CORE MPO Task Order RFQ

ON CALL - Professional Consulting Services for CORE MPO Task Orders
Chatham County - Savannah Metropolitan Planning Commission
110 East State Street, P. O. BOX 8246
Savannah, Georgia 31412-8246
Phone 912-651-1440
www.thempc.org
Date: September 4, 2026
REQUEST FOR Qualified Consultants are invited to submit sealed submittal qualification responses, subject to
QUALIFICATIONS conditions and instructions as specified, for the furnishing of:
RFQ NO. 2026-01
On Call - Professional Consulting Services for CORE MPO Task
Orders
GENERAL SCOPE The Chatham County - Savannah Metropolitan Planning Commission (MPC) on behalf of the
Coastal Region Metropolitan Planning Organization (CORE MPO) is issuing a Request for
Qualifications for staff augmentation through On-Call Professional Consulting Services for
CORE MPO Task Orders for the CORE MPO Metropolitan Planning Area.
DUE DATE October 2, 2026 - 12:00 PM (Eastern)
Responsive packets must be received, and date/time stamped on or before the due date by the
MPC, located at 110 East State Street, Savannah, Georgia, 31401. Late submissions shall not be
accepted.
INSTRUCTIONS THIS SHEET DOES NOT REPRESENT RFQ SPECIFICATIONS
TO OBTAIN RFQ
If interested in receiving a complete copy of the specifications, please go to our website at
SPECIFICATIONS
https://www.thempc.org/Core/Rfp2026. To receive RFQ specifications by mail, please
complete the information below and mail to MPC, Attn: Kieron Coffield, Administrative
Assistant.
FedEx Acct# UPS Acct#
Company Name Attention of:
Complete Mailing or Delivery Address
Email Phone Number Fax Number
Specifications may also be picked up from the MPC's offices between 8:30 AM - 5:00 PM, Monday -
Friday.
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
COMMUNICATION ONCE AN RFQ HAS BEEN ISSUED
All questions, clarifications and communication concerning this solicitation shall be submitted in
writing via e-mail to the Executive Director & CEO of the MPC (hereafter referenced as Executive
Director & CEO). MPC will not orally or telephonically address any question or clarification
regarding specifications or procedures. If a Consultant visits or calls MPC with such questions, he
or she will be instructed to submit the questions in writing.
All contact concerning this solicitation unless otherwise directed shall be made through the
Executive Director & CEO. Consultants shall not contact department heads, Board members, or
staff persons with questions about the solicitation. You must submit the written questions to the
Executive Director & CEO through Kieron Coffield at coffieldk@thempc.org. If it is necessary
that a technical question be addressed, the Executive Director & CEO will place an addendum
containing all questions and written responses on the MPC's website,
https://www.thempc.org/Core/Rfp2026. The Executive Director & CEO will not respond
individually to questions.
If it becomes necessary to revise any part of this solicitation, a written addendum will be posted
on the MPC website. It is the responsibility of each Consultant to review the MPC website for any
new information that is posted.
The MPC is not bound by any oral representations, clarifications, or changes made to the written
specifications by MPC staff, unless such clarification or change is provided in a written addendum
posted on the website from the Executive Director & CEO.
Any request by Consultants after a solicitation has been received must also be submitted in writing
to the Executive Director & CEO. Please note that in accordance with the Georgia Open Records
Act, no RFQ response can be shared until after project award.
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
CHATHAM COUNTY - SAVANNAH
METROPOLITAN PLANNING COMMISSION
QUESTIONS/CLARIFICATION FORM
DATE:
TO: Executive Director & CEO, through
Kieron Coffield, Administrative Assistant
Email coffieldk@thempc.org
RE: RFQ NO. 2026-01
On-Call Professional Consulting for CORE MPO Task Orders
I have the following concerns/questions about the specifications:
(Add additional pages as necessary)
From:
Company Name Website
Representative Email Address
Complete Address City State Zip Code
Telephone Number Fax Number
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
CHATHAM COUNTY - SAVANNAH
METROPOLITAN PLANNING COMMISSION
GENERAL PROVISIONS FOR REQUEST FOR
QUALIFICATIONS
ON-CALL PROFESSIONAL CONSULTING SERVICES FOR CORE MPO
TASK ORDERS
The Chatham County - Savannah Metropolitan Planning Commission (MPC) on behalf of the
Coastal Region Metropolitan Planning Organization (CORE MPO) is seeking Requests for
Qualifications for staff augmentation through On-Call Professional Consulting Services for CORE
MPO Task Orders.
