Copier Paper Request For Proposal

Invitation to Bid
Copier Paper Bid
Frankfort School District 157-C
In accordance with Federal law, this institution is prohibited from discriminating on the basis of race, color, national
origin, sex, age, or disability.

Notice and Request for Proposals
The Board of Education of Frankfort School District 157-C,WillCounty, Illinois, ("School District" or "Board") is requesting
and accepting sealedbids from qualified vendorsto provide Copier Paperas designated in this Invitation to Bid:
Bids are to be addressed to:
Frankfort School District 157-C
10482 W. Nebraska St.
Frankfort, IL. 60423
Attn:LeeAnn Taylor, Director of Business and Operational Services
A sealed bid is being sought for copier paperpursuant to specifications stated herein.

TABLE OF CONTENTS
Section 1: Instruction to Bidders 4
Section 2: General Conditions 7
Section 3: Scope 9
Section 4: Bid Requirements 11
Section 5: Pricing Quotes 13
Section 6: General Terms 14
Section 7: Insurance Requirements 16
Section 8: Obligations of Frankfort School District 157-C 17
Section 9: Rights of Frankfort School District 157-C 18
Appendices
Appendix 1: Pricing Proposal
Appendix 2: Grid of Paper Quantities for Schools and Administrative Center
Appendix 3: District Boundary Map with School Locations
Appendix 4: VendorCertifications
o Bid Rigging Certification
o Certificate of Independent Bid Determination
o Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary
Exclusion Lower Tier Covered Transactions
o Certificate Regarding Lobbying
o Disclosure of Lobbying Activities
o Additional VendorCertifications
Appendix 5: References
Explanation of Schedules(schedules to be provided by bidder)
Schedule 1: Insurance Certificate
Schedule 2: Supplemental Documentation

SECTION 1: INSTRUCTIONS TO BIDDERS
Bid Schedule:
Activity Date
Issuance of the Invitation for Bid and Contract April14, 2026
Deadline for Written Requests for Clarification: April 21, 2026at 12:00 pm
Deadline for Written Response to Requests for Clarification: April 23, 2026at 5:00 pm
Deadline for Submission of Bids: May 4, 2026 at 11:00 am
Bid Opening: May 4, 2026 at 11:00 am
Board Review and Awarded: May 19, 2026
The Board reserves the right to modify any part of the above schedule.
Additional Requests for Clarification:
Prospective bidders may request that the Board of Education clarify information contained in the Invitation to Bid.
Deadline for requesting clarification is April 21, 2026 at 12:00 pm. All such requests must be made in writing, sent by
email.
A copy of the email is to be sent to LeeAnn Taylor, Director of Business nd Operational Services, at
ltaylor@fsd157c.org and copied Lupe Maldonado, Accounts Payable at gmaldonado@fsd157c.org. Written
response addendum to all written requests for clarification will be prepared and posted to the school district's website
by April 23, 2026, at 5:00 pm.
Addenda to Invitation to Bid:
If clarification of the specifications/instructions is required, the School District will clarify the specifications/instructions
in the form of an addendum posted to the school district's website.
The subject matter of this Invitation to Bidis subject to legislative changes either by the federal or state government. If
any such changes occur prior to contract award, then all bidders will have the opportunity to modify their bids to reflect
such changes. If any such changes occur after a contract award has been made, then the School District (I) reserves the
right to negotiate modifications to the Contract reflecting such legislative changes; and (ii) shall have no obligation to
provide unsuccessful bidders with the opportunity to modify their bids to reflect such legislative changes.
Bid Submission:
Bids will be accepted until 11:00 am on May 4, 2026.
Bids shall be submitted on the forms provided with these specifications and included in the Invitation to Bid. Submitted
bids shall be in a sealed envelope clearly marked "Copier Paper Proposal" with the name and address of the bidder and
the date and time of the bid opening, and must be delivered to:
Frankfort School District-C
10482 W. Nebraska St.
Frankfort, IL. 60423
Attn: LeeAnn Taylor,Director of Business and Operational Services
All bidders must complete, sign and submit the attached Bid-Rigging Certificate, Certificate of Independent Bid
Determination, Certificate Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion - Lower Tier

