Culdesac Canyon Passing Ln, Ph 3

IDAHO TRANSPORTATION DEPARTMENT
REQUEST FOR PROPOSALS
FOR
MATERIALS TESTING AND
GEOTECHNICAL SERVICES
CULDESAC CANYON PASSING LN, PH 3, NEZ PERCE CO
KEY NO. 20032
March 10, 2026

REQUEST FOR PROPOSALS
Table of Contents
General Information
Preparation Instructions
Evaluation Criteria
CE&I Federal-aid Project Log
Scope of Work
The following items are not included in this package, but can be located at the following web
sites:
http://itd.idaho.gov/business/?target=consultant-agreements
General Information and Requirements
Sample Agreement and Consultant Agreement Specifications (1A)
Federal Per Diem Policy
Certification Regarding Debarment, Suspension, and Other Responsibility Matters form
Idaho Code Certification Form
http://apps.itd.idaho.gov/apps/manuals/manualsonline.html
ITD Quality Assurance Manual
ITD Contract Administration Manual
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Key No. 20032
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GENERAL INFORMATION
PROPOSAL
The Idaho Transportation Department (ITD) is seeking qualified and experienced respondents from
interested firms to submit a proposal to provide construction engineering, inspection, sampling and
testing services for the Culdesac Canyon Passing Ln, Ph 3 project.
GENERAL TERMS
This Request for Proposals (RFP) does not commit ITD to enter into an agreement or to pay any costs
incurred in the preparation of a proposal or in subsequent negotiations.
REVISIONS TO RFP
All addenda to this solicitation will be posted on the Consultant Services web page. No notice will be
given by mail.
RESERVATION OF RIGHTS BY ITD
The issuance of this RFP does not constitute an assurance by ITD that any contract will actually be
entered into by ITD, and expressly reserves the right to:
* Waive any immaterial defect or informality in any response or response procedure
* Reject any and all proposals
* Reissue the Request for Proposals
* Invite additional respondents to the proposal
* Request additional information and data from any or all respondents
* Extend the date for submission of responses
* Supplement, amend, or otherwise modify the RFP, and cancel this request with or without the
substitution of another RFP
* Disqualify any respondent who fails to provide information or data requested herein or who
provides inaccurate or misleading information or data
* Disqualify any respondent on the basis of any real or apparent conflict of interest
By responding to this proposal, each respondent agrees that any finding by ITD of any fact in dispute
as to this proposal or the responses thereto shall be final and conclusive, except as provided herein.
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CONFLICT OF INTEREST
By the submission of a proposal, the Consultant agrees to ensure that, at the time of contracting, the
Consultant will have no interest, direct or indirect, that would conflict in any manner or degree with
the performance of the Consultant's obligations under the Agreement. The Consultant shall further
covenant that, in the performance of the contract, the Consultant shall not employ any person, or
subcontract with any entity, having any such known interest.
EEO REQUIREMENTS
Respondent, by submission of a proposal, agrees to not discriminate against any worker, employee,
application subcontractor or any member of the public because of race, color, gender, age, national
origin, or disability, or otherwise commit an unfair employment practice. Respondent further agrees to
comply with all Federal, State, and Local equal employment opportunity requirements and the
requirements of the ITD EEO Special Provisions, accessible at the following web site:
http://apps.itd.idaho.gov/apps/ocr/index.aspx.
All firms working for the Department are required to register on the Bidder's List with the Office of
Civil Rights. If your firm has not registered, go to the following website for instructions:
https://itd.dbesystem.com/. Please make sure your subconsultants are also registered. For further
information regarding this requirement, call the ITD EEO Office at (208) 334-8884.
DBE PARTICIPATION:
In an effort to achieve ITD's DBE Annual Participation Goal (APG) of 10% utilization, ITD
respectfully requests and encourages responder to consider utilizing subcontractors and suppliers listed
on our DBE Directory located at: https://itd.dbesystem.com. For more information regarding ITD's
DBE Program, call the ITD DBE coordinator at (208) 334-8567.
