Croom HS HVAC Modernization - (Click for addtl docs)

Agency: Prince George
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 17, 2020
Due Date: May 21, 2020
Solicitation No: 013-20
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Bid: Croom HS HVAC Modernization - (Click for addtl docs)

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Board of Education of Prince George’s County
13300 Old Marlboro Pike, RM 20
Upper Marlboro, MD 20772
INVITATION FOR BID
CROOM/RICA HIGH SCHOOL HVAC MODERNIZATION
IFB 013-20
______________________________________________________________________
ISSUED BY:
Purchasing & Supply Services
Attention: Ann Harrison
IFB NUMBER:
013-20
RELEASE DATE:
March 18, 2020
PRE-BID MEETING:
(if applicable)
March 26, 2020 @ 10:00 am
via teleconference
BID DUE DATE:
April 29, 2020 @ 2 p.m., Room 20
DIRECT INQUIRIES TO: Ann Harrison: ann.harrison@pgcps.org
Karen Johnson: karen4.johnson@pgcs.org
BID DOCUMENTS
The bid documents may be obtained by:
1. Downloading the document from the Board’s website at: www1.pgcps.org or clicking on the
following link: http://www1.pgcps.org/purchasing/bidsnew.aspx
2. Access solicitations on eMaryland Marketplace @ https://ebidmarketplace.com/
3. Contact the Purchasing Department at 301-952-6560
4. Visiting the Purchasing Department between the hours of 9:00 AM and 4:00 PM, Monday through
Friday, excluding holidays. The Purchasing Department is located at 13300 Old Marlboro Pike,
Room 20, Upper Marlboro, MD 20772-9983.
Bidders are cautioned not to make changes to any of the terms and conditions or
specifications in this solicitation. Doing so may render a Bidder’s bid unacceptable and
subject to rejection.
Questions and inquires may be addressed as outlined in Part II, Item 4 of this solicitation.
ALL questions must be directed to the Buyer specified above. Failure to adhere to this
requirement may subject the bidder to immediate disqualification.
IFB 013-20
1
TABLE OF CONTENTS
PART I: SCOPE OF WORK ..........................................................................................................................3
1.0 INTRODUCTION..............................................................................................................................3
2.0 BACKGROUND................................................................................................................................3
3.0 SCOPE OF WORK……...................................................................................................................3
4.0 NON-EXCLUSIVE…………………………………………………………………………………………..3
PART II: GENERAL TERMS AND CONDITIONS ........................................................................................ 5
1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................ 5
2.0 TERM OF AGREEMENT ................................................................................................................. 5
3.0 PRE-BID MEETING ......................................................................................................................... 5
4.0 QUESTIONS AND INQUIRIES ........................................................................................................ 5
5.0 POINT OF CONTACT ...................................................................................................................... 5
6.0 CONTRACT MONITOR/BOARD SUPERVISION............................................................................5
7.0 CONTRACT TYPE ........................................................................................................................... 5
8.0 PAYMENT TERMS .......................................................................................................................... 5
9.0 INVITATION FOR BID (IFB) REVISIONS........................................................................................5
10.0 SUBMISSION DEADLINE................................................................................................................5
11.0 BID OPENING..................................................................................................................................6
12.0 DURATION OF BID.......................................................................................................................... 6
13.0 MINORITY BUSINESS ENTERPRISE PROGRAM.........................................................................6
14.0 E- COMMERCE ............................................................................................................................... 7
15.0 INSURANCE .................................................................................................................................... 7
16.0 LIQUIDATED DAMAGES.................................................................................................................7
17.0 FINGERPRINTING AND CRIMINAL BACKGROUND CHECKS .................................................... 7
18.0 BONDING ....................................................................................................................................... 9
19.0 TERMS AND CONDITIONS ............................................................................................................ 9
20.0 BASIS OF AWARD ........................................................................................................................10
20.1 OPTION TO RENEW CONTRACT PERIOD ………………………………………………………….10
21.0 STATE OF MARYLAND CERTIFICATE OF GOOD STANDING .................................................. 10
22.0 PERSONALLY IDENTIFIABLE INFORMATION (PII) ………………………………………………..11
PART III: BID SUBMISSION REQUIREMENTS ......................................................................................... 12
PART IV: SCOPE OF WORK....................................................................................................................14
PART V: BID FORM ................................................................................................................................38
PART VI: APPENDICES ..........................................................................................................................41
APPENDIX A - SPECIAL TERMS AND CONDITIONS FOR SEALED BIDS
APPENDIX B - NON-COLLUSION CERTIFICATE
APPENDIX C - DEBARMENT AFFIDAVIT
APPENDIX D - ANTI-BRIBERY AFFIDAVIT
APPENDIX E - CERTIFICATE OF INSURANCE COVERAGE
APPENDIX F PRICING CONFIRMATION
APPENDIX G - ADDENDA ACKNOWLEDGEMENT
APPENDIX H - MBE DOCUMENTS
APPENDIX I - REFERENCES
APPENDIX K LETTER OF INTEREST
IFB 013-20
2
PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Invitation for Bid (IFB) is soliciting bids for HVAC MODERNIZATION PROJECT AT
CROOM/RICA HIGH SCHOOL.
2.0 BACKGROUND
The Board of Education of Prince George’s County (The Board) serves the needs of public
education in Prince George’s County, covering approximately 1,789 square miles, with a
residential population of more than 904,430. It is the second largest public school system in
the State of Maryland. The Board operates 240 facilities over a ten-mile radius, which includes
Pre-k, elementary, middle, and high schools as well as special education centers and
alternative schools. The Central administration headquarters is located at 14201 School Lane,
Upper Marlboro, Maryland.
