CTH D, TOWN OF LANARK CURB & GUTTER, CONCRETE SURFACE DRAIN PROJECT

REQUEST FOR BID (RFB)
FOR
CTH D, TOWN OF LANARK
CURB & GUTTER, CONCRETE SURFACE DRAIN PROJECT
BID #2026-19PC
Issued by:
Portage County
Purchasing Department
All required bid documents/copies must be submitted
No later than 2 PM 7/21/2026 to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
LATE BIDS WILL BE REJECTED
There will be a public opening for this Bid
1462 Strongs Ave
Stevens Point WI 54481
For further information regarding this
RFB contact PaYeng Baldemor
At (715) 346-1333
Email: baldemop@co.portage.wi.gov
Issued: 6/30/2026

Portage County Wisconsin RFP #2026-19PC
Page 2 of 15
Table of Contents
1. GENERAL INFORMATION AND SCOPE ....................................................................................3
2. CONTRACT TERM ....................................................................................................................3
3. QUESTIONS ..............................................................................................................................3
4. METHOD OF BID ......................................................................................................................4
5. BID SUBMISSION .....................................................................................................................4
6. BID RESPONSE REQUIREMENTS.............................................................................................4
7. METHOD OF AWARD ...............................................................................................................4
8. BIDDER/CONTRACTOR QUALIFICATIONS .............................................................................5
9. SPECIFICATIONS......................................................................................................................5
10. DELIVERY OF SERVICES ......................................................................................................6
11. ON SITE SERVICE .................................................................................................................6
12. SUBCONTRACTING OR THIRD PARTY PAYMENTS ............................................................6
13. FIRM PRICES ........................................................................................................................7
14. INVOICING REQUIREMENTS ...............................................................................................7
15. CONTRACT CANCELLATION ................................................................................................7
16. SPECIAL CONDITIONS OF THIS BID ....................................................................................7
ATTACHMENT A - SIGNATURE AND AUTHORITY AFFIDAVIT FORM
ATTACHMENT B - REFERENCES SHEET
ATTACHMENT C - BID OFFER FORM
ATTACHMENT D - STANDARD TERMS AND CONDITIONS
ATTACHMENT E - SPECIFICATIONS AND DETAIL DRAWINGS FOR CONCRETE WORK

Portage County Wisconsin RFP #2026-19PC
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1. GENERAL INFORMATION AND SCOPE
The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids
to establish a contract to provide and install concrete curb and gutter and concrete surface drains for the
CTH D project in the Town of Lanark. Work will occur on CTH D between Badger Dr and STH 54.
The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid
documents. Conditions of bid that include the word "must" or "shall," describe a mandatory requirement.
All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder
is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that
specification or condition of bid. Failure to meet specification requirements shall disqualify your bid.
Vendors may not submit their own contract document as a substitute for these terms and conditions.
Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents
become your contract terms and conditions.
Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the
execution of contracts that do not require notarization. By submitting your bid you are agreeing to the
use of this program to sign documents should you receive an award. There is no cost to the bidder
associated with this process.
Definitions: The following definitions are used throughout the RFB documents:
Bidder/Vendor means a company or individual submitting a bid response to this RFB
Contractor means bidder awarded the contract
County means the County of Portage Wisconsin
Purchasing means the County of Portage Purchasing Department
RFB means Request for Bid
State means the State of Wisconsin
VendorNet means the State of Wisconsin's electronic purchasing information system
2. CONTRACT TERM
Date of award through 12/31/2026.
3. QUESTIONS
If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in
this RFB they shall notify the Procurement Director named below of such error and request a modification
or clarification.
Any communications or questions regarding the specifications, or special conditions of bid should be
written and submitted to PaYeng Baldemor, baldemop@co.portage.wi.gov as soon as possible, but no
later than 7/09/2026. Purchasing will respond to questions if necessary by issuing an official addendum,
posted on VendorNet and on the Portage County Website. Bidders are responsible for checking these
websites for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your
bid.
http://vendornet.state.wi.us
http://www.co.portage.wi.gov/
Any correspondence or questions submitted must include the bid number

