2025-31: Covington Waster Water Reclamation Upgrades CONSTRUCTION MANAGER AT RISK

Agency:	City of Covington
State:	Georgia
Type of Government:	State & Local
NAICS Category:	236210 - Industrial Building Construction 236220 - Commercial and Institutional Building Construction 237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Nov 21, 2025
Due Date:	Jan 13, 2026
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Covington Wastewater Reclamation

Facility Upgrades

CONSTRUCTION MANAGER AT RISK

BID NO 2025-31

Request for Proposals

City of Covington, Georgia

SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW

NO LATER THAN TUESDAY, JANUARY 13, 2026, AT 2:00 PM LOCAL TIME

City of Covington

Attn:

Purchasing Department

2194 Emory Street

Covington, GA 30014

REQUEST FOR PROPOSAL

Contents

Section 1. Background....................................................................................................................................4

1.1 Introduction ..................................................................................................................................................4

1.2 RFP Organization .......................................................................................................................................5

1.3 Owner’s Objectives.....................................................................................................................................5

Section 2. Project Overview............................................................................................................................6

2.1 Project Scope ...............................................................................................................................................6

2.2 Project Budget and Funding.......................................................................................................................7

2.3 Project Schedule ..........................................................................................................................................7

Section 3. CMAR Services ...............................................................................................................................7

3.1 General .........................................................................................................................................................7

3.2 Roles and Responsibilities ........................................................................................................................8

Section 4. Procurement Process .....................................................................................................................9

4.1 Acknowledgement of RFP and Proposer Representative ....................................................................9

4.2 Communications with Owner Contact......................................................................................................9

4.3 Procurement Schedule...............................................................................................................................9

4.4 Pre-Proposal Meeting and Site Tour..................................................................................................... 10

Section 5. Proposal Submission Requirements ..............................................................................................10

5.1 Submittal Place and Deadline ................................................................................................................ 10

5.2 Submission Format.................................................................................................................................. 11

5.3 Submission Content ................................................................................................................................ 11

5.3.1 Part 1 - Transmittal Letter............................................................................................................... 12

5.3.2 Part 2 – Executive Summary .......................................................................................................... 12

5.3.3 Part 3 – Company Profile ................................................................................................................ 12

5.3.4 Part 4 – Project Staff and Key Personnel ..................................................................................... 12

5.3.5 Part 5 – Reference Projects............................................................................................................ 13

5.3.6 Part 6 – Project Approach ............................................................................................................... 13

5.3.7 Part 7 – CMAR Contract Markup..................................................................................................... 14

5.3.8 Part 8 – Fee and Rate Proposal ...................................................................................................... 14

Covington Wastewater Reclamation Facility Upgrades Construction Manager at Risk RFP

REQUEST FOR PROPOSAL

Section 6. Proposal Evaluation and Selection ................................................................................................15

6.1 General ........................................................................................................... Error! Bookmark not defined.

6.2 Responsiveness ....................................................................................................................................... 15

6.3 Minimum Qualification Requirements ................................................................................................... 15

6.4 Evaluation Criteria.................................................................................................................................... 16

6.5 Selection.................................................................................................................................................... 17

Section 7. Conditions for Proposers .............................................................................................................17

7.1 Owner Authority......................................................................................................................................... 17

7.2 Ineligible Firms and Individuals............................................................................................................... 17

7.3 Conflict of Interest ..................................................................................................................................... 17

7.4 Proprietary Information............................................................................................................................. 17

7.5 Rights of the Owner .................................................................................................................................. 18

7.6 Obligation to Keep Project Team Intact................................................................................................. 18

7.7 Addenda .........................................................................................................Error! Bookmark not defined.

7.8 Protests...........................................................................................................Error! Bookmark not defined.

Attachment A Definition of Terms ................................................................................................................20

Attachment B Scope of CMAR Services .........................................................................................................21

Attachment C Project Background Documents...............................................................................................25

Attachment D Design Documents and Specifications .....................................................................................26

Attachment E Forms for Affirmation of Compliance.......................................................................................27

Attachment F Draft CMAR Contract...............................................................................................................30

Attachment G Fee and Rate Proposal Form...................................................................................................31

Covington Wastewater Reclamation Facility Upgrades Construction Manager at Risk RFP

REQUEST FOR PROPOSAL

Request for Proposals

Section 1. Background

1.1 Introduction

This request for proposals (RFP) for the Covington Wastewater Reclamation Facility Upgrades

(Project) invites Proposals according to the requirements set forth in this RFP, including the format

and content guidelines in Section 5. The Proposals will be reviewed and evaluated using a best-

value selection process described in Section 6. At completion of the evaluation process, the City

of Covington (Owner) will select a Proposer to award, or enter into negotiations for award of, the

CMAR Contract [See Attachment F (Draft CMAR Contract)].

