County Complex Master Plan

REQUEST FOR QUALIFICATIONS
FOR
COUNTY COMPLEX MASTER PLAN
NAVAJO COUNTY, ARIZONA
Contract Number B26-04-014
Published: April 29, 2026
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TABLE OF CONTENTS
NOTICE OF REQUEST FOR QUALIFICATIONS ...............................................................................................3
I. INTRODUCTION ................................................................................................................................4
II. BACKGROUND ..................................................................................................................................4
III. SCOPE OF WORK ...............................................................................................................................4
IV. INSTRUCTIONS TO OFFERORS ..........................................................................................................5
V. SELECTION PROCESS .........................................................................................................................9
VI. STATEMENT OF QUALIFICATIONS (SOQ) ..........................................................................................9
VII. SPECIAL TERMS AND CONDITIONS ................................................................................................ 11
VIII. STANDARD TERMS AND CONDITIONS ...................................................................................... 15
ATTACHMENT A - PROPOSAL CHECKLIST ................................................................................................. 26
ATTACHMENT B - DEBARMENT CERTIFICATION...................................................................................... 27
ATTACHMENT C - NON-COLLUSION AFFIDAVIT ....................................................................................... 29
ATTACHMENT D - OFFER AND ACCEPTANCE ............................................................................................ 30
RFQ # B26-04-014 - COUNTY COMPLEX MASTER PLAN
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NAVAJO COUNTY
NOTICE OF REQUEST FOR QUALIFICATIONS
COMPLEX MASTER PLAN STUDY
RFQ NO. B26-04-014
Notice is hereby given that Navajo County is conducting a competitive ONE-STEP process to
retain a CONSULTANT to provide architect design services for County Complex Master Plan.
The term of this contract will be one (1) year with the option to renew up to (4) four additional
one-year terms.
INTERESTED OFFERORS MAY OBTAIN A COPY OF THIS SOLICITATION BY CALLING (928)
524-4100 OR MAY PICK UP A COPY OF THE PROPOSAL PACKAGE AT 100 W. PUBLIC
WORKS DR., HOLBROOK, ARIZONA 86025, OR MAY DOWNLOAD THE PACKAGE AT:
http://www.navajocountyaz.gov/Departments/Finance/Procurement.
All Statements of Qualifications for the specified service shall be received by the Navajo County
Clerk of the Board of Supervisor's Office at the location indicated, on or prior to the exact time
and date indicated below. Late submittals shall not be considered. The official prevailing clock
is located in the Clerk of the Board of Supervisor's Office. Statements of Qualifications received
by the correct time and date shall be publicly recorded. Navajo County takes no responsibility
for informing recipients of changes to the original solicitation document. Failure to acknowledge
addendums with the solicitation response may be grounds for deeming the Statement of
Qualifications non-responsive.
Statements of Qualification's must be submitted in a sealed envelope. The RFQ number and the
proposers name and address should be clearly indicated on the outside of the envelope. Failure
to clearly indicate RFQ number, name and address on the outside of the package or envelope
may be cause for the Statement of Qualification to be deemed invalid. All Statement of
Qualification's must be completed in ink or typewritten. Questions must be in writing and
addressed to the contact listed below. The last day to submit questions is May 19, 2026 at 12:00
P.M. local AZ Time.
RFQ NUMBER: B26-04-014
RFQ DUE DATE: May 27, 2026 AT 3:00 P.M. local AZ Time
PUBLIC OPENING DATE: May 27, 2026 AT 3:15 P.M. local AZ Time
SUBMITTAL LOCATION: Navajo County Board of Supervisors
100 East Code Talkers Drive
P.O. Box 668 (USPS Mail)
Holbrook, Arizona 86025
DIRECT WRITTEN QUESTIONS TO:
Christina Tewa
Procurement@navajocountyaz.gov
(928) 524-4100
The Holbrook Tribune
4/29/2026 & 5/6/2026 - Publish Date(s)
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I. INTRODUCTION
Notice is hereby given that Navajo County, hereinafter referred to as "COUNTY" is
conducting a competitive ONE-STEP process to retain a CONSULTANT to provide
ARCHITECT DESIGN SERVICES for Navajo County.
