Coordinated Specialty Care Services, RFQ 686993
| Agency: | Loudoun County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Dec 30, 2025 |
| Due Date: | Feb 3, 2026 |
| Solicitation No: | RFQ 686993 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFQ 686993
|
| Bid Title: |
Coordinated Specialty Care Services, RFQ 686993
|
| Category: | Procurement |
| Status: | Open |
|
Attachment Preview
Loudoun County, Virginia
REQUEST FOR PROPOSAL
COORDINATED SPECIALTY CARE SERVICES
ACCEPTANCE DATE: Prior to 4:00 p.m., February 3, 2026 “Atomic” Time
RFP NUMBER:
RFQ 686993
ACCEPTANCE PLACE:
Department of Finance and Procurement
Division of Procurement
1 Harrison Street, SE, 4th Floor
Leesburg, Virginia 20175
Requests for information related to this Proposal should be directed to:
Sadia Ferguson
Contracting Officer
(571)-627-7465
(703) 771-5097 (Fax)
E-mail address: Sadia.Ferguson@loudoun.gov
This document can be downloaded from our web site:
www.loudoun.gov/procurement
Issue Date: December 30, 2025
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN ORDER
TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS
POSSIBLE.
REQUEST FOR PROPOSAL
COORDINATED SPECIALTY CARE SERVICES
SECTION/TITLE
PAGE
1.0 PURPOSE....................................................................................................................... 3
2.0 COMPETITION INTENDED............................................................................................. 3
3.0 BACKGROUND INFORMATION .................................................................................... 3
4.0 OFFEROR’S MINIMUM QUALIFICATIONS.................................................................... 5
5.0 SCOPE OF SERVICES ................................................................................................... 6
6.0 TERMS AND CONDITIONS .......................................................................................... 11
7.0 EVALUATION OF PROPOSALS: SELECTION FACTORS ..…………………………. 28
8.0 PROPOSAL SUBMISSION FORMAT…………………………………………………...... 28
9.0 INSTRUCTIONS FOR SUBMITTING PROPOSALS ..................................................... 32
10.0 PROPOSAL SUBMISSION FORMS ............................................................................ 41
ATTACHMENT I HIPPA BUSINESS ASSOCIATE AGREEMENT ......................................... 47
ATTACHMENT II PRICING SHEET ........................................................................................ 52
Prepared By: Sadia Ferguson
Date: December 30, 2025
COORDINATED SPECIALTY CARE SERVICES
RFP #RFQ 686993
Page 2 of 53
COORDINATED SPECIALTY CARE SERVICES
1.0 PURPOSE
The intent of this Request for Proposal (RFP) is for the County of Loudoun, Virginia
(County) to obtain the services from a qualified Contractor to provide individuals
experiencing first episode psychosis and/or persistent serious mental illness with
the Coordinated Specialty Care based model of delivery to include a focus on
individual resiliency training, education and employment support, peer to peer
support, and personal empowerment. The Contractor will perform these services
within the boundaries of Loudoun County, Virginia.
The County intends to award one (1) contract as a result of this RFP.
2.0 COMPETITION INTENDED
It is the County of Loudoun's intent that this RFP permits competition. It shall be
the Offeror's responsibility to advise the Purchasing Agent in writing if any
language, requirement, specification, etc., or any combination thereof,
inadvertently restricts or limits the requirements stated in this RFP to a single
source. Such notification must be received by the Purchasing Agent not later than
fifteen (15) days prior to the date set for acceptance of proposals.
3.0 BACKGROUND INFORMATION
3.1 Loudoun County
Loudoun County, Virginia, is located 25 miles west of Washington, DC, in
the Washington Metropolitan Area and provides a mix of suburban and
rural living to its residents. Since the construction of Dulles International
Airport, new business and residential development have dominated the
County’s historical agricultural economy. The County’s population nearly
doubled in the 1990s; since 2000, the County has been the fifth fastest
growing county in the United States. The County is known for its beautiful
scenery, rich history, comfortable neighborhoods, and high-quality public
services. Its economy continues to grow and is responsible for a
considerable share of Northern Virginia’s job growth during the past few
years. Several major companies in the telecommunications, information,
and airline industries are in the County. It is also known for its outstanding
public school system.