The MPC intends to award on-call contracts for work by the end of October 2026 for an eight-
month contract (November 1, 2026 - June 30, 2027) with one-year optional renewal periods. The
MPC anticipates that available funds for the project will come from the FY 2027 Highway
Planning (PL) funds and FY 2027 Transit Planning (Section 5303) grants included in the FY 2027
CORE MPO Unified Planning Work Program (UPWP). Any contract award for this project is
contingent upon MPC receiving the adequate reimbursement funds from GDOT. This is a Request
for Qualifications only; pricing is not required at this time and shall not be included with the RFQ
submission.
A. SUBMITTAL DATE:
All Consultant services will be procured using a Request for Qualifications process. THE
SEALED RFQ responses ARE DUE at the location below on: October 2, 2026, NO
LATER THAN 12:00 PM (Eastern Time). Submit five (5) paper copies of the
Qualifications and one (1) electronic copy in PDF format on a flash drive. For proper
identification, the Consultant's complete name and address shall appear on the exterior of
the submittal package.
The Consultant's response shall be hand delivered or mailed to the following address:
The Chatham County - Savannah Metropolitan Planning Commission
RE: RFQ NO. 2026-01, On-Call Professional Consulting Services for
CORE MPO Task Orders
Mail: P.O. Box 8246
Savannah, Georgia 31412-8246
Delivery: 110 East State Street
Savannah, Georgia 31401
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
If the requested information does not reach the MPC on or before October 2, 2026, at 12:00
PM, the packet shall not be considered and shall be returned to the Consultant unopened.
It is the Consultant's responsibility to ensure the RFQ response is mailed or delivered and
received by the due date and time. The MPC shall not be held responsible for any RFQ
response delayed by the US Mail or any other courier.
The MPC shall not be held liable for any expenses incurred by the Consultant in preparing
and submitting its RFQ response and/or attendance at any presentations, final contract
negotiations or applicable site visits. The MPC reserves the right to award this project
or to reject any and all RFQs, whichever is in the best interest of the MPC.
B. RECEIPT OF RESPONSES:
Unless otherwise stated in the technical specifications of the RFQ, the MPC will accept
one, and only one, RFQ response per Consultant. In the event a team of Consultants is
entering into a joint venture to respond to the RFQ, one Consultant shall be named the
prime contractor, and the RFQ response shall be submitted in the name of the prime
contractor. All correspondence concerning the RFQ will be between MPC and the prime
contractor.
C. SUBCONTRACTING:
Should the Consultant intend to subcontract all, or any part, of the work specified, name(s)
and address(es) of subcontractor(s) must be provided in the proposal response. The
Consultant shall be responsible for all subcontractors' full compliance with the
requirements of the RFQ specifications. If awarded the contract, payments will only be
made to the Consultant submitting the proposal. The MPC shall not be responsible for
payments to subcontractors.
D. QUESTIONS ABOUT THE RFQ:
Communication concerning any RFQ currently advertised must take place in writing and
addressed to the Executive Director & CEO. For more information, please see page titled
"COMMUNICATION ONCE AN RFQ HAS BEEN ISSUED" within this solicitation
package.
E. PUBLIC INFORMATION:
All information and materials submitted will become the property of the MPC and shall be
subject to the provisions of the Georgia Open Records Law. If awarded the contract,
applicable sections of the submission will be included as part of the contract documents
and filed, as public record, with the MPC.
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
F. ADDENDA:
The Consultant shall include acknowledgment of receipt of addenda (if any) in their RFQ
response. The Consultant should include an initialed copy of each addendum in the RFQ
response package. It is the Consultant's responsibility to contact MPC for copies of
addenda if they receive the proposal document from any source other than the MPC.