II. BACKGROUND
Navajo County is seeking a qualified professional consultant team to provide professional
services to assist the County in developing a comprehensive Site and Facilities Master Plan
("Master Plan") for the Governmental Complex in Holbrook, AZ. The goal of the Master Plan
is to craft a visionary and inclusive document that aligns with the goals and aspirations of
the County. The Master Plan will guide the County's development planning and facility
improvements over the next 5 to 10 years.
The qualified consultant shall engage in a collaborative, interactive process and shall have
experience in both site and facilities master planning for modern public facilities/complexes.
The qualified consultant will be expected to collaborate with a working group comprised of
County Staff that will gather input from staff and administrators, help guide the process, and
evaluate alternatives presented by the consultant. The Master Plan shall be ambitious in
vision, but realistic and manageable for implementation.
III. SCOPE OF WORK
1. Space Needs Assessment for a New Facility
a. Complete assessment/evaluation of current space/programming needs for the
following departments: Administration, Assessor, Board Chambers, Board of
Supervisors, Clerk of the Board, Elections, Emergency Management, Finance,
Human Resources, Information Technology, Recorder, Superintendent of
Schools, Treasurer, and Sheriff's Office. Note that the Sheriff's Office is
currently located off-site in another facility in downtown Holbrook.
b. Incorporate future growth projections and future space needs.
2. Conceptualize New Facility Schematic Footprint
a. Size
i. Based on Space Needs Assessment.
b. Layout
i. The Sheriff's Office 'wing' should be physically segregated/separated
from the public facing services housed in the other 'wing'.
ii. Consider customer flow, staff flow and adjacencies.
3. Site Master Plan
a. Identify the most sensible future building location(s).
i. A physical connection to the existing Detention Facility should be
contemplated/explored.
ii. Consider locations and proximity to existing utility infrastructure.
b. Identify future circulation corridors (both pedestrian and vehicular) and parking
facilities. A second access point into the Complex should be included to
improve emergency ingress/egress.
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c. Improve existing access and circulation for an easier user experience while
maximizing and leveraging existing infrastructure where practical.
4. High Level Evaluation of Existing Complex
a. Develop recommendations and/or alternatives for repurposing and optimizing
the vacated spaces after new facility is constructed. This could be a high-level
programmatic block plan/diagram which:
i. Adds Superior Court capacity
ii. Considers adding a Justice Court
iii. Considers separate areas for Family and Juvenile Courts
iv. Improves efficiency and maximizes the space
5. Estimate Probable Construction Costs
IV. INSTRUCTIONS TO OFFERORS
1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION:
For purposes of this solicitation and subsequent contract, the following definitions shall
apply:
County: Navajo County, Arizona
Contract: The legal agreement executed between the County and the Consultant.
Consultant: The individual, partnership, or corporation who, as a result of the
competitive solicitation process, is awarded a contract by the County.
Contract Representative: The County employee or employees who have specifically
been designated to act as a contact person or persons to the Consultant and is
responsible for monitoring and overseeing the Consultant's performance under this
Contract.
Procurement Manager: The contracting authority for the County, authorized to sign
addendums, contracts and amendments thereto on behalf of the County.
May: Indicates something that is not mandatory but permissible.
Offeror: The individual, partnership, or corporation who submits a proposal in
response to a solicitation.
Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these
mandatory requirements, if they constitute a substantive requirement, may, at the
County's sole discretion, result in the rejection of a proposal as non-responsive.
Should: Indicates something that is recommended but not mandatory. If the Offeror
fails to provide recommended information, the County may, at its sole option, ask the
Offeror to provide the information or evaluate the proposal without the information.
2. PRE-SUBMITTAL CONFERENCE: There is no pre-submittal conference scheduled
for this work.