Portage County Wisconsin RFP #2026-19PC
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Submit questions in writing via email to:
PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov
Phone: 715-346-1333
4. METHOD OF BID
Bidder must submit a unit price and extended total for each item and a total price as designated. All
prices must be quoted in U.S. Dollars. Bidder must bid on the enclosed Bid Offer Form.
5. BID SUBMISSION
Bidders must submit an original and one copy including all required materials for acceptance of their bid by
the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be rejected.
Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for purposes of
this RFB. Also refer to the Bid Response Requirements.
Faxed and e-mailed bids are not accepted. Bids must be forwarded to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
All bids are to be packaged, sealed, and show the following information on the outside of the package:
-Vendor's Name and Address
-Request for Bid Title
-Request for Bid Number
-Bid Due Date
6. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information must be provided by the due date and
time listed on the bid cover page. Include:
6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)
6.2 References Sheet, Attachment B
6.3 Bid Offer Form, Attachment C
6.4 Manufacturer's/Bidder's warranty statement
6.5 List of Subcontractors & Suppliers
The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in
the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid
or by a person who has been authorized in writing to act as agent for the person responsible for the
decision on prices and services. Failure to provide these forms/information with your bid submittal may
disqualify your bid. The County encourages all bidders to print their submission double-sided to save
paper
7. METHOD OF AWARD
Award shall be made on the basis of the lowest total cost per item from a responsive, responsible bidder
who meets specifications. Timeliness for delivery of services may be considered when making this award.

Portage County Wisconsin RFP #2026-19PC
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8. BIDDER/CONTRACTOR QUALIFICATIONS
To be eligible for a contract award, you must be qualified and able to provide the following:
8.1 Bidder must supply references of three firms to which similar services have been provided during the
past five years to a comparable-sized institution or company. If contacted, all of those references
must verify that a high level of satisfaction was provided. Use Attachment B to list references.
8.2 Bidder must be in the business of installing curb and gutter, and concrete flumes for the past five
years.
8.3 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum
limits specified for the term of the contract. All policies must be issued with a 30-day cancellation
notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum
AM Best rating of A1, and signed by an authorized agent.
Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees
engaged in the work.
Maintain commercial liability, bodily injury and property damage insurance against any claim(s)
which might occur in carrying out this agreement/contract. Minimum coverage shall be one million
dollars ($1,000,000) liability for bodily injury and property damage including products liability and
completed operations. Provide motor vehicle insurance for all owned, non-owned and hired
vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars
($1,000,000) per occurrence combined single limit for automobile liability and property damage.
9. SPECIFICATIONS
The following specifications are minimum acceptable requirements. Bid specifications may not be revised
without an official written addendum issued by Purchasing.
9.1 Provide all labor and materials for curb and gutter, and concrete surface drain installation per bid
terms, conditions.
9.1.1. Concrete Curb and Gutter 6-inch Sloped 36-Inch type D, LF.
9.1.2. Concrete Surface Drains.
9.2 Provide all labor and materials for meeting requirements of 716 QMP Ancillary Concrete per State of
Wisconsin Department of Transportation Standard Specifications for Highway and Structure
Construction, most current edition.
9.3 Standard detail drawings for curb and gutter, and concrete surface drains (See Attachment E)
9.4 All work and materials shall conform to State of Wisconsin Department of Transportation Standard
Specifications for Highway and Structure Construction, most current edition.
9.4.1. Place and cure concrete conforming to 415.3 of State of Wisconsin Department of Transportation
Standard Specifications for Highway and Structure Construction, most current edition.
9.5 One mobilization will be required on the CTH D project.
9.6 The County shall provide curb staking for elevation and rough grading to within 1" above grade for
trimming for curb.
9.7 The County shall provide layout and rough grading for concrete flume work, and geotextile fabric
under concrete surface drain.

