2022-0054-CORR/APS Mobile Diagnostic Radiological Services

Agency: Santa Fe County
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 621512 - Diagnostic Imaging Centers
Posted Date: Nov 9, 2021
Due Date: Dec 9, 2021
Solicitation No: 2022-0054-CORR/APS
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP 2022-0054-CORR/APS Mobile Diagnostic Radiological Services
RFP 2022-0054-CORR/APS Mobile Diagnostic Radiological Services

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SANTA FE COUNTY
REQUEST FOR PROPOSALS (RFP)
MOBILE DIAGNOSTIC
RADIOLOGICAL SERVICES
RFP NO. 2022-0054-CORR/APS
NM Commodity Code: 94897
NOVEMBER 2021
RFP NO. 2022-0054-CORR/APS
TABLE OF CONTENTS
NO.
PAGE
I.
ADVERTISEMENT .......................................................................................................4
II.
INTRODUCTION ...........................................................................................................5
A. PURPOSE OF THIS REQUEST FOR PROPOSAL ............................................5
B. SCOPE OF WORK ...........................................................................................5
C. INSURANCE REQUIREMENTS.........................................................................6
D. PROCUREMENT SPECIALIST .....................................................................6
E. DEFINITION OF TERMINOLOGY.....................................................................7
III.
CONDITIONS GOVERNING THE PROCUREMENT.................................................9
A. SEQUENCE OF EVENTS ....................................................................................9
B. EXPLANATION OF EVENTS...........................................................................10
1. Issuance of RFP ..............................................................................................10
2. Pre-Proposal Conference................................................................................10
3. Acknowledgement of Receipt Form Due..................................................10
4. Deadline to Submit Additional Written Questions ...................................10
5. Response to Written Questions .................................................................10
6. Submission of Proposals ...........................................................................11
7. Proposal Evaluation...................................................................................11
8. Selection of Finalists .................................................................................11
9. Best and Final Offers from Finalists (If applicable) .................................12
10. Oral Presentations by Finalists (If applicable)..........................................12
11. Contract Negotiations ....................................................................................12
12. Contract Award .........................................................................................12
13. Right to Protest .........................................................................................12
C. GENERAL REQUIREMENTS ...........................................................................13
1. Acceptance of Conditions Governing the Procurement.................................13
2. Incurring Cost ................................................................................................13
3. Prime Contractor Responsibility ...............................................................13
4. Subcontractors ...........................................................................................13
5. Amended Proposals...................................................................................13
6. Offerors’ Rights to Withdraw Proposal ....................................................13
7. Proposal Offer Firm ..................................................................................14
8. Disclosure of Proposed Contents ..............................................................14
9. No Obligation ............................................................................................14
10. Termination...............................................................................................14
11. Sufficient Appropriation................................................................................14
12. Legal Review ............................................................................................15
2
RFP NO. 2022-0054-CORR/APS
13. Governing Law .........................................................................................15
14. Basis for Proposal ..........................................................................................15
15. Contract Terms and Conditions .....................................................................15
16. Contract Deviations ..................................................................................15
17. Offeror Qualifications..............................................................................15
18. Right to Waive Minor Irregularities ........................................................15
19. Change in Contractor Representatives.....................................................16
20. Notice.......................................................................................................16
21. County Rights ..........................................................................................16
22. Right to Publish .......................................................................................16
23. Ownership of Proposals ...............................................................................16
24. Electronic Mail Address Recommended .................................................16
25. Preference in Procurement by Santa Fe County ......................................16
26. Double-Sided Documents ........................................................................18
27. Living Wage ............................................................................................18
IV.
RESPONSE FORMAT AND ORGANIZATION ........................................................19
A. NUMBER OF RESPONSES...............................................................................19
B. NUMBER OF COPIES .......................................................................................19
C. PROPOSAL FORMAT .......................................................................................19
1. Proposal Organization ...............................................................................19
2. Letter of Transmittal..................................................................................20
V.