G. SELECTION PROCESS:
The members of the MPC Review Committee shall evaluate all qualification packages
received based upon the criteria stated in the RFQ. The Proposal Review Committee will
consist of the MPC Assistant Executive Director Compliance & Operations, the MPC
Director of Transportation Administration, and three members from the CORE MPO
Technical Coordinating Committee. Each Committee member shall grade each submitted
RFQ response based upon the evaluation criteria. The Review Committee may recommend
at least the three (3) highest ranked Consultants to the Executive Director & CEO to be
invited to submit cost proposals and make presentations. The Proposal Review Committee
will evaluate the Consultants' cost proposals and presentations and provide a final ranking
and recommendation to the Executive Director & CEO.
H. NEGOTIATION:
After the Consultant's Qualifications have been evaluated, pricing may be requested from
the highest-ranked Consultants. To facilitate negotiations, the Consultants may be asked to
submit detailed scope and fee proposals or hourly rates at the request of the Proposal
Review Committee. The Executive Director & CEO shall consider the estimated value,
scope, and complexity of the nature of the services required. The Executive Director &
CEO will negotiate a contract price with the highest-ranking Consultants. Should such
negotiations fail to reach an agreement, the Executive Director & CEO will close those
negotiations and open negotiations with the next highest-ranked Consultant. Should this
process not yield an agreement, the Executive Director & CEO will begin negotiations with
the third Consultant in order of their ranking. The Executive Director & CEO shall continue
negotiations in accordance with this section until an agreement is reached with a qualified
Consultant. If negotiations with the third Consultant does not yield an agreement, the
Executive Director & CEO has the option to cancel the solicitation and reopen the RFQ
process.
I. CONTRACT AWARD:
Qualification information is received with the understanding that an acceptance in writing
by the Executive Director & CEO of the offer to furnish any or all of the services and
materials described may constitute an offer to enter into a contract between the Consultant
and the MPC. The negotiated contract shall bind the Consultant to furnish and deliver the
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
services and materials quoted, at the prices stated and in accordance with the terms of said
contract. The contract files contain all negotiation results and the basis on which the award
is made.
After negotiations have resulted in an agreement with the highest ranked Consultants,
contracts based on the negotiated terms will be drafted and submitted to the MPC's
Planning Commission for approval and execution by all necessary parties.
It is agreed that the successful Consultants will not assign, transfer, convey or otherwise
dispose of the contract or its right, title or interest in or to the same, or any part thereof,
without previous written consent of the Executive Director & CEO.
J. NON-COLLUSION:
The Consultant affirms that the RFQ response has not been made in connection with any
other Consultant submitting a response for the same commodity or commodities, and that
the proposal is bona fide and is in all respects fair and without collusion or fraud.
K. INDEMNITY:
The successful Consultant agrees, by entering into a contract, to defend, indemnify and
hold MPC harmless from any and all claims, liability, losses and causes of action arising
from or under the contract.
The successful Consultant hereby agrees to indemnify, hold free and harmless the MPC,
it's agents, servants, employees, officers, directors and elected officials or any other
person(s) against any loss or expense including attorneys' fees, by reason of any liability
imposed by law upon MPC, except in cases of MPC's sole gross negligence, for damage
because of bodily injury, including death at any time during the term of the contract
sustained by any person or persons, on or account of damage to property arising out of or
in the work performed under the contract. It is further understood and agreed that the
Consultant shall (at the option of the MPC) defend the MPC with appropriate counsel and
shall further bear all costs and expenses, including expenses of counsel, in the defense of
any suit or legal action arising hereunder.
L. SPECIFICATION DESCRIPTIONS:
The specifications detailed herein represent the quality of the services required by the
MPC. Whenever in this solicitation any particular process, service or equipment is
indicated or specified by patent, proprietary or brand name of manufacturer/
developer/inventor, such wording will be deemed to be used for the purpose of facilitating
descriptions of the process, service or equipment desired by the MPC. It is not meant to
eliminate offerors or restrict competition in any RFQ process. Proposals that are equivalent
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
or surpass stated specifications will be considered. Determination of equivalency shall rest
solely with the MPC.
M. TAXES:
The MPC is exempt from State Retail Tax. The costs proposed for the RFQ shall be
exclusive of taxes. Tax Exemption No. 6541648-IV, GA Code Sec. 48-8-3, Federal ID No.
586005252.