FINANCIAL REQUIREMENTS
Prior to negotiating an agreement, the selected consultant and their subconsultants will be required to
submit certified hourly rates and their last years' financial information and overhead schedule in
accordance with the Federal Acquisition Regulations (FARs) and the ITD Overhead Rate Policy. The
Overhead Rate Policy can be viewed at the following web site:
http://apps.itd.idaho.gov/apps/ocr/index.aspx.
PROPRIETARY MATERIAL
ITD assumes no liability for disclosure of proprietary material submitted by respondents. Proposal
submittals shall be considered public documents under applicable state law except to the extent portions of
the submittals are otherwise protected under applicable law.
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CERTIFICATION REGARDING DEBARMENT
All proposals must contain a signed Certification Regarding Debarment, Suspension, and other
Responsibility Matters form for the prime and each subconsultant.
The certification form is located on the Consultant Services web page at
http://itd.idaho.gov/business/?target=consultant-agreements.
IDAHO CODE CERTIFICATION FORM
All proposals must contain a signed Idaho Code Certification form for the prime and each
subconsultant.
The certification form is located on the Consultant Services web page at
http://itd.idaho.gov/business/?target=consultant-agreements.
PROPOSAL EVALUATION AND SELECTION
An Evaluation Committee will evaluate and determine the individual and comparative merits of each
of the proposals received. It is the responsibility of the Consultant to ensure that it complies with this
RFP and provides the information requested. If the Consultant fails to provide any information
requested in this RFP, such failure may result in either a lowered evaluation score of the proposal or
disqualification of the proposal.
It is the intent of the department to take approximately fifteen days, commencing on the submission
date shown below, to evaluate the submitted proposals. The department intends to notify the
successful and unsuccessful Consultants as soon as practicable after the evaluations have been
completed, and after approval has been given on the Evaluation Committee's recommendations.
As part of the selection process, the top-ranked firms may be required, at their expense, to give a
presentation and/or answer interview questions.
If your firm is selected and approved, negotiations will begin. If negotiations break down with a
selected Consultant, they will be formally ended and negotiations will begin with the next ranked
Consultant.
CONTRACT TYPE AND METHOD OF PAYMENT
The contract for this work will be a professional services agreement. It is anticipated that the method
of payment will be Specific Rates of Compensation.
CONTACT INFORMATION
All questions concerning the procedures of this request for proposal shall be directed to Christina
Straub at ITD via email at Christina.Straub@itd.idaho.gov.
All project specific questions shall be directed by e-mail to Steve Taylor at
Steve.Taylor@itd.idaho.gov. No questions will be accepted by telephone. All questions will be
Culdesac Canyon Passing Ln, Ph 3
Key No. 20032
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responded to by e-mail, within two days of receipt of the question(s).
Interested firms are encouraged to submit a contact e-mail address to Mr. Taylor with a request to be
included on an electronic mailing list. Firms on the mailing list will receive copies of the response to
all project questions submitted. No firms will be identified in the responses. No project specific
questions will be accepted after March 24, 2026.
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PREPARATION INSTRUCTIONS
Proposals must conform to the following instructions. Any non-conforming proposal will be
rejected.
Proposals must be received by ITD by 4:00 p.m. MST on March 31, 2026. Proposals must be
submitted via e-mail with the project name and the consultant's name clearly indicated in the subject
line. Late proposals will not be considered.
E-Mail Address for proposal submittal is: consultantservices@itd.idaho.gov
FORMAT:
Required File Format: pdf
Maximum length of the submittal shall be five (5) pages.
Cover pages are discouraged. If they are included, they will be counted in the proposal page total.
The introductory letter is limited to one (1) page.
Except as otherwise noted, pages shall be 8 12 x 11 inches, with minimum of 12" margins and a minimum
font size of 11.
The following items do not count in the proposal page total.
