CSO 52 STORAGE TUNNEL AND PUMP STATION

Agency:	City of Lynchburg
State:	Virginia
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Feb 15, 2024
Due Date:	Mar 28, 2024
Solicitation No:	2024-055
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PROJECT MANUAL

FOR

CITY OF LYNCHBURG

CSO 052 STORAGE TUNNEL AND PUMP STATION

FEBRUARY 2024

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455‐3970

TABLE OF CONTENTS

Document

Page #

Bidding Requirements

Advertisement For Bids ..............................................................................................................PM ‐ 3

Bid Form ............................................................................................................................................... PM ‐ 4

Election of Escrow Account Procedure for Retainage ........................................................................ PM ‐ 8

Equal Opportunity Report Statement ................................................................................................. PM ‐ 9

Corporate Status Form ...................................................................................................................... PM ‐ 10

Questions To Bidders/Offerors ......................................................................................................... PM ‐ 11

Construction Agreement ................................................................................................................... PM ‐ 12

City Of Lynchburg, Virginia Standard Performance Bond ................................................................ PM ‐ 14

City Of Lynchburg Standard Labor And Material Payment Bond..................................................... PM ‐ 16

Escrow Agreement for Retainage .................................................................................................... PM – 19

Instructions To Bidders ...................................................................................................................... PM ‐ 23

General Conditions ............................................................................................................................ PM ‐ 29

Special Conditions............................................................................................................................... SC ‐ 01

Attachments

Technical Specifications dated December 21, 2023

Project Drawings dated December 21, 2023

Geotechnical Baseline Report dated November 17, 2023

Geotechnical Data Report dated October 2023

Geotechnical Foundation Report dated December 22, 2023

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for the CSO 52 Storage Tunnel and Pump Station project will be received by the City of Lynchburg,

Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, March 28, 2024,

and then publicly opened and read aloud in the First Floor Customer Conference Room located in the City Hall

lobby and broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will be

posted to the City’s Bid webpage: https://www.lynchburgva.gov/Bids.aspx.

Access to the third floor of City Hall, which includes the Procurement Office, is now restricted due to new security

features. FedEx, UPS and the USPS have access to the building to deliver mail/packages to the Procurement Office.

If Bidders choose to hand deliver bids, they can do so at the Citizens First Information Center in the first floor lobby

of City Hall, 900 Church Street, Monday – Friday 8:30 AM to 5:00 PM. A Procurement staff member will be

contacted by Citizens First to retrieve the bid and time stamp it at that time. It is the sole responsibility for the

Bidder to ensure their bid is time stamped prior to the deadline for submission. Late bids will not be considered.

The CSO 052 Storage Tunnel and Pump Station Project consists of a new CSO tunnel with an internal diameter of

12 feet and length of 4,715 feet (Storage Tunnel); a new upstream diversion and overflow structure (CSO 052) to

divert excess flows from the Blackwater Creek Interceptor (BWCI) into the tunnel via a Vortex style drop shaft

structure; a new downstream diversion structure to divert excess flows from the James River Interceptor (JRI) to

the tunnel via a plunge style drop inside the Pump Station (CSO 134); a new dewatering Pump Station designed

to empty the entire tunnel and shaft volume in approximately 24‐36 hours (Pump Station); a new electrical

building to house electrical, instrumentation and control components needed to operate the Pump Station; and

a new outfall structure to allow discharge flow to Blackwater Creek once maximum storage volume has been

reached (CSO 134 Outfall), as well as associated utilities and site restoration.

An optional pre‐bid conference will be held at 1:30 PM, February 28, 2024 via Microsoft Teams. A Teams meeting

link will be posted on the City’s Bid webpage above.

Bid Documents including any addenda may also be viewed and printed directly from the City's Bid webpage above.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information

must be made in writing to Stephanie Suter at stephanie.suter@lynchburgva.gov and received by 2:00 PM, March

8, 2024.

PM - 3

BID FORM

Stephanie Suter, CPPO, CPPB

Procurement Manager

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Name,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to CSO 52 Storage Tunnel and Pump Station

for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict accordance

with the Contract Documents and The City of Lynchburg Manual of Specifications and Standard Details, latest

edition, together with Addenda numbered

through ______ issued during bidding period and hereby

acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

DOLLARS

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

The Construction Agreement, including the Schedule of Work below, is for a combination of lump sum and unit

price items.

For Unit Price items as indicated in the Bid Items below, unless specifically stated otherwise, the quantity

designated on the Bid Forms is an estimated quantity. If the actual quantity of the unit‐priced item varies by more

than twenty‐five percent (25%) of the estimated quantity, an equitable adjustment in the Contract Price shall be

made upon demand of either party. The equitable adjustment shall be based upon increase or decrease in costs

due solely to the variations exceeding twenty‐five percent (25%) of the estimated quantity. If the variation in the

estimated quantity is such as to cause an increase in the time necessary for completion, the Contractor may

request in writing, an extension of time to be received by the City within ten (10) days from the beginning of the

delay. Upon the receipt of a written request for an extension, the Engineer will ascertain the facts and make an

adjustment for extending the completion date if, in the judgment of the Engineer, is justified. All adjustments shall

be made per Article 12 herein.

For Lump Sum items as indicated in the Bid Items below, a lump sum price shall be submitted in the appropriate

place. The total amount to be paid to the Contractor for the Bid items shall be the amount of the lump sum item

as adjusted for additions or deletions resulting from changes in the scope by the City. Lump Sum prices are

PM - 4

understood to include all components of the work required to construct the item in accordance with the Contract

Documents.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough

to execute the Work and all obligations no later than the completion date stated in the Contract Documents.

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the

Construction Agreement for the execution and completion of the Work in accordance with the Contract

Documents:

Bidder's Certified Check issued by

(name of bank) in the amount

of: $

(5% of Base Bid amount)

Bidder’s Bid Bond for 5% of Base Bid Amount Issued by

of surety authorized to do business in Virginia).

(name

The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within

ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms

satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount

of one hundred (100) percent of the Base Bid.

The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement

within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure

to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the

Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such

failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.

Attached herewith are completed Statement of Experience and Statement of Resources forms which include the

information requested.

The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another

person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,

or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.

PM - 5

Bid Number:	2024-055
Bid Title:	CSO 52 STORAGE TUNNEL AND PUMP STATION
Category:	Invitation for Bids
Status:	Open

CSO 52 STORAGE TUNNEL AND PUMP STATION

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