blank spaces of the PROPOSAL FORM in ink with no changes
made to the form. Each proposal must be in a sealed envelope, clearly marked "Custodial Service"
submitted to the office of the First Selectman addressed to Jason Bowsza, First Selectman, 11 Rye St.
Broad Brook, CT 06016, no later than 11:00am Tuesday, May 19, 2026, followed by a public bid opening.
Right to Reject Proposals - The town reserves the right to reject any or all proposals if it is the Town's
best interest to do so. Proposals submitted or received after the scheduled closing time for receipt of
bids will be rejected.
Acceptance of Proposals - Acceptance of proposal will be by notice of the Director of Public Works.

The undersigned declares he has carefully examined the RFP Documents and location(s) of work for the
above referenced project and proposes to perform the work at the following UNIT Prices:
Item No Brief Description Est Quantity Monthly Price Annual Cost
Of Work 12x Monthly
Custodial Services
1 Daily, Weekly, Monthly Lump Sum $ $
Additional Services:
A. Emergency Service (cell block, spills, weather-related issues, etc.)
Cost of Service ................................................................................. $__________________
B. Pre/ Post event coverage hour rate to include night and weekends
Cost of Service ................................................................................. $__________________
C. Clean and shampoo all carpets
Cost of Service ................................................................................. $__________________
D. Clean all air returns
Cost of Service ................................................................................. $__________________
E. Wash all interior and exterior windows.
Cost of Service ................................................................................. $__________________
It is understood that the Lump Sum will control any contract awarded based on this proposal.
The above prices include the cost of all personnel, work and materials to complete the project, whether
specifically stated or not.
The start date for services will be agreed upon with the selected contractor and the Director of Public
Works.
The undersigned certifies that he has not colluded with any individual or firm that has a competitive
interest in responding to this RFP.
Name of Firm: ________________________________________________________________________
Mailing Address: ______________________________________________________________________
_______________________________________________________________________
Phone Number: ___________________________________
Signature of Proposer: _______________________________________ Title: ______________________
Name and Title (typewritten): ____________________________________________________________
Page 1 of 6

Insurance - The Contractor shall have the required insurance which shall be maintained in force until all
work performed on this project is completed. All policies shall hold harmless the Town of East Windsor
and the Town and its agents shall be named additional insured. Each insurance certificate shall contain
a statement by the insurance carrier not to cancel the policy except upon thirty - (30) days' notice to the
Town.
Schedule of Insurance:
Manufacturer's and Contractor's Liability:
Personal Injury Liability $1,000,000 Per Person
$1,000,000 per occurrence
Property Damage $1,000,000 per occurrence
Automotive Liability:
Personal Injury $1,000,000 per person
$1,000,000 per occurrence
Property Damage Liability $1,000,000 per occurrence
Town's Protective Liability:
Personal Injury Liability $1,000,000 per person
$1,000,000 per occurrence
Property Damage Liability $1,000,000 per occurrence
The Contractor shall also carry Worker's Compensation Insurance as required by the State of
Connecticut and any other applicable laws and regulations for all employees engaged in work under the
Contract.
Page 2 of 6

Exhibit A
Custodial Specifications
1. Scope of Services
This contract is intended to provide comprehensive custodial and related services for Town facilities. The
Contractor shall furnish all labor, supervision, and equipment necessary to perform services as specified
herein.
Service shall be performed according to the following schedule:
* Town Hall (8,750sf) 11 Rye St Broad Brook: Five (5) days per week
* Police Department / Town Hall Annex (21,920sf) 25 School St East Windsor: Five (5) days
per week
* Community Center (29,664sf) 28 Abbe Rd East Windsor: Five (5) days per week
* Department of Public Works (4,500sf) 6 Woolam Rd East Windsor: Two (3) days per week
The Contractor shall coordinate staffing and schedules of cleaning hours for to Public Works Director.
Services shall include all rooms and areas on all floors within each facility.
2. Security / Background Checks
All personnel assigned to perform services under this contract must obtain security approval from the
Town prior to commencing work.
Security approval requirements include:
* Background check
* Fingerprinting
The Contractor shall be fully responsible for all costs associated with these requirements. The fee for
background checks conducted through the Town's Police Department shall be $100.00 per employee.
Page 3 of 6

3. Daily Service Log
The Contractor shall maintain a Daily Service Sheet at each facility. This log shall clearly identify and
track completion of all required tasks on a:
* Daily
* Weekly
* Monthly
* Bi-annual basis
The log shall be available for inspection by the Town at all times.
4. Daily Services
The following tasks shall be performed daily unless otherwise specified:
1. Sweep all resilient tile floor areas using a dust mop.
2. Vacuum all carpeted areas.
3. Empty all wastebaskets and receptacles; transport trash and recyclables to designated disposal
areas.
4. Clean and sanitize all restroom facilities, including police cell block areas. This includes:
o Toilets, seats, and urinals
o Sinks and fixtures
o Shower stalls
o Floors
5. Clean and polish all chrome fixtures and mirrors.
6. Damp wipe partitions and sanitize backsplash areas; damp mop and disinfect floors.
7. Restock paper towels, toilet tissue, and soap (supplied by the Town).
8. Clean all interior glass and door glass.
9. Damp mop entranceways, corridors, and meeting/conference rooms.
o "Caution/Wet Floor" signage must be used at all times when applicable.
10. Spot clean carpets as needed.
11. Damp wipe and maintain cleanliness of:
* Tabletops
* Counters
* Desktops
12. Clean and sanitize kitchen areas, including tables, countertops, floor and sinks.
Page 4 of 6

5. Weekly Services
The following tasks shall be performed once per week:
1. Sweep all exterior stairs and walkways adjacent to building entrances.
2. Dust all office furniture, equipment, windowsills, ledges, and moldings, including desktops and
personal workspace areas.
3. Damp mop all office floor areas.
4. Wash and sanitize all lavatory walls and stall partitions
5. Clean tile floors and walls
6. General Requirements
1. Cleaning services shall generally be performed after normal business hours, except for the
following areas, which must be cleaned during regular operating hours:
o First Selectman's Office
o Police Chief's Office
o Detective's Office
2. The Town shall supply the following consumable items:
o Paper products
o Soap
o Trash liners
3. The Contractor shall ensure all work is performed in a safe, professional manner and in
compliance with applicable health and safety regulations.
Page 5 of 6