3. INQUIRIES: Any request for explanation of the meaning or interpretations of the
request for qualifications shall be submitted no later than 12:00 p.m. M.S.T., May 19,
2026. If the Department determines interpretations or explanations are warranted, the
response will be issued as an addendum to the Request for Qualifications and will be
posted to the Navajo County website at:
https://www.navajocountyaz.gov/Departments/Finance/Procurement by end of day
May 21, 2026. Written request(s) shall be directed to the contact identified in the
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"Notice of Request for Qualifications." An offeror shall not contact or ask questions of
the department for whom the requirement is being procured. Oral interpretations or
clarifications will be without legal effect.
4. REQUEST FOR QUALIFICATIONS ADDENDUMS: It is the Offeror's responsibility to
obtain a copy of any addendum relevant to this Solicitation. Navajo County takes no
responsibility for informing recipients of changes to the original solicitation document.
Addendums can be obtained by calling (928) 524-4100 or checking the website at:
https://www.navajocountyaz.gov/Departments/Finance/Procurement.
5. FAMILIARIZATION OF SCOPE OF WORK: Before submitting a statement of
qualifications, each Offeror shall familiarize itself with the Scope of Work, laws,
regulations and other factors affecting contract performance. The Offeror shall be
responsible for fully understanding the requirements of the subsequent Contract and
otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment
of contract requirements. The submission of a statement of qualifications will
constitute a representation of compliance by the Offeror. There will be no subsequent
financial adjustment, other than that provided by the subsequent Contract, for lack of
such familiarization.
6. PREPARATION OF STATEMENT OF QUALIFICATIONS:
A. All submittals shall be on the forms provided in this Request for Qualifications
package. It is permissible to copy these forms as required. Facsimiles or
electronic mail proposals shall not be considered.
B. At a minimum, your statement of qualification should include the signed Offer
form, acknowledgement of any solicitation addendums and your response to all
evaluation criteria.
C. The Offer page shall be signed by a person authorized to submit an offer. An
authorized signature on the Offer Page, proposal checklist, or cover letter
accompanying the submittal documents shall constitute an irrevocable offer to
sell the good and/or service specified herein. Offeror shall submit any additional
requested documentation, signifying intent to be bound by the terms of the
agreement.
D. The authorized person signing the submittal should initial erasure, interlineations
or other modifications on the submittal.
E. It Is the responsibility of all offerors to examine the entire Request for
Qualification package and seek clarification of any requirement that may not be
clear and to check all responses for accuracy before submitting a response.
Negligence in preparing a submittal confers no right of withdrawal after due date
and time.
F. The County shall not reimburse the cost of developing, presenting, submitting or
providing any response to this solicitation.
G. Offeror must list any Subconsultants to be utilized in the performance of the
services specified herein. For each Subconsultant, details on respective
qualifications must be included.
7. SUBMITTAL FORMAT: An original copy should be submitted on the forms and in
the format specified in the solicitation. The original copy of the proposal should be
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clearly labeled "Original", single-sided and unbound. The material should be in
sequence and related to the solicitation. The sections of the submittal should be
tabbed and clearly Identifiable. Offerors should also submit one electronic copy
of the proposal on a jump drive in pdf format. Any confidential information shall be
submitted in a separate file. Failure to include the requested information may have a
negative impact on the evaluation of the offeror's proposal.
The County will not provide any reimbursement for the cost of developing or
presenting the submittals in response to this solicitation. Failure to include any
requested information may have a negative impact on the evaluation and/or may result
in the rejection of the offeror's submittal.
8. EXCEPTIONS TO CONTRACT PROVISIONS: A response to any Request for
Qualifications (RFQ) is an offer to contract with the County based upon the contract
provisions contained in the County's RFQ, including but not limited to, the
specifications, scope of work and any terms and conditions. Offerors who wish to
propose modifications to the contract provisions must clearly identify the proposed
deviations and any proposed substitute language. These should be identified and
submitted with the RFQ response. The provisions of the RFQ cannot be modified
without the express written approval of the Procurement Manager or his/her
designee. Exceptions will be addressed during contract negotiations.