Introductory letter
o
Certification Regarding Debarment
o
The 5-Year ITD CE&I Project Log
o
Idaho Code Certification Form
o
INTRODUCTORY LETTER
The introductory letter should be addressed to: Christina Straub
Contracts Officer
Consultant Services
Idaho Transportation Department
P.O. Box 7129
Boise, Idaho 83707-1129
The introductory letter should introduce the Consultant, identify the Project Manager, and list a contact
telephone number, and contain a statement confirming the commitment of the key personnel identified
in the submittal to meet ITD's quality and schedule expectations. The Consultant shall include his/her
acceptance of the terms and provisions of the Sample Agreement located at
http://apps.itd.idaho.gov/apps/ocr/index.aspx, and indicate willingness to execute said agreement.
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PROPOSAL
It is essential that the consultant provide an adequate staff of experienced personnel or subconsultants
capable of and devoted to the successful accomplishment of work to be performed under this contract.
The specific individuals or subconsultants listed in the proposal, including Project Manager and Lead
Inspector, shall be assigned to the key positions and shall not be removed or replaced without the prior
written approval of ITD. Replacement personnel submitted for approval must have at least equal
qualifications, experience and expertise as those listed in the proposal.
The following criteria will be considered in the evaluation and selection, and apply only to the
Consultant, except where specifically requested for the Consultant and each Subconsultant. The weights
listed will be applied to the scoring for each criteria.
CRITERIA 1 - PROJECT MANAGER
(Weight 3) (Complete for Lead Consultant Project Manager Only)
Identify the Project Manager who will be responsible for the quality, timeliness and delivery of
the consultant's work, and for ensuring that adequate personnel and other resources are
available for this project.
Provide a brief summary of education, experience, and qualifications pertaining to the
management of this project. CE&I experience in working on state and local Federal-aid
roadway construction projects should be included if available. List all CE&I experience on the
5-year CE&I Federal-aid Project Log included in this solicitation.
List all projects that the Project Manager is currently managing and the percent of time spent by
him/her on each of those projects. Include estimated completion date for each of those
projects. Identify availability.
CRITERIA 2 - KEY PERSONNEL ASSIGNED TO THE PROJECT
(Weight 4) (Complete for Consultant and each Subconsultant)
Identify the key personnel to be assigned to the project. Describe each person's role, duties
and qualifications (WAQTC & IQP) on this project. Include their office and lab location.
Key Personnel should have direct applicable CEI experience in working on state and local
Federal-aid construction projects within the last five (5) years. List that experience on the 5-
year CE&I Federal-aid Project Log included in this solicitation.
Include Idaho professional registration (if applicable) for each person identified.
List all projects that the key personnel are currently assigned to and the percent of time spent
by him/her on each of those projects. Include estimated completion date for each of those
projects. Identify availability.
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CRITERIA 3 - COMMUNICATION
(Weight 3) (Complete for Consultant and each Subconsultant)
Describe your procedures for maintaining adequate and timely communications to project staff, ITD
and interested stakeholders and the agreement administrator.
CRITERIA 4 - PROJECT CONTROL & CLOSE-OUT
(Weight 3)
Describe the Consultant's procedures for scope change control, schedule and cost control and
quality control. This should include a description of the Consultant's control measures
regarding the Sub consultant's project related work and the ability to close-out the project in a
timely and cost effective manner.
List construction projects that have been closed out to Federal-aid standards in the last five (5)
years.
CRITERIA 5 - SOFTWARE EXPERIENCE
(Weight 4)
Describe the Consultant's experience with ProjectWise. Include what projects you have used them on
as well as the roles and responsibilities you have had with this software. Be specific about who on your
proposed team has experience and what experience they have.
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5-Year CE&I Federal-aid Project Log
Project Information Assigned Staff
Project ITD Project Date
Key Number Dist. Project Name Type* Completed Const. Amt. Project Manager Lead Inspector Other
*Project Type: i.e. Bridge or Roadway
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