Current Model Year Automobiles

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Sealed Event

Multiple Bids

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Description

Addendum No. 2 has been issued, extending the Due Date and Time. Please see the attached Addendum No. 2 document for detail.

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Addendum No. 1 has been issued. Please see the attached Addendum No. 1 document for detail.

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THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

PURPOSE AND BACKGROUND.
The purpose of this Solicitation/Event is to receive responses and award a contract with Suppliers(s) to provide Current Model Year Automobiles for Toyota, Kia, Mazda, Hondas and other Ev vehicles to the State of Minnesota and Cooperative Purchasing Venture (CPV) members, on an as needed basis. Subsequent Model Year productions and additional vehicles may be added to the Contract through a fully executed written amendment to the Contract.

Brand names or specific manufacturers stated establish a standard only and are not restrictive. The State will consider responses of other makes, models, or brands, which have comparable characteristics of quality, type, and performance.

All vehicles offered must be the latest production with new equipment and must include Original Equipment Manufacturer (OEM) equipment and OEM available options. All equipment purchased under the Contract must meet all current State and federal regulations at time of vehicle production.

To be considered for award of any Contract resulting from this Solicitation/Event, the Responder must be:

1.1        A vehicle manufacturer or an entity which meets the requirements defined in Section 6 - Solicitation Terms, Clause 17. Distributor or Manufacturer’s Representative; and

1.2        Capable to receive and process up to one hundred (100) vehicles at any one time.

SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to dustin.burns@state.mn.us, no later than October 3, 2025, 3:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the solicitation facilitator listed above may result in rejection of the response.

IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE, AND OPTION 1 AGAIN.

Submit all requested documentation, including, but not limited to, the following documents:
•        Attachment A: Responder Declarations
•        Attachment B: Exceptions to State's Terms and Conditions
•        Attachment D: Responder Forms
•        Workforce and Equal Pay Declaration Page
•        Attachment E: Additional Information
•        Attachment F: OEM Authorization Letter
•        Exhibit D: Pricing and Option Pricing
• Exhibit D - Supplement 1: Sample Quote and Invoice

Response Document Notes:
* Please attach each document only once.
* The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use – but use _instead.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded.

Your response is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

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