Crack Fill Material

Invitation for Bid
IFB-5916-26-KN
Crack Fill Material
Responses Due:
May 15, 2026, before 2:00 p.m.
Accepting Electronic Responses Only
Submitted Through the
Rocky Mountain E-Purchasing System (RMEPS)
https://www.bidnetdirect.com/colorado/city-of-grand-junction
(The purchasing agent does not have access to or control the vendor side of RMEPS.
If the website or other problems arise during response submission, the Bidder MUST
contact RMEPS to resolve the issue before the response deadline 800-835-4603)
NOTE: All City solicitation openings will be held virtually,
information is in Section 1.8.
Purchasing Agent:
Kassy Nelson
kassyh@gjcity.org
970-244-1546

Table of Contents
Section 1.0: Instructions to Bidders ........................................................ 3
Section 2.0: General Contract Terms and Conditions............................ 8
Section 3.0: Specifications, Scope of Services/Work .......................... 14
Section 4.0. Bidder's Bid Form .............................................................. 20
Price Bid Schedule IFB-5916-26-KN "Crack Fill Material" ................................................................. 22
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Section 1.0: Instructions to Bidders
1.1. Americans with Disability Act (ADA) Compliance Mandate: Following HB21-
1110. all documents produced and submitted in response to this solicitation must
adhere to the provisions outlined in 24-85-101, C.R.S., and subsequent sections,
as well as the Accessibility Standards for Individuals with a Disability, as established
by the Office of Information Technology under section 24-85-103 (2.5), C.R.S.
Additionally, all documents must align with the State of Colorado's technology
standards related to accessibility, including Level A.A. conformity with the latest
iteration of the Web Content Accessibility Guidelines (WCAG) as integrated within the
State of Colorado's technology standards.
1.2. Required Review: The Bidder is responsible for thoroughly reviewing all solicitation
documentation to gain a comprehensive understanding of the scope, specifications,
project requirements, and all associated rules, regulations, laws, conditions,
instructions, and procurement policies related to the solicitation process and the
Project or Work outlined in this Invitation for Bid (IFB).
1.3. Issuing Office: This IFB is issued by the City of Grand Junction, Colorado (hereafter
"City"). The Purchasing Agent responsible for this procurement is:
Kassy Nelson
kassyh@gjcity.org
Except for pre-proposal or site visit meeting(s), all inquiries, concerns, clarifications,
or communications regarding this solicitation-including those about the process,
specifications, or project scope-must be submitted in writing to the Purchasing
Agent. Any communication directed to other City personnel may result in the
disqualification of the Bidder's Bid.
1.4. Purpose: The City of Grand Junction, Colorado, is seeking Bids from qualified and
interested firms for all labor, equipment, and materials required to provide and deliver
crack fill materials for the City of Grand Junction. All specifications and scope of
work should be verified by Bidders prior to submission of Bids.
1.5. The Owner: The City is the "Owner" which will act by and through its authorized
representative(s); "Owner" or "City" may be used interchangeably throughout this
Solicitation.
1.6. Compliance: All Bidders, by submitting a Bid, commit to adhere to all conditions,
requirements, and instructions in this IFB as stated or implied herein or modified by
addenda. Should the Owner omit anything necessary to clearly understand the
requirements, or should it appear that various instructions conflict, the Bidder(s) shall
secure instructions from the Purchasing Agent before the submittal deadline.
1.7. Controlling Authority: The 2023 version of the City Procurement Policy applies to
this Solicitation.
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1.8. Submission: Each Bid shall be submitted in electronic format only, adhering to
HB21-1110 and only through BidNet Direct Rocky Mountain E-Purchasing
System website link: (https://www.bidnetdirect.com/colorado/city-of-grand-
junction). This site offers both "free" and "paying" registration options which allow for
full access to the City's documents and electronic submission of Bids. (Note: "free"
registration may take up to 24 hours to process. Please Plan accordingly.) Please
view the "Electronic Vendor Registration Guide" at
https://www.gjcity.org/501/Purchasing-Bids for details. (The Purchasing Agent does
not have access to or control the vendor side of RMEPS. If there are website or other
problems that arise during response submission, the Bidder MUST contact RMEPS
to resolve the issue before the response deadline 800-835-4603).
