Correspondence Production Service Printer Refresh

This notice is a Sources Sought Notice (SSN) ONLY. This notice is NOT a solicitation for proposals, proposal abstracts, request for bids or quotations, nor a promise to issue a solicitation in the future. The purpose of this notice is for the Government to obtain knowledge and information for project planning purposes only and to determine whether a small business set-aside is appropriate for this acquisition. We encourage all small business concerns in all socioeconomic categories to identify their capabilities in meeting the requirement outlined below.

The Government has interest in and is seeking information regarding industry capability in providing Brand Name or Equal Ricoh Printers and Services as described in the DRAFT Performance Work Statement (PWS), provided as an attachment to this notice.

The Government intends to award a firm fixed price (FFP) contract with an anticipated 12-month base period. The potential North American Industrial Classification System Code (NAICS) is 334118 – Computer Terminal and Other Computer Peripheral Equipment Manufacturing.

Requested Information:

Interested sources are invited to respond to this notice by submitting the following:

1. General Contractor Information: Provide your name, address, POC name, POC phone number, POC email, CAGE code, Unique Entity ID number, and NAICS.


2. Business Size/Socioeconomic status: State specifically if your organization is a small business. Provide details regarding your organization’s business size and socioeconomic status (e.g., large, small, 8(a), women owned, hub-zone, SDB, Service-Disabled Veteran Owned)


3. Solicitation: State if the requirement can be solicited from your organization via a General Service Administration (GSA) schedule contract vehicle and/or the open market through SAM.gov. If a schedule contract vehicle meets the requirement, specifically identify the vehicle.


4. List active governmentwide contracts related to the products/services required that your company has been awarded (GWACs, IDIQs, and BPAs – include applicable SIN)


5. Capability: Interested business concerns should provide a brief capabilities statement package (submissions are limited to no more than 10 pages in length demonstrating its capabilities in reference to this requirement. A generic capability statement is not acceptable.


6. Other: Identify any other considerations or suggestions (i.e., NAICS/PSC, CLIN makeup, etc.).

How to Submit a Response:

Submission shall not exceed 10 single sided pages in length. All responses and/or questions shall be submitted via email to Tonitta Jones at tonitta.l.jones@irs.gov by 1200 EST, Wednesday, December 10, 2025. The subject line of the email shall read as follows: Sources Sought – Brand Name or Equal Printer Refresh – Your Organization Name.

Disclosure:

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. All costs associated with responding to this notice are solely at the responding party’s expense. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Further, the Government may contact the vendor for additional information regarding the information submitted as part of this market research effort. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After review of the responses received, a solicitation may be published in Government Point of Entry or other similar source (e.g. GSA E-buy). However, responses to this notice will not be considered adequate responses to a solicitation.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract or agreement. The Government will not be obligated to pursue any particular acquisition alternative as a result of this notice. Not responding to this notice does not preclude participation in any future solicitation if one is issued. No proprietary, classified, confidential, or sensitive information should be included in response to this notice, unless otherwise appropriately marked by the respondent. The Government reserves the right to use any non-proprietary technical information received in response to this notice in any resultant solicitation(s).

**Do Not Submit and Proposals/Offers in response to this Notice.**