SPECIFICATIONS .......................................................................................................21
A. INFORMATION .................................................................................................21
1. Time Frame ...............................................................................................21
B. EVALUATION CRITERIA ................................................................................21
1. Introduction ...............................................................................................21
2. Past Performance and Ability to Pass Background Investigation .............21
3. Capacity and Capability ............................................................................21
4. Expertise....................................................................................................22
C. COST PROPOSAL .........................................................................................22
VI.
EVALUATION OF PROPOSALS ...............................................................................23
A. EVALUATION SCORING.................................................................................23
B. EVALUATION PROCESS .................................................................................23
APPENDICES
A. Acknowledgement of Receipt Form....................................................................25
B. Campaign Contribution Disclosure Form............................................................26
C. Resident Veterans Preference Certification ....................................................29
D. Cost Proposal ..................................................................................................30
E. Sample Agreement ...............................................................................................31
3
RFP NO. 2022-0054-CORR/APS
I. ADVERTISEMENT
SANTA FE COUNTY
MOBILE DIAGNOSTIC RADIOLOGICAL SERVICES
RFP NO. 2022-0054-CORR/APS
Santa Fe County requests proposals from licensed vendors and firms to provide Mobile Diagnostic
Radiological Services for the Adult Detention Facility. All proposals submitted shall be valid for
ninety (90) days subject to action by the County. Santa Fe County reserves the right to reject any
and all proposals in part or in whole. A completed proposal shall be submitted in a sealed container
indicating the proposal title and number along with the Offeror's name and address clearly marked
on the outside of the container. All proposals must be received by 2:00PM on Thursday,
December 9, 2021, at the Santa Fe County Purchasing Division, 102 Grant Avenue, (1st Floor),
Santa Fe, NM 87501. To combat the spread of the recent COVID-19 illness, the submission of
Proposals will also be accepted electronically utilizing a DropBox. Please utilize this link to upload
your proposal submission. https://www.dropbox.com/request/5A4ezHTcx8MKJIelHTOC
By submitting a proposal for the requested services each Offeror is certifying that it is a qualified
firm and its proposal complies with the requirements stated within the Request for Proposals.
A Pre-Proposal Conference will be held at 10:00AM on Tuesday, November 16, 2021 online via
WebEx using link provided or by calling (480) 418-9388 meeting number: 2482 382 4452.
Attendance is not mandatory but highly recommended.
https://sfco.webex.com/sfco/j.php?MTID=m79a198f787076d4f82b0fa5440f58e80
EQUAL EMPLOYMENT OPPORTUNITY: All qualified Offerors will receive consideration of
contract(s) without regard to race, color, religion, sex or national origin, ancestry, age, physical and
mental handicap, serious medical condition, disability, spousal affiliation, sexual orientation or gender
identity.
Request for Proposals will be available by contacting Amanda Patterson-Sanchez, Procurement
Specialist Senior, 102 Grant Avenue, (1st Floor) Santa Fe, New Mexico 87501, or by telephone at
(505) 992-6753 , or by email at apatterson-sanchez@santafecountynm.gov or on our website at
http://www.santafecountynm.gov/asd/current_bid_solicitations.
PROPOSALS RECEIVED AFTER THE DATE AND TIME SPECIFIED ABOVE WILL NOT
BE CONSIDERED AND WILL BE REJECTED BY SANTA FE COUNTY.
Santa Fe County
Adult Detention Facility
Published: November 7 & 8, 2021
4
RFP NO. 2022-0054-CORR/APS
II. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSAL
Santa Fe County Adult Detention Facility (SFCADF) is seeking proposals from licensed
vendors or firms to provide Mobile Diagnostic Radiological Services. Radiologic, EKG
and other diagnostic services needed for SFCADF located at 28 Justicia, Santa Fe, New
Mexico 87508. The County is looking for an organization that can provide cost-effective
services custom made for the specifics of the SFCADF requirements.
B. SCOPE OF WORK
Contractor shall ensure compliance with all required Joint Commission on Accreditation of
Health Organizations (JCAHO) and Occupational Safety and Health Administration
(OSHA) policies regarding radiological services, including quality assessment and
improvement procedures. Contractor must be Board Certified in Radiology and possess
current State of New Mexico licensure to practice as a Radiologist and New Mexico
Certifications for all Radiology Technicians.
The Contractor shall:
1. Provide portable imagining services (x-ray, EKG, or elector cardiology and
ultrasound services).
2. Have the capability and work with Jail Management system to upload images in the
Electronic Health Records.
3. Service for imaging an EKG at the facility twenty-four (24) hours per day, seven (7)
days per week as may be requested by the medical staff at the SFCADF. Ultrasound
on a schedule basis will be provided at the facility. Obtain relevant information for
patient’s charts.
4. Provide services that shall meet or exceed the requirements of all applicable
regulatory, licensing, and accreditation standards.
5. Provide digital x-ray results and ultrasound images and have x-ray images read and
dictated by a Radiologist licensed by the State of New Mexico.
6. Upon receiving the Radiologist’s readings, contact the SFCADF medical staff to
describe abnormal x-ray/ultrasound results, followed by a faxed written report within
twenty-four (24) hours.
7. Process, store, and maintain all films in compliance with Health Insurance Portability
and Accountability Act of 1996 (HIPPA).
8. Ensure that all services are provided by employees or agents of the Contractor who
are competent, trained and experienced in the operation and maintenance of the
equipment used. Licensed or certified personnel shall provide all services for which
a license or certification is required.
9. Provide Third Party Insurance Carrier Billing, including Medicare/Medicaid at no
extra cost to the County.
5

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