9. PUBLIC RECORD: All statements of qualifications submitted in response to this
Request for Qualifications shall become the property of the County and shall become
a matter of public record available for review subsequent to the award notification.
10. CONFIDENTIAL INFORMATION: Navajo County is obligated to abide by all public
Information laws. If an Offeror believes that any portion of a submittal, offer,
specification, protest or correspondence contains information that should be withheld,
a statement advising the Contract Officer of this fact should accompany the
submission and the information shall be so identified wherever it appears. The County
shall review all requests for confidentiality and may provide a written determination to
designate specified documents confidential or the request may be denied. If the
confidential request is denied, such information shall be disclosed as public
information, unless the offeror submits a formal written objection.
11. CERTIFICATION: By signature on the Offer page, proposal checklist, or cover letter
accompanying the submittal documents, Offeror certifies:
A. The submission of the offer did not involve collusion or other anti-competitive
practices.
B. The Offeror shall not discriminate against any employee or applicant for
employment in violation of Federal or State law.
C. The Offeror has not given, offered to give, nor intends to give at any time
hereafter, any economic opportunity, future employment, gift, loan, gratuity,
special discount, trip, favor, meal or service to a public servant in connection with
the submitted offer.
D. The Offeror hereby certifies that the individual signing the submittal is an
authorized agent for the Offeror and has the authority to bind the Offeror to the
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Contract.
12. WHERE TO SUBMIT STATEMENT OF QUALIFICAITONS: In order to be
considered, the Offeror must complete and submit its submittal to Navajo County
Board of Supervisors at the location indicated, prior to or at the exact date and time
indicated on the Notice of Request for Qualifications. The Offeror's submittal shall be
submitted in a sealed envelope. The words "SEALED SUBMITTAL" with the
REQUEST FOR QUALIFICATIONS TITLE, REQUEST FOR QUALIFCIATIONS
NUMBER, SUBMTITAL DUE DATE AND TIME and OFFEROR'S NAME AND
ADDRESS shall be written on the envelope.
13. LATE SUBMITTALS: Late submittals will be rejected.
14. OFFER AND ACCEPTANCE PERIOD: In order to allow for an adequate evaluation,
the County requires an offer in response to this solicitation to be valid and irrevocable
for ninety (90) days after the submittal due date and time.
15. WITHDRAWAL OF SUBMITTAL: At any time prior to the specified solicitation due
date and time, an offeror may formally withdraw the submittal by a written letter,
facsimile or electronic mail from the Offeror or a designated representative.
Telephonic or oral withdrawals shall not be considered.
16. CONTRACT NEGOTIATIONS: At the completion of the evaluation process, the
County may enter into negotiations with the top-ranked Offeror to determine fees, and
to negotiate any other portion of the Contract deemed by the County to be necessary.
In the event that the County is not able to negotiate successfully with the top ranked
Offeror, the County shall cease negotiations with that Offeror and either begin
negotiations with the next ranked Offeror or may choose to cancel the solicitation in
its entirety. In the event that the County is not able to negotiate successfully with the
next ranked Offeror, the County shall cease negotiations with that Offeror and either
begin negotiations with the third ranked Offeror or may choose to cancel the
solicitation in its entirety. Award shall be made to the Offeror whose submittal and
subsequent negotiation is most advantageous to the County
17. AWARD OF CONTRACT: Notwithstanding any other provision of the Request for
Qualifications, the County reserves the right to:
(1) waive any immaterial defect or informality; or
(2) reject any or all proposals, or portions thereof; or
(3) reissue the Request for Qualifications.
A response to this solicitation is an offer to enter into negotiations and contract
with the County based upon the terms, conditions, and specifications contained in
the County's solicitation. Submittals do not become contracts unless and until they
are executed by the County Manager or County's Board of Supervisors. All of the
terms and conditions of the solicitation shall be incorporated in the Contract,
unless any of the terms and conditions are modified by a solicitation addendum, a
contract amendment, or by mutually agreed terms and conditions in the final
contract documents
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18. SUBMITTAL RESULTS: Submittal results will not be available for public inspection
until after a contract is awarded.