The capitalized terms in this RFP have the meanings as first used in the text of this RFP and/or as

defined in Attachment A (Definition of Terms). The Project is to be designed and constructed in two

phases using the construction management at-risk (CMAR) delivery method.

• Preconstruction phase: CMAR Firm will provide preconstruction services (as described in

Attachment B, Scope of CMAR Services) to support the Owner’s chosen Design Engineer in

developing the design. During this phase, the design engineer will advance the design to the

level of completion necessary to define the project and will provide construction-ready documents

prior to the initiation of the construction-phase services. When the engineering firm’s design

reaches 60% completion, the CMAR Firm will present a construction schedule and an open-book

guaranteed maximum price (GMP) or fixed price proposal to the Owner in accordance with the

CMAR contract, which includes the cost of the work through commissioning and start-up, general

conditions pricing, overhead and profit either as a percent (%) mark up, and a negotiated

contractor contingency.

When the Owner and CMAR Firm have agreed on the construction price, the construction-phase

services are authorized and initiated. (If the Owner and the CMAR Firm are unable to agree on a

price for construction-phase services, the Owner reserves the right to terminate the existing

CMAR Contract and begin negotiations with another CMAR firm or direct the Design Engineer to

complete the design and prepare construction documents for public bidding of the Project.)

• Construction phase: If the owner and CMAR firm agree on a price for construction-phase

services, the CMAR Firm will procure all subcontractors and vendors, and will be responsible for

the Project’s construction, startup, commissioning, operator training, performance testing, and

warranty services as agreed to in the CMAR Contract.

This RFP is subject to revision after the date of issuance via written addenda. Any such

addenda will be transmitted to the list of potential Proposers maintained by the Owner and or its

Representative. It is each Proposer’s responsibility, to obtain all RFP addenda prior to submitting its

proposal. In no event will the Owner be liable for any costs incurred by any Proposer or any other

party in developing or submitting a Proposal.

Covington Wastewater Reclamation Facility Upgrades Construction Manager at Risk RFP

REQUEST FOR PROPOSAL

1.2 RFP Organization

This RFP consists of seven Sections and eight Attachments:

• Section 1: Background

• Section 2: Project Overview

• Section 3: CMAR Services

• Section 4: Procurement Process

• Section 5: Proposal Submission Requirements

• Section 6: Proposal Evaluation and Selection

• Section 7: Conditions for Proposers

• Attachment A: Definition of Terms

• Attachment B: Scope of CMAR Services

• Attachment C: Project Background Documents

• Attachment D: Design Documents and Specifications

• Attachment E: Forms for Affirmation of Compliance

• Attachment F: Draft CMAR Contract

• Attachment G: Fee and Rate Proposal Form

The contents of the RFP Attachments take priority over any conflicting statements in the RFP

Sections.

Certain project background documents are being made available as Attachment C (Project

Background Documents) for the purpose of preparing Proposals. The Owner is providing these

documents only for the purpose of obtaining Proposals for the Project and does not confer a license

or grant for any other use. The extent to which the CMAR Firm may rely on such background

documents is set forth in Attachment F (Draft CMAR Contract).

1.3 Owner’s Objectives

The Owner’s goals for delivery of the Project are as follows:

• Quality: Deliver the proposed facility upgrades consistent with the project design and specifications.

• Cost: Minimize initial capital and life-cycle costs, and achieve Owner’s budget.

• Schedule: Achieve substantial completion of the Project by December 31, 2027. Achieve

final completion, including commissioning, start-up and performance testing by March 31,

2028. No performance guarantee will be required of the CMAR Firm.

• Risk: Achieve an optimal balance of risk allocation between the Owner and the CMAR Firm.

• Safety: Implement a comprehensive safety program that incorporates industry’s best

practices.

Covington Wastewater Reclamation Facility Upgrades Construction Manager at Risk RFP

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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