Crew Cab Pickup Trucks
| Agency: | State Government of Arkansas |
|---|---|
| State: | Arkansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 3, 2024 |
| Due Date: | Feb 7, 2024 |
| Solicitation No: | DOC-24-002 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| description | agency | opening date/time | bid number | buyer |
| Crew Cab Pickup Trucks | Arkansas Department of Corrections | 02/07/2024 02:00 PM CST | DOC-24-002 |
|
Attachment Preview
STATE OF ARKANSAS
ARKANSAS DEPARTMENT OF CORRECTIONS
1302 Pike Avenue, Suite C
North Little Rock, Arkansas 72114
INVITATION FOR BID
Bid Number:
Description:
Agency:
SOLICITATION INFORMATION
DOC-24-002
Solicitation Issued: February 2, 2024
Crew Cab Pickup Trucks
Department of Corrections, Shared Services Construction Division
SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS
Bid Opening Date: February 7, 2024
Bid Opening Time: 2:00 p.m., Central Time
Submissions for this Invitation for Bid must be submitted by email to DOC.RFP.IFB@arkansas.gov and listed
below designating the IFB number and “Response” in the subject line of the email.
DOC Contact:
Email Address:
Bid Posting
Website:
DEPARTMENT OF CORRECTIONS CONTACT INFORMATION
Heather Bailey
Contact’s Direct Number:
Heather.bailey@arkansas.gov
Office of State Procurement – Other Procurement Units
501.353.9153
Page 1 of 15
Bid Solicitation Document
SECTION 1 – REQUIREMENTS
• Do not provide responses to items in this section unless specifically and expressly required.
1.1 INTRODUCTION
This Invitation for Bid (IFB) is issued by the Arkansas Department of Corrections (DOC or Department)
for the Shared Services Construction Division to obtain pricing and contracts for two sizes of crew cab
pickup trucks, for a total of seven (7) trucks.
1.2 LIVE BID OPENING
Use the information below to view the bid opening online.
Microsoft Teams Meeting Link: Click here to join the meeting
Meeting ID: 260 265 123 706
Meeting Password: qhi2fM
Dial-In Information: 501-244-3310
Phone Conference ID: 813 695 353#
1.3 CLARIFICAITON OF SOLICITATION
A. The Prospective Contractor shall notify the DOC Contact of any term, condition, or issue that
precludes the Prospective Contractor from submitting a compliant, Responsive Bid. The Prospective
Contractor should note that it is the responsibility of the Prospective Contractor to seek resolution of
all such issues, including those relating to the terms and conditions of the contract, prior to the
submission of a bid.
B. The Prospective Contractor may contact the DOC Contact with non-substantive questions at any time
prior to the bid opening.
C. Any oral statement by DOC will not be part of any contract resulting from this solicitation and may not
reasonably be relied upon by any Prospective Contractor as an aid to interpretation unless it is
reduced to writing and expressly adopted by DOC.
1.4 DEFINITION OF TERMS
A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same
meaning herein.
B. “Bid Submission Requirement” means a task a Prospective Contractor must complete when
submitting a bid response. These requirements will be distinguished by using the term “shall” or
“must” in the requirement.
C. “Business Day” means Monday through Friday, 8:00 a.m. to 4:30 p.m. Central Time, excluding State
Holidays.
D. “Calendar Day” means every day on the calendar, including weekends and holidays.
E. “Contractor” means a person who sells or contracts to sell commodities and/or services.
F. The terms “Invitation For Bid,” “IFB,” “Bid Solicitation,” and “Solicitation” are used synonymously in
this document.
G. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to
this solicitation.
Page 2 of 15
Bid Solicitation Document
H. “Requirement” means a specification that a Contractor’s commodity must and/or service shall meet
or exceed in the performance of its contractual duties under any contract awarded as a result of this
IFB. These specifications will be distinguished by using the terms “shall” and “must” in the
requirement.
I. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material
respects to this IFB.
J. “State” means the State of Arkansas. When the term “State” is used herein to reference any
obligation of the State under a contract that results from this solicitation, that obligation is limited to
the State Department using such a contract.
1.5 PROSPECTIVE CONTRACTOR QUALIFICATIONS
A. All Prospective Contractors shall be licensed by the Arkansas Motor Vehicle Commission as allowed
by Arkansas Code Annotated §23-112-301 and §23-112-312.
B. Prospective Contractors shall have on file with the Office of State Procurement a current copy of their
Arkansas Dealers License issued by the Arkansas Motor Vehicle Commission. Prospective
Contractors should submit a copy of their Arkansas Dealers License with their Bid Response Packet
but must submit a current copy of their Arkansas Dealers License issued by the Arkansas Motor
Vehicle Commission prior to Anticipation to Award or within three (3) Business Days of a request by
DOC or any other State Department.
C. At the time of bis submission, the Prospective Contractor shall have in place all facilities, staff, and
other operations necessary for providing the new vehicles listed in this IFB to DOC.
1.6 PROSPECTIVE CONTRACTOR REQUIREMENTS
The Prospective Contractor shall abide by all bid pricing requirements as stated within this IFB and the
Bid Response Packet.