Covered Transactions,Certification Regarding Lobbying, and Disclosure of Lobbying Activities, and Additional Vendor
Certifications.
Bid Opening:
All bids received by 11:00 am on May 4, 2026, will be publicly
opened. All interested parties are invited to attend the bid opening.
No Consideration After Date and Time Specified:
Bids submitted after 11:00 am on May 4, 2026 will not be considered and will be returned, unopened to
the appropriate bidder. Postmarks or dating of documents will be given no consideration in the case of late bids.
The Bidder assumes the risk of any delay in handling or delivery of mail. The Board is not responsible for
delayed deliveries and does not recognize postmarks as representing the fact that a bid has been "received" by
the Board before the specified deadline. Bids sent by facsimile or electronic mail will not be accepted or
considered. It is the sole responsibility of the bidder that the response reaches the School District on time, at
the place, and in the manner required herein, to avoid disqualification.
Right to Reject Any or All Bids:
The Board reserves the right to reject any or all bids, in whole or in part. A contract will be awarded only after a formal
notice is given to a bidderpursuant to action by the Board. The Board of Education reserves the right to waive any and
all irregularities and formalities with respect to bids. All decisions of the Board shall be considered final. The Board
reserves the right to reject a bid from a bidder who, in the Board's opinion, does not exhibit past experience equal to the
size and scope of this project or who does not submit the bid per the Invitation to Bidrequirements.
No Relief for Errors or Omissions:
All bids shall be submitted with each space properly completed. No claim for relief because of errors or omissions in
the bidding will be considered, and bidders will be held strictly to the bids as submitted.
No Deviations or Exceptions:
All bids shall be submitted on the forms provided with these specifications without deviation or exception. Bids
submitted on forms other than the attached forms maybe rejected.
Submission Indicates Bidder is informed:
All prospective bidders should completely inspect the facilities as they relate to this Invitation to Bid. Failure to do so
will not relieve the successful bidder from the necessity of furnishing and installing without additional cost to the District
any materials and equipment or performing any labor that may be required to carry out the intent of the resulting contract.
The submission of a bid will be construed as an indication that the bidder is fully informed as to the extent and character
of the service required hereunder and can offer the services in compliance with the specifications.
Bid Withdrawal or Changes:
Bids may be withdrawn by letter, faxor in person prior to the time and date established for the opening of bids.
No Bid Modification withoutWritten Approval:
Once the bids have been opened, such bids may not be modified in any way without the written approval of the District.
All bidders will be bound by any and all math calculations, misquotes or mistakes of any kind once the bids have been
opened.

No Gratuity in Connection with Bid:
No employee of the District is to be extended any form of gratuity in connection with this bid.