N. DRUG-FREE WORKPLACE:
In compliance with Federal and State Drug Free Workplace Acts, the MPC has adopted a
drug free Workplace Policy. Consequently, any Consultant providing goods or services to
the MPC must comply with all applicable Federal and State Drug Free Workplace Acts.
O. FEDERAL, STATE, LOCAL LAWS:
All Consultants shall comply with all Federal, State and Local laws, ordinances, rules, and
regulations relative to conducting business in Savannah, Georgia and performing the
prescribed service. Ignorance on the part of the Consultant shall not, in any way, relieve
the Consultant from responsibility for compliance with said laws and regulations or any of
the provisions of these documents.
P. INSURANCE:
All Consultants shall maintain, and if requested, show proof of insurance applicable for
services described in these specifications under "General Requirements, Section II,
Insurance" of this RFQ.
Q. TERMINATION OF CONTRACT:
1. Default: If the Consultant refuses or fails to perform any of the provisions of the
contract with such diligence as will ensure its completion within the time specified,
or any extension thereof, or otherwise fails to timely satisfy the contract provisions,
or commits any other substantial breach of the contract, the MPC may notify the
Consultant in writing of the delay or nonperformance and if not cured within ten
(10) days or any longer time specified in writing, the MPC may terminate the
contract or such part of the contract as to which there has been delay or a failure to
properly perform.
In the event of termination in whole or in part, MPC may procure similar supplies
or services, from other sources, in a manner and upon terms deemed appropriate by
MPC. The Consultant will continue performance of the contract to the extent it is
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ON CALL - Professional Consulting Services for CORE MPO Task Orders
not terminated and will be liable for excess costs incurred in procuring similar
goods or services.
2. Compensation: Payment for completed supplies or services delivered and
accepted by the MPC will be at the contract price. The MPC may withhold from
amounts due the Consultant such sums as the MPC deems to be necessary to protect
it against loss because of outstanding liens or claims of former lien holders and to
reimburse MPC for the excess costs incurred in procuring similar goods and
services.
3. Excuse for Nonperformance or Delayed Performance: Except with respect to
defaults of subcontractors, the Consultant may not be held to in default by reason
of any failure in performance of the contract in accordance with its terms (including
any failure by the Consultant to make progress in the prosecution of the work
thereunder which endangers such performance) if the Consultant has notified the
Executive Director & CEO within fifteen (15) days after the cause of the delay and
the failure arises out of causes such as: acts of God; acts of public enemy; acts of
the MPC and any other governmental entity in its sovereign or contractual capacity;
fires; floods; epidemics; quarantine restrictions; strikes or other labor disputes;
freight embargoes; or unusually severe weather. If the failure to perform is caused
by the failure of a subcontractor to perform or to make progress, and if such failure
arises out of causes similar to those set forth above, the Consultant may not be
deemed to be in default, unless the supplies or services to be furnished by the
subcontractor was reasonably obtainable from other sources in sufficient time to
permit the contractor to meet the contract requirements.
Upon request of the Consultant, the MPC shall ascertain the facts and extent of such
failure, and, if the MPC determines that any failure to perform was occasioned by
anyone or more of the excusable causes, and that, but for the excusable cause, the
Consultant's progress and performance would have met the terms of the contract,
the delivery schedule may be revised accordingly.
R. TIME FOR CONSIDERATION:
Due to the evaluation process, proposals must remain in effect for at least ninety (90) days
after date of receipt.
S. REQUEST FOR EVALUATION RESULTS:
In compliance with the Georgia Open Records Act, proposals submitted, and evaluation
results cannot be disclosed until after the award of the contract. After contract award,
Consultants desiring to review documents relevant to the RFQ evaluation results will be
afforded an opportunity to do so by appointment.
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NOTICE TO CONSULTANTS
The MPC prohibits any business owned by any member of the Planning
Commission, employs a Planning Commission member, or staff, or any
business in which any member of the Planning Commission has a
substantial financial interest from submitting a proposal for goods or
services to the MPC.
Likewise, no business which is owned by any member of any board,
authority or commission, subordinate or independent entity, or any business
in which any member of any board, authority or commission, subordinate
or independent entity has substantial pecuniary interest may submit a
proposal to MPC if such proposal pertains to the board, authority, or
commission.