26-01 County Line Road Paving Project FDEP Agreement No. NF117

The Bay County Board of County Commissioners (County) seeks bids from qualified contractors for the construction of the County Line Road Paving Project. The project scope of work includes the stabilization of roughly 1.57 miles (8,308 LF) of dirt/sand roadway with asphaltic concrete pavement. Contractor to provide all necessary labor, supervision, equipment, and materials to complete the project.

Further, the scope of work will consist of clearing and grubbing, earthwork, erosion and sediment control measures, asphaltic concrete pavement, vegetative stabilized shoulders, signage and pavement markings, and drainage improvements including but not limited to the grading of ditches and swales, cross-drains, cement-sand bag concrete end-walls, and drainage culverts.

The project may be reimbursed by the Florida Department of Environmental Protection (FDEP) Grant Agreement NF117. Funding for the project may be made possible through this grant and is contingent on strict conformance to the guidelines set forth by FDEP and EPA. Respondents will comply with the Federal Regulations Contract Requirements shown at Exhibit 6.

A MANDATORY Pre-Bid Meeting will be held at 10:00 am CDT on Tuesday, October 7, 2025 in the Public Works Conference Room, 840 W. 11 ^th Street, Second Floor Suite 2400, Panama City, FL 32401.

Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.

In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.

ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 26-01 County Line Road Paving Project will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Thursday, November 13, 2025. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Bids for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11 ^th Street, Suite 2500, Panama City, Florida 32401.

Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.

Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.

Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).

Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl

Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11 ^th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.

QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, October 17, 2025.