3.2 MHSADS General Information
Mental Health, Substance Abuse and Developmental Services
(MHSADS) has served the community since July 1, 1973, as the public
agency responsible for planning, organizing, and providing recovery-
oriented services to individuals experiencing serious mental illness
COORDINATED SPECIALTY CARE SERVICES
RFP #RFQ 686993
Page 3 of 53
and substance use disorders, persons with intellectual and developmental
disabilities, and children with early developmental delays. MHSADS is
one (1) of forty (40) public organizations in Virginia working with the
Department of Behavioral Health and Developmental Services
(“DBHDS”). Programs are directly operated or provided by private
organizations licensed by DBHDS. MHSADS receives funding from
Loudoun County, the Commonwealth of Virginia, and grants from the
federal government. MHSADS is required by state code to charge for
services, and a sliding fee scale is utilized. The MHSADS also bills
Medicaid, Medicare, and other insurance companies. MHSADS observes
Loudoun County rules and regulations regarding financial management,
personnel management, and purchasing activities, and directly operates
contracts with many external parties for the provision of services.
MHSADS functions as part of the Loudoun County Human Services
system and partners with numerous Departments within Loudoun County
Government, to include the Department of Family Services (“DFS”),
Health Department, Sherriff’s Office, Juvenile Court Service Unit, and
Community Corrections.
MHSADS offers varying combinations of the following core services:
A. Emergency Services
B. Mental Health and Substance Use Disorder Outpatient Services
C. Psychiatric and Medication Management Services
D. Support and Care Coordination Services (Case Management)
E. Employment and Day Support Services
F. Residential Services
G. Early Intervention Services
MHSADS supports individuals residing in a variety of settings throughout the
county. We seek to refer individuals in need of Mental Health Support
Services (“MHSS”) throughout Loudoun County and may seek services in
locations in surrounding localities. Mental Health Skill-building Services are
defined as individualized training in functional skills and appropriate behavior
related to the individual's health and safety, activities of daily living, and use
of community resources; assistance with medication management; and
monitoring health, nutrition, and physical condition. Services are to empower
individuals to achieve and maintain community stability and independence in
the most appropriate, least restrictive environment.
3.3 MHSADS Single Point of Entry
MHSADS is the single point of entry for publicly funded mental health,
substance abuse, and developmental services.
COORDINATED SPECIALTY CARE SERVICES
RFP #RFQ 686993
Page 4 of 53
3.4 Linking Individuals and Navigating Care (LINC)
A. MHSADS is the single point of entry for publicly funded mental
health, substance abuse, and developmental services. In 2015,
MHSADS developed the Linking Individuals and Navigating Care
(LINC) Program for Loudoun County which is a Coordinated
Specialty Care (CSC) program focused on individuals experiencing
first episode psychosis (FEP). It is MHSADS’ expectation to
maintain its LINC program and expand its eligibility to serve more
individuals.
B MHSADS is seeking a Contractor with demonstrated CSC
capabilities to support the County’s LINC CSC program. MHSADS
will continue to serve as a main point of entry into the program, and
the Contractor will be responsible for seeking referrals from other
entities including hospitals, schools, and other community partners.
C. CSC is a team-based, multi-element approach to treating FEP that
has been broadly implemented in Australia, the United Kingdom,
Scandinavia, and Canada. Component interventions include
assertive case management, individual or group psychotherapy,
supported employment and education services, family education and
support, and low doses of select antipsychotic agents.
D. CSC is intended primarily for youth, adolescents, and young adults
ages fifteen (15) years old to thirty (30) years old. Early intervention
programs are designed to bridge existing services for these groups
and eliminate gaps between child, adolescent, and adult mental
health programs.
E. CSC is a respectful and effective means for establishing a positive
therapeutic alliance and maintaining engagement with clients and
their family members. CSC services are also highly coordinated with
primary medical care, with a focus on optimizing a client’s overall
mental
and
physical
health.
4.0 OFFEROR’S MINIMUM QUALIFICATIONS
Offerors must demonstrate that they have the resources and capability to provide
the materials and services as described herein. All Offerors must submit the
documentation indicated below with their proposal. Failure to provide any of the
required documentation shall be cause for proposal to be deemed non-responsible
and rejected.
The following criteria shall be met in order to be eligible for this Contract:
4.1 Offerors must demonstrate the capability to provide CSC Services as
follows:
COORDINATED SPECIALTY CARE SERVICES
RFP #RFQ 686993
Page 5 of 53
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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