The Board currently has approximately 132,000 students, 19,600 employees and an annual
operating budget of $2.2 billion.
3.0 SCOPE OF WORK
The BOARD requests bids for DESIGN-BUILD SERVICES FOR HVAC MODERNIZATION
PROJECT AT CROOM/RICA HIGH SCHOOL
. The specifications are contained in the Invitation for Bid. Responses submitted must meet or
exceed all requirements. Bids that do not meet or exceed all requirements will be considered
non-responsive. All exceptions must be noted.
4.0 NON-EXCLUSIVE
The intent of this contract is to provide the Board with an expedited means of procuring
supplies and/or services at the lowest cost. This contract is for the convenience of the Board
and is considered to be a "Non-Exclusive" use contract. The Board does not guarantee any
usage. The Board will not be held to purchase any particular Brand, in any groups, prices or
discount ranges, but reserves the right to purchase any item/items listed in the price schedule
submitted.
CONTRACTORS IN LEGAL PROCEEDINGS WITH PGCPS
PGCPS recognizes the significant costs and imposition on the time of personnel associated
with legal proceedings. Accordingly, PGCPS has adopted a process stating that:
“One factor, among others, that are to be considered when awarding a contract or purchase
order is the existence of a pending legal dispute whether in court or an alternative dispute
forum with any contractor or vendor which has submitted a bid or proposal. Before including
consideration of the legal dispute as a factor, the Procurement Officer shall seek the advice of
the Office of General Counsel regarding the legal dispute and shall obtain the concurrence of
the CEO or his designee.”
IFB 013-20
3
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of the Board and/or third party
participant.
Bid submissions are subject to the Maryland Public Information Act (Education Article,
Maryland Annotated Code, §10-611, et seq.). In accordance with the Act, certain information is
subject to public disclosure. Please be advised that should you deem any portion of your bid
as confidential or proprietary, it must be conspicuously indicated on those portions so deemed.
However, and in accordance with the Act, you are hereby notified that every portion may still
be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated term of this contract shall be from date of award through completion date.
The bidder warrants that prices for the bid under this IFB are not higher than prices currently
extended to any other governmental agency for the same product or service.
Upon satisfactory service and by mutual agreement the BOARD OF EDUCATION OF PRINCE
GEORGE’S COUNTY reserves the right to renew the contract. The term of renewal shall not
exceed two (2) additional one (1) year periods. N/A
3.0 PRE-BID MEETING /SITE VISIT
A pre-bid meeting is scheduled for Thursday March 26, 2020 at 10:00, via Teleconferencing
local time. The teleconferencing line will be made available to Respondents that submit
Appendix K included in this IFB.
A site-visit is scheduled for Thursday April 2, 2020 at 10:30 a.m. at 9400 Surratts Road,
Cheltenham, Maryland
While attendance at the pre-bid meeting is not mandatory, the information presented is
informative. All interested bidders are encouraged to attend in order to be better able to
prepare an acceptable bid.
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, §
5.0). To be given consideration, the questions must be received NO LATER THAN 1:00 p.m.,
EST. Questions that are deemed to be substantive in nature will be responded to in the form
of an addendum and posted on PGCPS website www1.pgcps.org/Purchasing and
www.emarylandmarketplace.com. Please do not submit question in PDF format.
Questions Due
Addendum Posted
Wednesday April 8, 2020
Thursday, April 16, 2020
IFB 013-20
4
5.0 POINT OF CONTACT
Ann Harrison, Buyer
Purchasing Office
Ann.harrison@pgcps.org
TECHNICAL CONTACT
Michael Kenney
Building Services
6.0 CONTRACT MONITOR/BOARD SUPERVISION
The Contractor’s performance will be under the direction of the Buyer/Requesting Department
who will be responsible for ensuring contractor’s compliance with the requirements of this
contract to include managing the daily activities of the contract, providing guidance to the
contract, and coordination. The Contractor shall be accountable to the end users on all matters
relating to the scope of work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a fixed-price contract.
8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the product or services provided and the actual
costs incurred. Payment shall be in accordance with line item price on the purchase order and
made within Net 30 days upon receipt of invoice.
The Board reserves the right to reduce or withhold contract payment in the event the
Contractor does not provide the Department with all required deliverables within the timeframe
specified in the contract or in the event that the Contractor otherwise materially breaches the
terms and conditions of the contract.
9.0 INVITATION FOR BID (IFB) REVISIONS
Should it become necessary to revise any part of this IFB, addenda will be posted on PGCPS
www.1pgcps.org/purchasing and www.emarylandmarketplace.com. All addenda, amendments
or changes issued shall be deemed received by offeror provided they are posted to eMaryland
Marketplace or the Board website. Failure of any offeror to receive or acknowledge receipt of
such addenda or interpretation shall not relieve any offeror from any obligations under this IFB
as amended by all addenda. All addenda so issued shall become part of the award.
10.0 SUBMISSION DEADLINE
In order to be eligible for consideration, bids must be received in the Purchasing Office no later
than 2:00 a.m. local time, Wednesday April 29, 2020 in Room 20. Vendors mailing bids
shall allow sufficient carrier delivery time to ensure timely receipt of their bid in the Office of
Purchasing & Supply Services prior to the deadline. Any bid received in the Purchasing Office
after the submission deadline, no matter what the reason, will be returned unopened. Bids
responses delivered to any other location shall not constitute delivery to the Purchasing
Office located at 13300 Old Marlboro Pike, Room 20, Upper Marlboro, MD 20772.
IFB 013-20
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