Portage County Wisconsin RFP #2026-19PC
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10. DELIVERY OF SERVICES
10.1 The County estimates that curb and gutter and concrete surface drain work on CTH D, near the
intersection and north of the intersection with Badger Dr, will be scheduled between September 1 and
September 25, 2026. All estimates are subject to weather conditions and actual construction progress.
10.2 Portage County Highway Department will provide a 2 (two) week / 10 business day, advance notice of
anticipated work schedule and completion. Upon notice from Portage County Highway Department,
contractor shall begin work within 5 business days.
11. ON SITE SERVICE
In carrying out the scope of this contract, the Contractor shall be required to perform services on County
property. Bidders must include all transportation and insurance charges. Failure to include these costs
may disqualify your bid.
12. SUBCONTRACTING OR THIRD PARTY PAYMENTS
All subcontracting shall be pre-approved by the County before any work begins. Subcontractors must
abide by all terms and conditions of the contract. The prime contractor shall be responsible for all
subcontractor(s) work and payment.
The Contractor must provide the County with a list of all subcontractors, suppliers, and service providers
performing, furnishing, or procuring labor, services, materials, plans, or specifications under the contract
either with the bid or no later than seven calendar days after the notice of the intent to award date. The
Contractor shall not replace any subcontractor, supplier or service provider without written approval from
the County.
The County reserves the right to make direct payment to subcontractors or to pay the prime contractor
with checks that are made payable to the prime contractor and to one or more subcontractors. In the
event the County receives notice from any person, subcontractor, supplier or other third party, that the
Contractor has failed to pay such person(s) for work performed in accordance with the project, the
Contractor shall, at the request of the County, and in no more than 10 calendar days, provide all
documentation the County believes necessary to determine whether such payment is due, or reasons for
non-payment of disputed amounts. In the event the County determines the claim to be valid and payment
is due, or in the absence of aforementioned documentation, the County may authorize direct payment of
any unpaid bills, withholding from the Contractor's unpaid compensation a sum of money deemed
reasonably sufficient to pay any and all such claims until satisfactory documentation is furnished that all
liabilities have been fully discharged or reasons for non-payment of disputed amounts are provided by the
Contractor. In no event shall these provisions be construed to impose any obligations upon the County to
either the Contractor or the Contractor's Surety. In paying any unpaid bills of the Contractor relating to the
work, the County shall be deemed the agent of the Contractor, and any payment so made by the County,
shall be considered as a payment made under the Contract by the County to the Contractor for its account
and the County shall not be liable to the Contractor for any such payment made in good faith.

Portage County Wisconsin RFP #2026-19PC
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13. FIRM PRICES
The awarded contractor may not increase awarded pricing for the entire contract period. Awarded
contract pricing may be lowered due to general market conditions. The County will review any adjustment
of costs before the beginning of a contract renewal period. Price increase requests for renewals must be
justified with supporting documentation of industry-wide increases.
14. INVOICING REQUIREMENTS
The County's terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also
must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices
shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear
and complete in conformity with the instructions below.
All invoices must be itemized showing:
a. date of service d. complete service description as
b. vendor name stated on your bid.
c. remit to address e. prices per the contract
The original invoice must be sent to the Portage County Highway Department.
15. CONTRACT CANCELLATION
This Contract may be terminated by either party under the following conditions:
15.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days
written notice to the Contractor.
15.2 If at any time the Contractor's performance threatens the health and/or safety of the County or the
public, the County has the right to cancel and terminate the contract without notice.
15.3 If the Contractor fails to maintain and keep in force the insurance as required, the County has the
right to cancel and terminate the contract without notice.
16. SPECIAL CONDITIONS OF THIS BID
16.1 ASSURANCE OF PERFORMANCE AND PAYMENT
The Contractor awarded the bid shall provide the County with an assurance of performance and
payment for 100% of the contract amount as required in Wis. Stats. 779.14 per the following
requirements:
Contracts less than $50,000 No Assurance of Performance and Payment is
required.
Contracts from $50,000 to $100,000 Contractor must provide either a Performance and
Payment Bond, or an irrevocable letter of credit
from an established financial institution approved
by the County.
Contracts exceeding $100,000 Contractor must provide a Performance and
Payment Bond approved by the County.

