COUNTY-WIDE ECONOMIC DEVELOPMENT SERVICES
| Agency: | Lea County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Feb 6, 2024 |
| Due Date: | Mar 4, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFP#11-(23-24)
|
| Bid Title: |
COUNTY-WIDE ECONOMIC DEVELOPMENT SERVICES
|
| Category: | Bids/Requests for Proposals (RFPs) |
| Status: | Open |
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Attachment Preview
COUNTY-WIDE ECONOMIC
DEVELOPMENT SERVICES
FISCAL YEAR 2024-2025
Request for Proposals
RFP # 11 – (23-24)
NIGP Codes: 96110, 96128, 96129, 91827, 91849
Release Date: February 6, 2024
Due Date: March 4, 2024
3:00 p.m. (MDT/MST)
All potential Offerors are requested to carefully review the information
contained in this RFP.
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TABLE OF CONTENTS
I. INTRODUCTION........................................................................................................3
A. Purpose .............................................................................................................3
B. Scope .................................................................................................................3
C. Term ...................................................................................................................3
D. Procurement Officer .........................................................................................4
II.CONDITIONS GOVERNING THE PROCUREMENT..................................................4
A. Sequence of Events ..........................................................................................4
B. Explanation of Events.......................................................................................5
C. General Requirements......................................................................................7
III. RESPONSE FORMAT AND ORGANIZATION..........................................................9
A. Number of Responses……………………………………………………….. ..........9
B. Number of Copies ……………………………………………………………. ..........9
C. Proposal Format ……………………………………………………………. ............9
IV. SPECIFICATIONS .................................................................................................10
V. Evaluation.............................................................................................................11
VII. Appendix Forms .................................................................................................13
A. Cover Letter Transmittal Form ……………………………………………………13
B. Cost Proposal Form…………………………………………………………………16
C. Campaign Contribution Form……………………………………………………..17
D. Related Party Disclosure Form……………………………………………………19
E. Certification RE: Debarment, Suspension………………………………………20
F. Non-Collusion Affidavit……………………………………………………………..21
For review only:
Lea County Contract for Goods and Services - Sample………………………..22
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COUNTY-WIDE ECONOMIC DEVELOPMENT SERVICES
RFP #11 – (23-24)
DUE DATE: March 4, 2024 – 3:00 PM (MDT/MST)
I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS (RFP)
The Lea County Board of County Commissioners requests qualifications-based proposals to
provide various economic development services through a competitive contract award process.
B. SCOPE OF PROCUREMENT AND BACKGROUND
Lea County government strives to enhance the economic development of Lea County to ensure
the health, safety, and quality of life for all residents as determined by law and community
interests. Services are provided through innovative leadership and teamwork in a fair,
respectful and professional manner.
Proposed services should include development and implementation of a marketing and
promotion plan, development and implementation of an advertising, printing, publication, and
materials distribution plan, development and implementation of plans for active solicitation of
new business, manufacturing, and industry, provision of technical services related to all
industrial and economic development matters, and willingness to perform additional related
services as needed.
Proposal Requirements:
1. Organizations who have previously been awarded a contract from the County must
demonstrate a project history of successful program and budgetary management.
2. Proposal must demonstrate organizational capacity to implement the proposed project by
providing their most recent certified audit or financial review and, if applicable, proof of their
U.S. Internal Revenue Service 501(c) 3 application or final determination of their non-profit
status.
3. Proposals must contain budgets that are cost effective and appropriate to the program and
provide an evaluation assessment of their program.
C. TERM OF CONTRACT
Pursuant to § 13-1-153 NMSA 1978 of the New Mexico Procurement Code, the County
reserves the right to multi-award this RFP. The County intends to enter into a single contract
with one or more organizations to provide the above mentioned services for which the Offeror
has been qualified pursuant to its response to this RFP. The term of these contracts shall be
from date of award until June 30, 2025.
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D. PROCUREMENT OFFICER
Lea County’s Procurement Officer, whose name and contact information is listed below is
responsible for the conduct of this procurement.
Name:
Address:
Email:
Zayra Jacobs, Procurement Officer
Lea County
Finance Department, 4th Floor
100 North Main, Stuite11
Lovington, NM 88260
zjacobs@leacounty.net
E. QUESTIONS:
1. You must submit any questions regarding this procurement in writing, ONLY to the
Procurement Officer at: zjacobs@lecounty.net.
2. No one other than the Procurement Officer has the authority to respond on behalf
of the County.
3. Questions will be answered by an addendum to the RFP that will be posted to Lea
County’s website at: RFP & Bid Postings (leacounty.net)
II. CONDITIONS GOVERNING THE PROCUREMENT
This section of the RFP contains the schedule, description and conditions governing the
procurement.
A. SEQUENCE OF EVENTS
The PROCUREMENT OFFICER will make every effort to adhere to the following schedule:
Action
1. Issue of RFP
2. Deadline for Written Questions
3. Response to Written Questions
4. Submission of Proposals
5. Proposal Evaluation
6. Best & Final Offer If
Requested
Responsible Party
Due Dates (Local Time)
Lea County
February 6, 2024
Potential Offerors
By February 16, 2024 -1:00 pm
Procurement Officer By February 21, 2024 - 4:00 pm
Potential Offerors
March 4, 2024 - 3:00 pm
Evaluation Committee TBD
Offerors
TBD
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7. Selection of Finalist(s)
8. Contracts Negotiations
9. Contract Award(s)
10. Protest Deadline
Evaluation Committee
Lea County and
Potential Offeror(s)
Lea County
TBD
TBD
TBD
By 15 days after award
B. EXPLANATION OF EVENTS
The following paragraphs describe the activities listed in the sequence of events shown in
Section II. A. (above).
1. Issuance of RFP
This RFP is being issued on behalf of the Lea County Board of County Commission.
2. Deadline to Submit Written Questions
Potential Offerors must submit all questions in writing only to the Procurement Officer before
February 16, 2024 at 1:00 pm (MDT/MST) as indicated in the “Sequence of Events”
(Section II-A). Questions shall be clearly labeled and shall name the Section(s) in the RFP
or other document which form the basis of the question.
3. Response to Written Questions
Written responses to written questions will be answered by Addendum and be posted to
Lea County’s website at: RFP & Bid Postings (leacounty.net)
4. Submission of Proposals
All RFP documents as well as any future addenda may be found on the Lea County website:
RFP & Bid Postings (leacounty.net)
Lea County will accept responses only at the address below up to 3:00 pm (MDT/MST) on
March 4, 2024. Faxed or emailed responses will not be accepted. Responses received after
that date and time will not be accepted. The Lea County Board of Commissioners reserves
the right to reject any and all responses that are not in its best interest and to cancel and
reissue the RFP.
Name:
Address:
Lea County Finance Dept.
Attn: Zayra Jacobs
Lea County Finance Dept. (4th floor)
100 North Main, Suite 11
Lovington, NM 88260
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