Crushed Stone

FY 2026-2027 Request for Crushed Stone Bid Documents
INVITATION TO BID: CRUSHED STONE
You are hereby notified that the City of Glasgow/Glasgow Department of Public Works is receiving sealed
bids to competitively acquire Crushed Stone.
Bid prices are for Fiscal Year July 1, 2026, through June 30, 2027.
Bid packets may be printed from our website https://cityofglasgow.gov/bidding-procurement/ or obtained at
Glasgow City Hall, Office of the Mayor, 126 East Public Square, Glasgow, KY 42141, Monday through
Friday, 7:30 a.m. to 4:30 p.m. CDT.
All bid proposals should be submitted to Glasgow City Hall, Office of the Mayor, 126 East Public Square,
Glasgow, KY 42141 by or before bid opening on Wednesday, June 3, 2026. Bids will be opened and
evaluated by the City of Glasgow at the following times:
Crushed Stone: Wednesday, June 3, 2026, at 2:30 p.m. Central Time
Bids should be enclosed in an envelope clearly marked with: "Name of Project, Date and Time of Bid
Opening, Name of Bidder."
The City of Glasgow - Department of Public Works reserves the right to reject any and all bids or to waive
any formalities in the bidding process. Pursuant to KRS 45A.080 (2) Award of bid shall be made on the
basis of best value.
Henry G. Royse, Mayor, City of Glasgow
Jim McGowan, Superintendent, Glasgow Department of Public Works
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FY 2026-2027 Request for Crushed Stone Bid Documents
CITY OF GLASGOW
CRUSHED STONE
UNIT BID PROPOSAL
The attached proposal is hereby made to the City of Glasgow, Kentucky, by:
The undersigned hereby proposes and agrees to furnish the City of Glasgow, Kentucky, with
crushed stone in accordance with the specification and at the rates shown on the attached bid proposal
sheet.
All bid proposals should be submitted to Glasgow City Hall, Office of the Mayor, 126 East Public
Square, Glasgow, KY 42141, on or before Wednesday, June 3, 2026, at 2:30 p.m. Central Time. Bids will
be opened and evaluated by the City of Glasgow.
The bidder understands that this proposal is submitted subject to the following conditions:
1. Bids will be evaluated based on price per ton.
2. Preference will be given to bidders having all the listed stone. However, the City reserves the
right to accept bids on the basis of a total evaluated bid or to accept portions of any bid.
3. The City guarantees no minimum quantities, nor does it guarantee any minimum for the total
contract.
4. The bid prices are for Fiscal Year July 1, 2026, through June 30, 2027.
5. The Contract will be awarded to the responsible bidder submitting the lowest evaluated bid
complying with the specifications.
6. The City reserves the right to reject any and all bids or waive any informality or technicality in any
Proposal in the interest of the City.
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FY 2026-2027 Request for Crushed Stone Bid Documents
THIS PROPOSAL IS HEREBY RESPECTFULLY SUBMITTED BY:
_
COMPANY NAME DATE
DATE TITLE
PHONE NUMBER
ADDRESS CITY STATE ZIP
In compliance with the above, the undersigned offers and agrees, if this bid is accepted, to furnish any
and all of the items upon which prices are quoted, at the price set opposite each item, delivered at the
designated point(s) within the time specified in the schedule. Items on bid are exempt from federal
excise tax and Kentucky sales and use tax.
The title shall be passed to the City upon actual receipt and acceptance of the items. In the event
there is a discrepancy between the unit price and the extended price, the unit price shall govern.
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FY 2026-2027 Request for Crushed Stone Bid Documents
CITY OF GLASGOW DPW
CRUSHED STONE UNIT BID PROPOSAL FY 2026-2027
1) Crushed Stone
The following runs per price unit:
Bid Item Price per Ton Price per Ton
Picked Up @ Quarry Delivered To:
Glasgow Regional
Landfill
400 Glen Garry Road
Glasgow, KY 42141
Glasgow DPW
310 West Front Street
Glasgow, KY 42141
1 and/or 2 & 3
9M
57
Mixed Sand
DGA
C.S. Riprap, Etc.
Quarry - run etc/riprap
Bidder to Provide the following:
Load City Trucks within fifteen (15) minutes each, unless an equipment breakdown occurs.
Gravel being delivered to Glasgow Regional Landfill has to be scattered when requested.
The City of Glasgow contract supersedes all contracts.
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FY 2026-2027 Request for Crushed Stone Bid Documents
BIDS
All bids shall be submitted on forms supplied by the Public Works Department of the City of
Glasgow. Bid Documents shall be enclosed in an envelope clearly labeled with the words Bids shall be
enclosed in an envelope clearly marked with: "Crushed Stone Unit Bid Proposal, Wednesday, June 3,
2026 @ 2:30 p.m. Central Time, and Name of Bidder" in order to guard against the premature opening
of the bid. Each bid shall be addressed "BIDDING DOCUMENTS CRUSHED STONE" and shall be delivered
to the address given in the invitation to bid on or before the day and hour set for the opening of bids. It
is the sole responsibility of the bidder to see that his bid is received on time.