Portage County Wisconsin RFP #2026-19PC
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In the event a contractor fails to present the County with an assurance of performance and
payment, the vendor's bid will be disqualified and the contract will be awarded to the next lowest
responsible bidder.
16.2 PROGRESS PAYMENTS AND RETENTION
Progress payments to Contractors for projects with a cost exceeding $1,000 and construction time
greater than 30 days will be made as an estimate of the amount and proportionate value of the
work done, which shall entitle the contractor to receive the amount thereof, less the retainage.
Payment requests from Contractors will be processed monthly. The Contractor seeking progress
payments must submit invoices to the County to review for approval. The County is the sole judge
on the proportionate value of the work completed.
The County shall retain from all payments to the Contractor an amount equal to five percent (5%)
of each payment request, otherwise payable to the Contractor. When fifty percent (50%) of the
entire work has been completed no additional amounts shall be retained and partial payments shall
be made in full, unless the County determines that the work is not proceeding satisfactorily. At 50%
completion or any time after 50% completion when the progress of the work is not satisfactory,
additional amounts may be retained but the total retainage may not be more than 10% of the value
of the work completed. Nothing herein shall preclude the County from deducting from any request
for payment such amounts as will properly represent the value of work which fails to meet the
quality standards of the Contract or which the Contractor fails to complete.
16.3 CHANGES IN THE WORK
No changes in the work may be made by the Contractor without having prior approval of the
County. The County may at any time, without invalidating the Contract and without Notice to
Sureties, order changes in the Work by written Change Order or Field Order. Such changes may
include additions and/or deletions.
16.4 WARRANTY
A one-year warranty for defective workmanship and/or replacement of defective
products/materials of the contract is required in addition to any warranties provided automatically
by the manufacturers of the products/materials.

Portage County Wisconsin RFP #2026-19PC
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ATTACHMENT A
SIGNATURE AND AUTHORITY AFFIDAVIT FORM
BIDDING COMPANY NAME: _____________________________________________________
FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)
_______________________________ _________________________________
Address: ____________________________________________________________________
City __________________________ State _______ Zip + 4 ______________________
Number of years in Business _______
Name the person to contact for questions concerning this bid.
Name _________________________ Title ____________________________
Phone ( )_____________________ Toll Free Phone ( ) ________________________
Fax ( )_____________________ Email Address _________________________
In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or
participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has
been made to induce any other person or firm to submit or not to submit a bid; that this bid has been
independently arrived at without collusion with any other bidder, competitor or potential competitor; that this
bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the
above statement is accurate under penalty of perjury.
The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read
completely the specifications, hereby proposes to perform everything required and to provide and furnish labor,
materials, equipment, tools and all other services and supplies necessary to produce in a complete and
workmanlike manner all of the materials or products described in the specifications relating to this Bid.
I further certify that I have carefully examined the bid documents and all terms herein, and site where the work
is to be done and have no agreements to prevent the completion of said work.
______________________________________________ ___________________________
Signature Title
_______________________________________________ ___________________________
Name (type or print) Date
This firm herby acknowledges receipt / review of the following addendum(s) (If any)
Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

Portage County Wisconsin RFP #2026-19PC
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ATTACHMENT B
REFERENCES
Vendor: _______________________________________________________________________
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.
Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work
shall be listed on a separate page.
Company Name: ___________________________________________________________________
Address (include Zip + 4) ______________________________________________________________
Contact Person: __________________________________ Phone No. ________________________
E-Mail Address: ____________________________________________________________________
Product(s) Used and/or Service(s) Provided: ________________________________________________
Company Name: ___________________________________________________________________
Address (include Zip + 4) ______________________________________________________________
Contact Person: __________________________________ Phone No. ________________________
E-Mail Address: ____________________________________________________________________
Product(s) Used and/or Service(s) Provided: ________________________________________________
Company Name: ___________________________________________________________________
Address (include Zip + 4) ______________________________________________________________
Contact Person: __________________________________ Phone No. ________________________
E-Mail Address: ____________________________________________________________________
Product(s) Used and/or Service(s) Provided: ________________________________________________
Company Name: ___________________________________________________________________
Address (include Zip + 4) ______________________________________________________________
Contact Person: __________________________________ Phone No. ________________________
E-Mail Address: ____________________________________________________________________
Product(s) Used and/or Service(s) Provided: ________________________________________________