CROWN COLISEUM AUDIO SYSEM UPGRADE

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Mar 20, 2026
Due Date:	Apr 2, 2026
Solicitation No:	600600CRAUDIO
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	600600CRAUDIO
Project Title:	CROWN COLISEUM AUDIO SYSEM UPGRADE
Description:	The scope of work is for the upgrade of a new Sound System for the Crown Coliseum. The Crown Coliseum is using the original sound system that was installed during the original construction. Cumberland County is accepting bids to upgrade sound system for the Coliseum. Recently a new transformer and sound conditioner were installed that were designed to be compatible with a new system.
Opening Date:	4/2/2026 2:00 PM
Posted Date:	3/20/2026
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600600CRAUDIO	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2026-04-02T14:00:00.0000000	Posted Date * 2026-03-20T13:47:49.0000000Z	Primary Commodity Code Construction Services
Mandatory Conference/Site Visit 2026-03-26T04:00:00.0000000Z	Special Instructions Questions Due March 27	Solicitation Type * Select RFP IFB RFI
Owner CHRISTINE DUCHENEAUX
Description The scope of work is for the upgrade of a new Sound System for the Crown Coliseum. The Crown Coliseum is using the original sound system that was installed during the original construction. Cumberland County is accepting bids to upgrade sound system for the Coliseum. Recently a new transformer and sound conditioner were installed that were designed to be compatible with a new system.

Attachment Preview

Crown Coliseum

Cumberland County

INVITATION FOR BID

CROWM COLISEUM AUDIO SYSTEM UPGRADE

Date of Issue: March 20, 2026

Questions Due Date: March 27, 2026

Bid Due Date: April 2, 2026

Direct all inquiries concerning this IFB to:

Amanda Lee, PE

General Manager for Natural Resources

Email: alee@cumberlandcountync.gov

Phone: 910-438-4041

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................3

2.0 BID INSTRUCTIONS & REQUIREMENTS ...............................................................................3

2.1 INVITATION FOR BID DOCUMENT........................................................................................3

2.2 BID SUBMITTAL .....................................................................................................................3

2.3 BID QUESTIONS.....................................................................................................................3

2.4 MANDATORY PRE-BID CONFERENCE ................................................................................4

2.5 IFB TERMS & CONDITIONS...................................................................................................4

3.0 NOTICES TO VENDOR ............................................................................................................5

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ...............................................5

3.2 BID COMPLIANCE..................................................................................................................5

3.3 BID EVALUATION PROCESS ................................................................................................6

3.4 METHOD OF AWARD.............................................................................................................6

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS ......................................6

4.1 SCOPE OF WORK...................................................................................................................6

A. OBJECTIVES .................................................................................................................................6

B. TASKS ............................................................................................................................................6

4.2 VENDOR’S BID REQUIREMENTS..........................................................................................8

A. COST ..............................................................................................................................................8

B. REFERENCES ................................................................................................................................8

5.0 CONTRACT TERMS AND CONDITIONS ................................................................................9

5.1 IRAN DIVESTMENT ACT.......................................................................................................9

5.2 E-VERIFY ...............................................................................................................................9

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ...........................................9

5.4 CONTRACT CHANGES ..........................................................................................................9

5.5 CONTRACT TERM..................................................................................................................9

5.6 PRICING..................................................................................................................................9

5.7 ADDITIONAL QUANTITIES …………………………………………………………………………9

5.8 INVOICES ...............................................................................................................................9

5.9 APPROPRIATION OF FUNDS ..............................................................................................10

5.10 FINANCIAL STABILITY ......................................................................................................10

5.11 INSURANCE: ........................................................................................................................10

5.12 GENERAL INDEMNITY .......................................................................................................10

Page 1 of 23

Crown Coliseum Audio System Upgrade

5.13 ENTIRE CONTRACT ............................................................................................................10

5.14 CONTRACT CANCELLATION.............................................................................................11

5.15 LAWS AND ORDINANCES ...................................................................................................11

5.16 COMPLIANCE WITH LAWS................................................................................................11

5.17 CONTRACTOR REPRESENTATIONS .................................................................................11

ATTACHMENT A: INSTRUCTIONS TO VENDORS..........................................................................12

ATTACHMENT B: EXECUTION OF BID..........................................................................................14

ATTACHMENT C: BID COST ..........................................................................................................15

ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION ..................................................16

ATTACHMENT E – BID ATTACHMENTS..........................................................................................17

Page 2 of 23

Crown Coliseum Audio System Upgrade

1.0 PURPOSE AND BACKGROUND

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All

attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.