BIDDER'S QUALIFICATIONS
The City of Glasgow (hereinafter referred to as Owner) shall have the right to take such steps as it
deems necessary to determine the ability of the bidder to perform his obligations under the Contract,
and the bidder shall furnish the Owner all such information and data for this purpose as he may request.
The right is reserved to reject any bid where an investigation of the available evidence or information
does not satisfy the Owner that the bidder is qualified to carry out properly the terms of the Contract.
AWARD OF CONTRACT: REJECTION OF BIDS
The Contract will be awarded to the responsible bidder submitting the lowest evaluated bid that
complies with the specifications. The award of the Contract will be based upon consideration of not only
cost, but also experience with similar projects, staffing, equipment, present workload, and
demonstrated ability to meet schedules. The Owner will give weight to each of the above selection
criteria based on the relative importance of each to this project. The Owner, however, reserves the right
to reject any and all bids and to waive any informality in bids received, whenever such rejection or
waiver is in his interest. The Bidder to whom the award is made will be notified at the earliest possible
date.
PROOF OF COMPETENCY OF BIDDER
Any bidder may be required to furnish evidence satisfactory to the Owner that he and his
proposed subcontractors have sufficient means and experience in the types of work called for to assure
completion of the Contract in a satisfactory manner.
PERMITS
The Contractor shall be responsible for obtaining all permits, licenses, and fees required for this
project.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor must ensure that employees and applicants for employment are not
discriminated against because of their race, color, religion, sex, or national origin.
INSURANCE
The Contractor shall secure and maintain such insurance from an insurance company
authorized to write casualty insurance in the state where the work is located as will protect
himself, his subcontractors, and the Owner, including agents of the Owner from claims for
bodily injury, death, or property damage, which may arise from operations under this Contract.
The Contractor shall not commence work under this Contract until he has obtained all
insurance required under this paragraph and shall have filed the certificate of insurance or a
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FY 2026-2027 Request for Crushed Stone Bid Documents
certified copy of the insurance policy with the Owner. Each insurance policy shall contain a
clause providing that it shall not be canceled by the insurance company without (10) days'
written notice to the Owner of the intention to cancel. The amount of such insurance shall not
be less than the following.
1. Workmen's Compensation, in accordance with the Workmen's Compensation
Laws for the Commonwealth of Kentucky.
2. Comprehensive general liability with limits of not less than one million dollars
($1,000,000), $250,000/One Person.
3. Automobile public liability concerning all owned, non-owned, and hired vehicles
in connection with this project, with limits of not less than one million dollars
($1,000,000), $250,000/One Accident.
INDEMNITY
The Contractor shall indemnify and save the Owner and agents of the Owner harmless
from and against all losses and all claims, demands, payments, suits, actions, recoveries and
judgments of every nature and description brought or recovered against them by reason of any
omission or act of the Contractor, his agents or employees, in the execution of the work or in
his guarding of it. The Contractor shall obtain in the name of the Owner and shall maintain and
pay the premiums for such insurance in such amount and with such provisions as will protect
the Owner, its agents, and employees, from contingent liability under this Contract and a copy
of such insurance policy or policies shall be delivered by the Owner.
WARNING SIGNS AND BARRICADES
The Contractor shall provide adequate signs, barricades, caution lights, and watchmen
and take all necessary precautions for the protection of the work and the safety of the public,
including signing for any specific detours. All barricades and obstructions shall be protected at
night by red or yellow signal lights which shall be kept burning from sunset to sunrise.
Barricades shall be of substantial construction and shall be painted with reflective paint to
increase their visibility at night. Suitable warning signs shall be so placed and illuminated at
night as to show in advance where construction, barricades or detours exist. All Warning signs
shall be in accordance with the Commonwealth of Kentucky's Department of Transportation
Manual on Uniform Traffic Control Devices for Highway Construction and Maintenance
(MUTCD).
PUBLIC SAFETY AND CONVENIENCE
The Contractor shall at all times so conduct his work as to ensure the least possible
obstruction to traffic and inconvenience to the general public and the residents in the vicinity of
the work, and to ensure the protection of persons and property in a manner satisfactory to the
Engineer and proper governmental authority. Fire hydrants on or adjacent to the work shall be
kept accessible to firefighting equipment at all times. Temporary provisions shall be made by
the Contractor to ensure the use of sidewalks and the proper functioning of all gutters, sewer
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FY 2026-2027 Request for Crushed Stone Bid Documents
inlets, drainage ditches, and irrigation ditches, which shall not be obstructed except as
approved by the Engineer.