To participate in the solicitation opening, please utilize the following information and
link:
Time: May 15, 2026 @ 2:00 p.m.
Please join my meeting from your computer, tablet or smartphone.
https://meet.goto.com/699293077
You can also dial in using your phone.
Access Code: 699-293-077
United States: +1 (571) 317-3112
Join from a video-conferencing room or system.
Meeting ID: 699-293-077
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 699293077@67.217.95.2 or 67.217.95.2##699293077
Get the app now and be ready when your first meeting starts:
https://meet.goto.com/install
1.9. Public Disclosure: Under the Colorado Open Records Act (CORA), all information
(except for items designated as classified, confidential, or proprietary) within any bid
or Bid is subject to public disclosure. Upon the issuance of an award and executed
contract, both the solicitation file and the bid(s) or Bid(s) contained therein are subject
to an Open Records Request. In instances of Solicitation or Project cancellation,
public disclosure is contingent upon adherence to pertinent laws.
1.10. Public Disclosure Record: If the Bidder knows its employee(s) or subcontractors
having an immediate family relationship with an Owner employee or elected official,
the Bidder must provide the Purchasing Agent with the name(s) of the individuals.
The individuals are required to file a "Public Disclosure Record", and/or a statement
of financial interest, before conducting business with the Owner.
1.11. Collusion Clause: Each Bidder, by submitting a Bid, certifies that it is not involved in
any collusive action(s) or activity(ies) that may violate applicable federal or state
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antitrust laws, rules, and/or regulations. Any Bid(s) found to have evidence or
reasonable belief of collusion among the Bidders will be rejected. The Owner reserves
the right, at its discretion, to accept future Bids for the same service(s) or work from
participants identified in such collusion.
1.12. Gratuities: The Bidder shall certify and agree that no gratuities or kickbacks were or
will be paid in connection with this Bid and/or an award of a Contract, nor were any
fees, commissions, gifts, or other considerations made contingent upon the award of
a Contract. If the Firm breaches or violates this warranty, the Owner may, at its
discretion, terminate the Contract without liability to the Owner.
1.13. Ethics: No Bidder shall accept or offer gifts or anything of value and/or enter into any
business arrangement with any employee, official, or agent of the Owner.
1.14. Altering Bids: Any alterations made before the opening date and time must be
initiated by the Bidder. Bids may not be altered or amended after the submission
deadline.
1.15. Withdrawal of Bids: Bids may be modified or withdrawn by an appropriate document
stating such, duly executed, and submitted to the place where Bids are to be
submitted at any time before the deadline.
1.16. Offers Binding for Sixty (60) Days: Once submitted, a Bid must remain firm and
valid for consideration of award and may not be withdrawn or canceled by the Bidder
for sixty (60) days following the submittal deadline.
1.17. Printed Form for Price Bid: All Price Bids must be made upon the Price Bid
Schedule attached and should give the amounts both in words and in figures and
must be signed and acknowledged by the Bidder.
The Bidder shall specify a unit price in figures for each pay item for which a quantity
is given and shall provide the products (in numbers) of the respective unit prices and
quantities in the Extended Amount column. The total Bid price shall be equal to the
sum of all extended amount prices. When an item in the Price Bid Schedule provides
a choice to be made by the Bidder, the Bidder's choice shall be indicated under the
specifications for that item and thereafter no further choice shall be permitted.
Where the unit of a pay item is a lump sum, the lump sum amount shall be shown in
the "extended amount" column and included in the summation of the total Bid.
All blank spaces in the Price Bid Schedule must be properly filled out.