SECTION 2: GENERAL CONDITIONS
All bids shall remain valid and subject to acceptance for a period of one hundred and eighty (180) days after the bid opening
date.
Bid Protest Procedures:
Prior to Bid Opening: Any bidder or potential bidder who has a complaint or dispute concerning the bid procedures
contained herein may file a written protest with the Director of Business and Operational Services, LeeAnn Taylor,at
the bid address listed above, within five (5) days of the action being protested or disputed and at least 10 days prior to
the date for the bid opening, explaining in detail the specific nature of his or her complaint or dispute. Within ten (10)
days of receiving the protest, the Director of Businessand Operational Services, shall meet with the bidder or potential
bidder and his or her representative to attempt to resolve the complaint or dispute. If the bidder or potential bidder is
not satisfied after such meeting, he or she may file a written request prior to the date for the bid opening to appear before
the Board of Education at its next regular meeting, at which time the Board of Education will make a final decision
concerning the complaint or dispute. The District in its discretion may delay the bid opening while the dispute is
pending. Failure to make timely objection to the bid procedures contained herein in accordance with these procedures
shall constitute a waiver of any complaint or protest by the bidder or potential bidder.
After Bid Opening: Frankfort School District 157-C must adhere to applicable bidding practices established by State
law and good administrative practice. A Vendorclaiming wrongful treatment must formally notify theDistrictwithin
five (5) calendar days from the date of the bid award questioned, in writing, at the same address as the bid opening. The
notification from the Vendormust state the nature and grounds of the protest. Such written protest shall be addressed
to Director of Business and Operational Services,LeeAnn Taylor, Frankfort School District 157-C,10482 W. Nebraska
St. Frankfort, IL 60423. The envelopeshall be clearly labeled with the phrase "PROTEST". The Directorof Business
and Operational Services,will respond to the protesting Vendorwith ten (10) days of receipt of the written protest. In
the event that the Vendor does not agree with the decision of the Director of Business and Operational Services, the
Vendormay appeal to the Board of Education, in writing, within five (5) days of receipt of the Director of Business and
Operational Service's response. The notification from the supplier shall be in an envelope and clearly marked
"PROTEST APPEAL" and address to Board of Education, Frankfort School District 157-C, 10482 W. Nebraska St.
Frankfort, IL. 60423. The Board of Education will convene at its next regularly scheduled meeting after receipt of the
protest to review the question. All parties having made a bid that was reviewed and found eligible for consideration
will be notified and will have an opportunity to be present at the hearing. The Board of Education reserves the right to
limit the amount of time of the hearing and the amount of time for the presentation of evidence of all parties. The Board
will deliberate and make known its decision in writing to all concerned. All protests will be disclosed to the Illinois
StateBoard of Education.
Vendors in Default:
No bid will be accepted from, or contract awarded to, any person, firm, or corporation that is in arrears or is in default
to the School District upon any debt or contract, or is a defaulter, as surety or otherwise, upon any obligation to said
School District, or has failed to perform faithfully any previous contract with the School District.
Non-Discrimination:
Vendor agrees to fully comply with the requirements of the Illinois Human Rights Act (775 ILCS 5/1-101 et seq.)
including, but not limited to, the provision of sexual harassment policies and procedures pursuant to Section 2-105 of
the Illinois Human Rights Act. The Vendorfurther agrees to comply with all federal Equal Employment Opportunity
Laws, including, but not limited to, the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) and rules and
regulations promulgated thereunder.
To extent applicable, the Vendoragrees to comply with the provisions of the Occupational Safety and Health Act of
1970(29 U.S.C.A. 651 et seq.) and the standards and regulations issued thereunder.
Signature Constitutes Acceptance:

The signing of these bid forms shall be construed as acceptance of all provisions contained herein and that the Vendor
has read the Contract Documents and is fully aware of the terms hereof.
Exceptions:
Any exceptions to these terms and conditions in deviation from the written specifications must be shown in writing and
attached to the bid form. The Board is exempt from paying Illinois Use Tax (35 ILCS 105/3-5.4) and sales to the Board
are exempt from Illinois Retailer's Occupation Tax (35 ILCS 120/2-5.11). As such, Vendorshall not include such taxes
in its bid.
Federal Excise Taxes:
The Board is exempt from paying Federal Excise Taxes (26 U.S.C.A. 4221). As such, Vendorshall not include such
taxes in its bid.
Vendorto Pay Taxes:
The Vendorshall pay sales, consumer, use and similar taxes for the work or portions thereof provided by the Vendor.
Vendorshall collect and remit Illinois Use Tax on all sales of tangible personal property in accordance with the Illinois
School Code (105 ILCS 5/10-20.21) and the Illinois Use Tax Act (35ILCS 105/1 et seq.). The payment of this tax will
take place regardless of whether the Vendoris a retailer maintaining a place of business within this State. The cost of
such tax shall be borne solely by the Vendoras part of the Contract price. Vendorshall not be reimbursed or paid any
taxes unnecessarily paid by Vendorwhen not required due to the Board'stax-exemptstatus. The Vendorcertifies that
it is not barred from bidding or entering into this contract under Section 10-20.21(b) of the School Code and that the
SchoolDistrict may declare this Contract void if this certification is false.
Bids are Property of the School District:
All completed bids and supporting documentation submittedshall be the property of the School District.
Until such time as a Contract is awarded, no bidder, prospective or otherwise, shall be provided access to any supporting
bid documents received by the School District. All supporting bid documents shall be held strictly confidential and
shall be reviewed and evaluated solely by School District employees. Such documents shall not be released for
distribution under the Freedom of Information Act until such time as the Contract has been awarded. Violation of this
clause by any bidder, prospective or otherwise, shall result in automatic disqualification of the bidder from being
awarded the Contract.