DAMAGE TO EXISTING FACILITIES, PROPERTY, ETC.
The contractor shall avoid damage as a result of his operations to existing sidewalks,
street, pavement, utilities, adjoining property, the work of other Contractors and the property
of the Owner and others and shall at his own expense completely repair any damage thereto
caused by his operations.
a. Location of Utilities
It shall be the Contractor's responsibility to familiarize himself with the location.
of all utilities or other obstructions within the specified limits of his construction,
and to accurately determine the location of such utilities or obstructions, in order that
he may prevent all damage thereto.
b. Claims for Extra Cost
Omission of the specific location of utilities or obstruction on the drawings provided.
will not constitute the basis of claims for extra cost for damage to said utilities, or to any
other property or equipment, nor shall this relieve the Contractor of his responsibility
to repair all such damage at his own expense.
HEALTH AND SAFETY STANDARDS IN CONSTRUCTION CONTRACTS
"It is a condition of this Contract, and shall be made a condition of each subcontract
entered into pursuant to this Contract, that the Contractor and any subcontractor shall not
require any laborer or mechanic employed in performance of the contract work in surroundings
or under working conditions which are unsatisfactory, hazardous, or dangerous to his health or
safety, as determined under Construction Safety and Health Standards Title 29, CFR Part 1518,
36FR 7340, promulgated by the U.S. Secretary of Labor in accordance with Section 107 of the
Contract Work Hours and Safety Standards Act, Stat. 96".
SANITARY FACILITIES
The Contractor shall furnish, install, and maintain ample sanitary facilities for the
workmen. As the need arise, a sufficient number of enclosed temporary toilets shall be
conveniently placed as required by the sanitary codes of the State and Local Government.
Drinking water shall be provided from an approved source, so piped or transported as to keep it
safe and fresh and served from single service containers or satisfactory types of sanitary
drinking water stands or fountains. All such facilities and services shall be furnished in strict
accordance with existing and governing health regulations.
ACCIDENT PREVENTION
The contractor shall exercise proper precautions at all times for the protection of
persons and property. The safety provisions of applicable law, building and construction codes
and the "Manual of Accident Prevention in Construction" published by the Associated General
Contractors of America, Inc. as well as all OSHA requirements shall be observed, and the
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FY 2026-2027 Request for Crushed Stone Bid Documents
Contractor shall take or cause to be taken such additional safety and health measures as the
Engineer may determine to be reasonable necessary. Machinery, equipment, and all hazards
shall be guarded in accordance with the safety provisions of the "Manual of Accident
Prevention in Construction," to the extent that such provisions are not in contravention of
applicable law.
GUARANTEE
The Contractor shall guarantee all materials and equipment furnished and work
performed for a period of one (1) year from date of substantial completion. The Contractor
warrants and guarantees for a period of one (1) year from the date of substantial completion of
the system that the completed system is free from all defects due to faulty materials or
workmanship and the Contractor shall promptly make such corrections as may be necessary by
reason of such defects including the repairs of any damage to other parts of the system
resulting from such defects. The Owner will give notice to observed defects with reasonable
promptness. In the event that the Contractor shall fail to make such repairs, adjustment, or
other work that may be made necessary by such defects, the Owner may do so and charge the
Contractor the cost thereby incurred.
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FY 2026-2027 Request for Crushed Stone Bid Documents
RESPONSIBILITY OF BIDDER FORM
This form must be completed in full and submitted with bid. Misrepresentation or failure to complete will automatically
disqualify bid. All information is confidential and exempt from the Open records Law, pursuant to KRS 45A.395.
NAME PHONE
ADDRESS
Street or P.O. Box City State Zip Code
1) Type of services/supplies provided in normal course of business:
2) Length of time in business:
3) Experience in providing bid required services/supplies:
4) Currently a party / defendant in lawsuit(s)? ( ) Yes ( ) No If yes, explain.
5) State past history as party / defendant in lawsuit(s)
6) Name of contract / product liability insurance Carrier:
7) Limits: $ (minimum of $1 million required) (attach Insurance Proof)
8) Name of Workman's Comp Carrier (if have one (1) or more employees work under you a minimum of $1 million is.
required (attach proof)
9) If construction bid how many other projects currently ongoing?
10) City of Glasgow Occupational License No.:
11) List of references (public or private) and contact person for whom similar services / supplies provided:
Name of Firm Address Contact Person
Name of Firm Address Contact Person
Name of Firm Address Contact Person
*Note: If more space is needed, please attach separate sheet(s).
I do solemnly swear that to the best of my knowledge and belief the above is a true and accurate statement of facts.
Signed Date
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