Bids by corporations must be executed in the corporate name by the president, or
vice president, or other corporate office accompanied by evidence of authority to sign.
The corporate address and state of incorporation shall be shown below the signature.
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Bids by partnerships must be executed in the partnership name and signed by a
partner whose title must appear under the signature and the official address of the
partnership must be shown below the signature.
All names must be typed or printed below the signature.
The Bidder's Bid shall contain an acknowledgment of receipt of all Addenda, the
numbers of which shall be filled in on the Bidder's Bid Form.
The contact information to which communications regarding the Bid are to be directed
must be shown.
1.18. Exclusions: No oral, telephonic, emailed, or facsimile Bid will be considered.
1.19. Contract Documents: The Contract Documents consist of the complete solicitation
and the Bidder's Bid. Solicitation documents are available on the City Purchasing
website under, Purchasing Bids.
1.20. Examination of Specifications: Bidders shall thoroughly examine and be familiar
with the project Statement of Work. The failure or omission of any Bidder to receive
or examine any form, addendum, or other document shall in no way relieve any Bidder
from any obligation concerning its Bid. The submission of a Bid shall be taken as
evidence of compliance with this section. Before submitting a Bid, each Bidder shall,
at a minimum:
a. Examine the Contract Documents thoroughly;
b. Visit the site to familiarize itself with local conditions that may in any manner
affect the cost, progress, or performance of the Services;
c. Become familiar with federal, state, and local laws, ordinances, rules, and
regulations that may in any manner affect the cost, progress, or performance
of the Services;
d. Study and carefully correlate Bidder's observations with the Contract
Documents, and;
e. Notify the Purchasing Agent of all conflicts, errors, ambiguities, or
discrepancies in or among the Contract Documents within the designated
inquiry period.
By submission of a Bid, the Bidder shall be conclusively presumed to represent that
the Bidder has complied with every requirement of these Instructions to Bidders, that
the Contract Documents are not ambiguous and are sufficient in scope and detail to
indicate and convey an understanding of all terms and conditions for performance of
the Services.
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1.21. Questions Regarding Specifications or Statement of Services/Work: All requests
for clarification or interpretation of the Specifications, and/or Scope of Services/Work
must be submitted in writing via email to the Purchasing Agent by the inquiry deadline.
Questions submitted after the deadline may not receive a response.
1.22. Addenda: Official response to questions, interpretations, corrections, and changes
to this solicitation or extensions to the opening/receipt date will be made by the
Purchasing Agent by a written Addendum to the solicitation. The sole authority to
authorize addenda shall be vested in the Purchasing Division. Addenda will be issued
electronically through BidNet Direct Rocky Mountain E-Purchasing System website
at https://www.bidnetdirect.com/colorado/city-of-grand-junction. A Bidder(s) must
acknowledge receipt of all addenda in the Bid(s).
1.23. Exceptions and Substitutions: All Bids meeting the intent of this IFB will be
considered for the award. A Bidder that takes exception to the specifications does so
at the Bidder's risk. The Owner reserves the right to accept or reject any or all
substitutions or alternatives. When offering substitutions and/or alternatives, the
Bidder must state any exception(s) in the section to which the exception(s) pertain(s).
Exception/substitution, if accepted, must meet, or exceed the stated intent and/or
specification(s). The absence of stated exception(s) indicates that the Bidder has not
taken exception(s), and if awarded a Contract, shall hold the Bidder responsible for
performing in strict accordance with the Contract Documents.
1.24. Disqualification of a Bidder: A Bid will not be accepted from, nor shall a Contract
be awarded to, any person, firm, corporation, or entity that is in arrears to the Owner,
upon debt or Contract, or that has defaulted, as surety or otherwise, upon any
obligation to the Owner, or that is otherwise deemed irresponsible or unreliable.
Bidders may be required to submit satisfactory evidence demonstrating its
responsibility, practical knowledge of the Project it is quoting, and possession of the
necessary financial and other resources to complete the proposed Service/Work.