19. PROTESTS: A protest shall be in writing and shall be filed with the Procurement
Manager. A protest of a Request for Qualification shall be received at the Department
of Procurement not less than five (5) working days before the Request for
Qualification due date. A protest of a proposed award or of an award shall be filed
within ten (10) days after issuance of notification of award or issuance of a notice of
intent to award, as applicable. A protest shall include:
A. The name, address, and telephone number of the protestant;
B. The signature of the protestant or its representative;
C. Identification of the Request for Qualifications or Contract number;
D. A detailed statement of the legal and factual grounds of protest including copies
of relevant documents; and
E. The form of relief requested.
V. SELECTION PROCESS
1. This is a One-Step - Statement of Qualifications (SOQ) process. A qualified
committee will evaluate the SOQ's submitted and determine the offeror(s) most
qualified to enter into negotiations for a contract.
2. Shortlist: The County reserves the right to shortlist the offerors on the stated criteria.
However, the County may determine that shortlisting is not necessary.
3. Interviews: The County reserves the right to conduct interviews with some or all of
the offerors at any point during the evaluation process. However, the County may
determine that interviews are not necessary. In the event interviews are conducted,
information provided during the interview process shall be taken into consideration
when evaluating the stated criteria. The County shall not reimburse the offeror for the
costs associated with the interview process.
4. Additional Investigations: The County reserves the right to make such additional
investigations as it deems necessary to establish the competence and financial
stability of any offeror submitting a proposal.
5. Prior Experience: Experiences with the County and entities that evaluation
committee members represent and that are not specifically mentioned in the
solicitation response may be taken into consideration when evaluating offers.
VI. STATEMENT OF QUALIFICATIONS (SOQ)
All submittals shall include any and all forms provided in this solicitation package. It is
permissible to copy these forms as required. The offer form shall be submitted with a
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signature by the person authorized to sign the submittal. Erasures, interlineations, or other
modifications in the submittal should be initialed by the person authorized to sign the
submittal. Periods of time, stated as a number of days, shall be in consecutive calendar
days. It is the responsibility of all offerors to examine the entire solicitation package and
seek clarification of any requirement that may not be clear and to check all responses for
accuracy before sending in a submittal. Negligence in preparing a submittal confers no right
of withdrawal after due date and time.
1. SUBMITTAL FORMAT: Submittal for the project shall be limited to the items listed
below. Firms are advised to follow guidelines and submit only the requested
information:
TOTAL
MAXIMUM NUMBER
PART FORMAT CONTENT
POINTS OF
PAGES
Part A Introductory Letter 1
Part B Proposal Checklist (Attachment A - 1 page) 1
Debarment Certification (Attachment B - 2 pages) 2
Non-Collusion Affidavit (Attachment C - 1 page) 1
Offer Page (Attachment D - 1 page) 1
Part C Evaluation Criteria 8
1. Project Understanding & Approach 45
2. Project Risks and Schedule 20
3. Project Team Experience and Availability 35
Part D Attachments (Required but shall not count toward
page limit)
1. Key Personnel Resumes Only: Identified in the
SOQ (each resume shall not exceed 2 pages
each)
TOTALS 100 14
2. INTRODUCTORY LETTER: Expressing interest in the project and identifying a single
individual as the point of contact for any future correspondence.
3. EVALUATION CRITERIA: The SOQ proposal will be reviewed and scored based on
the responses to the information requested. Follow the format in the discussion of
qualifications and number responses to each category and subcategory exactly as
they are listed below:
1. PROJECT UNDERSTANDING AND APPROACH (Max. 45 points)
Discuss generally the tasks involved in this project. Identify any special issues or
problems that are likely to be encountered. Outline your proposed
approach/methodology for dealing with the tasks and issues of this project.
Demonstrate clearly and concisely your understanding of the technical and
institutional elements for which your firm/team must deal with in this project.
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