By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,

requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or

believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned

to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an

authorized signature where requested. Failure to include required documents and/or signatures, where requested, will

result in rejection of submitted bids.

2.2 BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the

address indicated in the table below.

Mailing address for delivery of bid

via US Postal Service

BID TITLE:

Crown Coliseum Audio System Upgrade

Office address of delivery by any other method (special

delivery, overnight, or any other carrier)

BID TITLE:

Crown Coliseum Audio System Upgrade

Cumberland County Solid Waste

Attn: Amanda Lee, PE

698 Ann Street

Fayetteville, NC 28301

Cumberland County Solid Waste

Attn: Amanda Lee, PE

698 Ann Street

Fayetteville, NC 28301

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 2:00 pm

on April 2, 2026 regardless of the method of delivery. All risk of late arrival due to unanticipated delay—whether

delivered by hand, U.S. Postal Service, courier or other delivery service is entirely on the vendor. It is the sole

responsibility of the vendor to have the bid to the County department specified by the specified time and date of opening.

Any bid received after the bid submission deadline will be rejected. Public bid opening will be held at 2:00 pm,

Cumberland County Solid Waste, at 698 Ann Street, Fayetteville, NC 28301.

Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) Crown Coliseum Audio

System Upgrade; and (3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be

subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site

https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to

alee@cumberlandcountync.gov will receive addendums by email.

2.3 BID QUESTIONS

Page 3 of 23

Crown Coliseum Audio System Upgrade

Written questions shall be e-mailed to alee@cumberlandcounty nc.gov by March 27, 2026 at 12:00 pm. Vendors should

enter “IFB Crown Coliseum Audio System Upgrade Questions” as the subject for the e-mail. Questions will not be

answered by phone. Question submittals should include a reference to the applicable IFB section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,

https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors

who submit an intent to bid will receive addendums by e-mail. Vendors shall rely only on written material contained

in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above,

during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce

information required in order for all vendors to submit a responsible bid, may be answered at the County’s discretion

after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered

and if the questions qualify as “minute in nature” shall be determined at the sole discretion of the County.

2.4 MANDATORY PRE-BID CONFERENCE

Mandatory Pre-Bid Conference

Date:

Time:

Contact #:

March 26, 2026

10 AM Eastern Time

919-795-3855

Instructions: It shall be MANDATORY that each vendor representative be present for a pre-bid site visit on March 26,

2026. Attendees must meet promptly at 10 am Eastern Time at Crown Complex Ballroom. All attendees must sign in

upon arrival. VENDORS WHO ARRIVE LATER THAN 15 MINUTES AFTER THE SPECIFIED TIME WILL NOT

BE ALLOWED TO SIGN IN, PARTICIPATE IN THE SITE VISIT, NOR SHALL THEIR BID BE CONSIDERED.

Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and

circumstances allow.

The purpose of this visit is for all prospective vendors to apprise themselves with the conditions and requirements which

will affect the performance of the work called for by this Invitation for Bid. Vendors must stay for the duration of the

site visit.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the

physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this

Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

2.5 IFB TERMS & CONDITIONS

It shall be the vendor’s responsibility to read the instructions, the County’s terms and conditions, all relevant exhibits

and attachments, and any other components made a part of this IFB, and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued

in connection with this IFB.

Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted

as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Vendor’s bid shall constitute a firm

offer.

If a vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during

the question period, in accordance with the instructions in this IFB, about whether specific language proposed as a

modification is acceptable to or will be considered by the County. It is the County’s sole discretion to accept or reject

requested modifications and/or exceptions.

Page 4 of 23

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

CROWN COLISEUM AUDIO SYSEM UPGRADE

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also