Either of the following reasons, without limitation, shall be considered sufficient to
disqualify a Bidder and Bid:
* More than one Bid is submitted for the same Service/Work from an individual, firm,
consultant, contractor, or corporation under the same or different name; and
* Evidence of collusion among Bidders. Any participant in such collusion shall not
receive recognition as a Bidder for any future Service/Work of the Owner until
such participant has been reinstated as a qualified Bidder.
1.25. Taxes: The Owner is exempt from State, County, and Municipal Taxes and Federal
Excise Taxes; therefore, all fees shall not include taxes.
1.26. Sales and Use Taxes: The Firm and all subcontractors are required to obtain
exemption certificates from the Colorado Department of Revenue for sales and use
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taxes. Bids shall reflect the removal of sales and use tax on materials, fixtures, and
equipment.
1.27. Federal Taxpayer Identification Certificate: Successful Bidder(s) new to
conducting business with the City must furnish a completed standard "Federal
Taxpayer Identification Certificate (W-9)" before the Contract is executed.
Additionally, the City reserves the right to request a current W-9 from established
business relationships as necessary.
1.28. Public Opening: The opening of the Bid(s) shall be conducted publicly in a virtual
meeting following the Bid deadline. Bidders, representatives, and interested people
may be present. Bids shall be received and acknowledged to maintain transparency
in the process.
Section 2.0: General Contract Terms and Conditions
2.1. Nonconforming Terms and Conditions: A Bid that includes terms and conditions
that do not conform to the terms and conditions of this
Solicitation is subject to rejection as non-responsive. The Owner reserves the right to
permit the Firm to withdraw nonconforming terms and conditions from its Bid before
a determination by the Owner of non-responsiveness based on the submission of
nonconforming terms and conditions.
2.2. Execution, Correlation, Intent, and Interpretations: The Contract Documents shall
be signed by the Owner and the Firm. By executing the Contract, the Firm represents
that it has familiarized itself with the conditions under which the Service is to be
performed and correlated its observations with the requirements of the Contract
Documents. The Contract Documents are complementary, and what is required by
anyone, shall be as binding as if required by all. The Contract Documents intend to
include all labor, materials, equipment, services, and other items necessary for the
proper execution and completion of the Scope of Services as defined in the technical
specifications contained herein.
2.3. Warranty: The Firm warrants the Owner that all materials and equipment furnished
under this Contract will be new unless otherwise specified, be of good quality, free
from faults and defects and in conformance with the Contract Documents. All
materials and equipment not so conforming to these standards may be considered
defective. If required by Owner, the Firm shall furnish satisfactory evidence as to the
kind and quality of materials and equipment. If within ten (10) days after written notice
to the Firm requesting such repairs or replacement, the Firm should neglect to make
or undertake with due diligence to the same, the City may make such replacements.
All indirect and direct costs of such correction or replacement shall be at the Firm's
expense.
2.4. Miscellaneous Conditions: Material Availability: Firms must accept responsibility for
verification of material availability, production schedules, and other pertinent data prior
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to submission of Bid. It is the responsibility of the bidder to notify the Owner immediately
if materials specified are discontinued, replaced, or not available for an extended period
of time.
2.5. Payment & Completion: The Contract Sum is stated in the Contract and is the total
amount payable by the Owner to the Firm for the performance of the Service(s) under
the Contract. Upon receipt of written notice that the deliverable(s) is ready for final
inspection and acceptance and upon receipt of the invoice for payment, the Owner's
Project Manager will promptly make such inspection and, when the Owner finds the
Service(s) acceptable under the Contract and the Contract fully completed, the Owner
shall make payment in the manner provided in the Contract Documents. Partial
payments will be based upon estimates prepared by the Firm of the value of
Service(s) performed under the Contract Documents. The Service(s) performed by the
Firm shall follow generally accepted professional practices and the level of competency
presently maintained by other practicing professional Agencies in the same or similar
type of Service(s) in the community. The Service(s) to be performed by the Firm
hereunder shall be done in compliance with applicable laws, ordinances, rules, and
regulations.
