Copier/Multi-Function Device Printers and Services

The purpose of this Amendment to the Copier/Multi-Function Device Printers and Services Solicitation is as follows:

Extend the due date of submissions to 23 June 2026

Update the PWS (now V12) to be accessible and clarify technical requirements within section 2.

Included a Price Matrix attachment for vendors to utilize when submitting a quote.

Quotes will be evaluated using LPTA and against the technical specs listed in PWS Section 2. Any quote failing any of these specifications and technical requirements will be disqualified from bid selection.

This is a non-personal service(s) contract to provide all personnel, equipment, supplies, for the provision of MultiFunctional Devices in support the United States Military Academy(USMA). The equipment will provide administrative functionality to copy, scan administrative documents as required by numerous departments under the academy and also support various agencies which the CIO/G6 supports. The contractor shall provide for delivery, set-up and training of the Multi-functional devices(MFD) and provide for maintenance and resupply of toner. The Contractor shall provide non-personal service(s). The contractor shall provide and install all systems within locations defined by the CIO/G6 and provide for standard preventive maintenance service, and toner as needed.

The contractor shall provide for unscheduled maintenance support and management of trouble tickets generated by the user representative. This contract includes delivery, installation, recovery (during turn-in inspection/removing equipment), maintenance, repair and/or replacement, hard drive removal, training, and diagnostic service calls to the USMA, USAG-WP, LRC, and KACH users and locations of these devices. During the life of the contract, the Government expects to add or remove an undetermined number of MFDs and accessories as requirements and technology change. Additionally, during the lifetime of the contract, the USMA CIO/G6, as the prime executive agent of this contract, anticipates that all devices may require relocation from the initial placement location. The vendor will be required to provide relocation services to ensure that devices remain fully operational.

Product (Description) Quantity

MONOCHROME MFD- 40PPM/LEASE PLUS MAINT/NO CaC 29

COLOR MFD - 40PPM MIN/ LEASE PLUS MAINT./NO CaC 212

MONOCHROME MFD- 40PPM/LEASE PLUS MAINT/WITH CaC 28

COLOR MFD - 40PPM MIN/ LEASE PLUS MAINT./WITH CaC 98

Total MFD 367