SECTION 3: SCOPE
This information is provided to assist Vendors in evaluating the Board's bid and submitting a bid, and does not supplant the
terms and conditions of the bid, including attachments to the bid, nor substitute for a careful review of the bid. This bid
contemplates and is intended to procure copier paper for Frankfort School District 157-C.
The copier paper shall be operated and maintained as a benefit to the School District's students, faculty, and staff.
School District's Geographical Boundaries:
The School District is a K-12 school district in Illinois and is located 35 miles southwest of Chicago. The School District
has an enrollment of approximately 2,500 students and has 3 schools. The School District's students and facilities are
located in Frankfort.
Schools requesting 20-lb. copier paper.
All schools and the Administration Center in Frankfort School District 157-C are requesting bright white copier paper.
Delivery of All Products and Items
Vendor shall include in its pricing the delivery of all products and items.
The following are the dates for each delivery:
Base Bid:
Delivery:
Complete inventory of 8.5" x 11"white copy paper, delivered on or near the week of July 23-27, 2026,
at the school's determination of the exact date of delivery.
Delivery must occur within the hours of 9:00 am and 2:00 pm.
Delivery trucks are required to have a hydraulic lift and delivery trucks are required to have an electric pallet jack.
Vendor is responsible for the removal of any and all paper from the delivery truck(s) for each delivery.
Vendor is responsible for placing any and all paper in the area indicated by building personnel or the Department of
Building & Grounds. Personnel and/or employees of Frankfort School District 157-C are not responsible for assisting
the vendor in the delivery removal or storing of the copier paper.
Vendor's Communication
The Vendor is responsible for contacting the Department of Building & Grounds at least two weeks prior to the estimated
date(s) of each delivery to arrange each delivery. Contact must be made with:
Rodney Davis, Supervisor of Buildings and Grounds
rdavis@fsd157c.org
Frankfort School District 157-C
10482 W. Nebraska St.
Frankfort, IL. 60423
815.693.0276
Contact is defined as speaking directly with Rodney Davis by telephone, via email with a response from Rodney Davis,
or in person. Leaving a voice message and not receiving a response from Rodney Davis or sending an email and not
receiving a response from Rodney Davis does not constitute/fulfill contact nor meets the definition of contact.
Failure to contact the Department of Building & Grounds at least two weeks prior to the estimated date(s) of each
delivery to arrange each delivery will result in a 15% discount in the total invoiced price of all paper, in all deliveries.
In essence, it is the sole responsibility of the Vendor to contact the Department of Building and Grounds at least two
weeks prior to the date(s) of each delivery.

Vendor's Obligations
The Vendor shall perform all the services described in the Invitation to Bid and in the Contract and make any
arrangements that may not be described, but that are necessary to perform these services. The Vendor will provide all
services throughout the term of the Contract. In addition, the Vendor will require all employees to follow all applicable
Board policies and administrative procedures concerning appropriate behavior of persons in and around schools and
other School District facilities.
Property Damage and Protection
The Vendor will be responsible for reporting and paying for any damages to any of the School District's facilities,
furnishings, equipment, and/or contents caused by the Vendor's employees. The Vendor will report, in writing, any
damage that occurs.
The Vendor is responsible for the conduct of its personnel. The Vendor will cooperate fully with the School District and
with any law enforcement authority in the investigation of any unlawful activity suspected of the Vendor's employees
while working for the School District.
If personnel employed by the Vendor are found to have committed theft or other unlawful activities at any of the School
District facilities, the Vendor will be responsible to the School District for restitution which will include, but not be
limited to, all actual losses, damages, cost of investigation and costs of prosecution.