2.6. Protection of Persons & Property: The Firm shall comply with all applicable laws,
ordinances, rules, regulations, and orders of any public authority having jurisdiction
for the safety of persons or property or to protect itself from damage, injury, or loss.
Firm shall erect and maintain, as required by existing safeguards for safety and
protection, and all reasonable precautions, including posting danger signs or other
warnings against hazards promulgating safety regulations and notifying owners and
users of adjacent utilities. When or where any direct or indirect damage or injury is
done to public or private property by or on account of any act, omission, neglect, or
misconduct by the Firm in the execution of the Work, or in consequence of the non-
execution thereof by the Firm, it shall restore, at its own expense, such property to a
condition similar or equal to that existing before such damage or injury was done, by
repairing, rebuilding, or otherwise restoring as may be directed, or it shall make good
such damage or injury in an acceptable manner.
2.7. Changes in the Services: The Owner, without invalidating the Contract, may order
changes in the Services within the general scope of the Contract consisting of
additions, deletions, or other revisions. All such changes in the Services shall be
authorized by Change Order/Amendment and shall be executed under the applicable
conditions of the Contract. A Change Order/Amendment is a written order to the Firm
signed by the Contact Administrator issued after the execution of the Contract,
authorizing a change in the Services or an adjustment in the Contract sum or the
Contract time.
2.8. Change Order/Amendment: No oral statement of any person shall modify or
otherwise change, or affect the terms, conditions, or specifications stated in the
Contract. All amendments to the Contract shall be made in writing by the City Contract
Administrator.
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2.9. Assignment: The Firm shall not sell, assign, transfer, or convey the Contract
resulting from this IFB, in whole or in part, without prior written approval from the
Owner.
2.10. Compliance with Laws: Bids must comply with all Federal, State, County, and local
laws governing the Service and the fulfillment of the Service(s) for and on behalf of
the public. The Firm hereby warrants that it is qualified to assume the responsibilities
and render the Services described herein and has all requisite corporate authority
and professional licenses in good standing as required by law.
2.11. Debarment/Suspension: The Firm hereby certifies that the Firm is not presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any governmental department or agency.
2.12. Confidentiality: All information disclosed by the Owner to the Bidder and/or the Firm
for the Services to be performed or information that comes to the attention of the Firm
during the performance of such Services is to be kept strictly confidential.
2.13. Conflict of Interest: No public official and/or Owner employee shall have interest in
the Contract resulting from this IFB.
2.14. Cancelation of Solicitation: Any solicitation may be canceled by the Owner, or any
Bid may be rejected in whole or in part when it is in the best interest of the City.
2.15. Contract: This solicitation, the Bidder's Bid/submitted documents, and any
negotiations, when properly accepted by the Owner, shall constitute an enforceable
agreement equally binding between the Owner and the Firm. The Contract represents
the entire and integrated agreement between the City and the Firm, collectively the
Parties, and supersedes all prior negotiations, representations, or agreements, either
written or oral, including the solicitation documents. The Contract may be amended
or modified only with Amendment.
2.16. Contract Termination: The Contract shall remain in effect until any of the following
occurs: (1) Contract expires; (2) completion of Services; (3) final acceptance of
Services; or (4) for convenience terminated by either party with a written Notice of
Cancellation stating therein the reasons for such cancellation and the effective date
of cancellation at least thirty days past notification.
2.17. Employment Discrimination: During the performance of any Services, the Firm
agrees to:
2.17.1. Not discriminate against any employee or applicant for employment because
of race, religion, color, sex, age, disability, citizenship status, marital status,
veteran status, sexual orientation, national origin, or any legally protected
status except when such condition is a legitimate occupational qualification
reasonably necessary for the normal operations of the Firm. The Firm agrees
to post in conspicuous places, visible to employees and applicants for
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