1.7 SCOPE OF WORK
The DOC Shared Services Construction Division plans to purchase two (2) 2024 Dodge Ram 3500 4WD
Crew Cab Dually with Pickup Bed trucks and five (5) Dodge Ram 2500 Crew Cab pickup trucks or
approved equivalents.
1.8 SPECIFICATIONS
A. The vehicles must be new, and the latest model of proven performance, and in standard production
by the manufacturer at the time of delivery.
B. Optional equipment must be in addition to the Federal and State specifications for new vehicles.
C. The vehicles must contain all standard items, normally included by the manufacturer, of the year,
make, and model at no extra cost to the State.
D. Features that come standard from the factory must not be deleted or charged as additional options.
E. Pertaining to any specifications within the IFB which present approximate values, it is preferred that
the Prospective Contractor exactly meets the number value(s) specified. However, if the Prospective
Contractor does not meet the exact number values(s) specified, the Department of Corrections will
have the final determination whether the bid will be acceptable.
Page 3 of 15
Bid Solicitation Document
1.9 MINIMUM SPECIFICATIONS
A. At a minimum, the 2024 Dodge Ram 3500 4WD Crew Cab Dually with Pickup Beds, or approved
equivalent, must include all of the following components or component equivalents approved by
DOC.
Quantity Needed:
Two (2) Trucks
Vehicle Type:
2024 Dodge Ram 3500 Crew Cab Dually,
Special Service Pickup, 4WD
Standard:
Body and Chassis
Gross Vehicle Weight Rating
6,900 lbs.
Wheelbase/CA
149” WB 41 CA
Bed
Short Wide Bed
Stability Control System
Mfg. Std.
Engine
Engine Size
6.4L V8 410 HP
Fuel Type
Gasoline
Transmission/Drivetrain
Automatic Transmission
8-speed automatic
4WD
Mfg. Std. - 4WD
Differential Type/Ratio
Mfg. Std. – 3.73
Electrical
Alternator
Mfg. Std.
Battery
Mfg. Std.
Fuel Tank
Mfg. Std
Fuel Capacity (Gals)
Mfg. Std. – 31 Gallons
Exterior
Paint
One color – White
Bumpers
Mfg. Std. front, step-type rear
License Plate Brackets
Front and rear brackets
Windshield Washer
Windshield washer and multi-speed wipers
Doors and Mirrors
Doors
Four (4) full-size doors
Mirrors
Two (2) outside, right, and left, one (1) inside
Interior
Color
Black or Gray preferred
Air Conditioning
Factory installed
Radio
Audio system with AM/FM stereo
Tilt Steering
Tilt steering wheel
Cruise Control
Factory installed
Steering
Power steering
Tinted Glass
Mfg. Std. Tint on all windows
Gauges/Indicators
Mfg. Std.
Flooring
Mfg. Std.
Seats
Seats
Mfg. Std. Colors must blend with interior and
exterior color.
Safety
Brakes
Anti-Lock Brake System (ABS), four (4) wheel
disc brakes
Restraint System
Required for all passengers
Air Bags
Required in front and both sides
Page 4 of 15
Bid Solicitation Document
Tires and Wheels
Tires and Wheels
Spare Tire
Wheel Covers
Warranties:
Bumper to Bumper Warranty
Drive Train Warranty
Options:
Body and Chassis
Pickup Bed
Engine
Engine Block heater
Diesel Engine
Four (4) Wheel Drive
Transmission/Drivetrain
Skid Plate
Limited Slip Differential
Tires and Wheels
All Terrain Tires
Other
Trailer Brake Controller
LT 275/70R18E
Full size spare
Mfg. Std.
Three (3) years or 36,000 miles, whichever
comes first
Five (5) year or 100,000 miles
Add pickup bed
Add engine block heater
Add 6.7L diesel engine – 6.7L 16 370HP 2HA
Add four (4) wheel drive
Add skid plate
Add DSA
Add all terrain tires
Add trailer brake controller
B. At a minimum, the Dodge Ram 2500 4WD Crew Cab trucks, or approved equivalent, must include all
of the following components or component equivalents approved by DOC.
Quantity Needed:
Vehicle Type:
Standard:
Body and Chassis
Gross Vehicle Weight Rating
Wheelbase/CA
Bed
Stability Control System
Engine
Engine Size
Fuel Type
Transmission/Drivetrain
Automatic Transmission
4WD
Differential Type/Ratio
Electrical
Alternator
Battery
Fuel Tank
Fuel Capacity (Gals)
Exterior
Paint
Five (5) Trucks
Dodge Ram 2500 Crew Cab, Special Service
Pickup, 4WD
6,900 lbs.
149” WB 41 CA
Short Wide Bed
Mfg. Std.
6.4L V8 410 HP
Gasoline
8-speed automatic
Mfg. Std. - 4WD
Mfg. Std. – 3.73
Mfg. Std.
Mfg. Std.
Mfg. Std
Mfg. Std. – 31 Gallons
One color - White
Page 5 of 15
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See Also
Title Closing Date Type VEHICLES 04/29/2024 02:00 PM Anticipation to Award
State Government of Arkansas
Bid Due: 4/29/2024