Cooling Tower Replacement at Newnan City Hall

Agency:	City of Newnan
State:	Georgia
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Jan 11, 2024
Due Date:	Feb 13, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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City of Newnan, Georgia

Request for Proposals

for

Cooling Tower Replacement at

Newnan City Hall

Issue Date:

Wednesday January 10, 2024

Issued By:

City of Newnan

25 LaGrange Street

Newnan, GA 30263

Inquiries:

Mark Johnston

Facilities Maintenance Director

City of Newnan

mjohnston@newnanga.gov

770-253-2682 ext 238

Mandatory Site Visit: Monday, January 22, 2024 at 9:00AM, EST

Sealed Proposals Due: Tuesday February 13, 2024 by 2:00PM, EST

Proposals Opening:

Tuesday February 13, 2024 at 2:00 PM, EST

A. PURPOSE

The City of Newnan, Georgia, located 35 miles southwest of downtown Atlanta, on Interstate 85 South,

and county seat of Coweta County, Georgia, is seeking proposals from qualified vendors to remove

and replace the existing Baltimore Air Coil Cooling Tower located at 25 Lagrange St in Newnan,

Georgia.

B. GENERAL INFORMATION AND SCHEDULE

This RFP has been issued on January 10, 2024. All Firms interested in submitting a proposal must attend the

pre-proposal onsite meeting, Monday, January 22, 2024 at 9:00AM EST at 25 Lagrange St. Newnan, Ga

30263.

Each firm is to prepare their response according to the RFP format, i.e., by section and paragraph of this

RFP. The City of Newnan, Georgia reserves the right to reject any RFP not submitted within the required

time frame; reject any incomplete RFP submitted; contact client references; require further information;

and/or require interviews with any responding firm. All costs related to the preparation, submittal, and/or

presentation of this RFP are the responsibility of the respondent and will not be assumed in full or in part by

the City of Newnan, Georgia.

All inquiries regarding this RFP must be submitted to Mark Johnston via email: mjohnston@newnanga.gov

Mark Johnston

City of Newnan, GA

Written responses to all written inquiries received by 3:00 PM EST, Friday, January 26, 2024 will be

released via addendum and posted on the City of Newnan’s Website. It is the sole responsibility of the

bidder to review and acknowledge the receipt of the addendum/s. No other City staff or officials

associated with the Project should be contacted regarding this RFP. Doing so may result in disqualification.

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IMPORTANT DATES/ANTICIPATED SCHEDULE

Title of RFP:

Cooling Tower Replacement at Newnan City Hall

Date of Issue:

Mandatory Meeting

Last day to submit questions:

Date of final answers:

Proposal due date:

Copies of proposal required:

Proposal opening date:

Proposal submission location:

Proposal opening location:

Project name:

Funding source:

Wednesday, January 10, 2024

Monday, January 22, 2024 at 9:00AM, EST

Friday, January 26, 2024 2PM EST.

Wednesday, January 31, 2024 3PM EST

Tuesday, February 13, 2024 at 2:00PM EST

1 original, 2 copies plus 1 digital copy

February 13, 2024 before 2:00PM EST

Newnan City Hall, Office of the City Manager

Cooling Tower Replacement at Newnan City Hall

City of Newnan

An original, two (2) copies and one (1) digital copy of this RFP are to be submitted to:

Cleatus Phillips,

Newnan City Manager

25 Lagrange Street

Newnan, Georgia 30263

Proposals must be submitted no later than 2:00PM EST, February 13, 2024. Proposals must be received in

a sealed envelope or container marked “Cooling Tower Replacement at Newnan City Hall”. Place the

Project name and opening date on the submitting envelope or container.

RFP’s will not be received or accepted after the above specified date and time of the proposal opening.

Proposals submitted after the designated date and time will be deemed invalid and returned unopened to

the proponent.

An order will be awarded to the vendor whose bid is determined to be the most advantageous for the City

of Newnan, considering all the conditions set forth in this RFP. While price will be an important factor, it

alone will not be the deciding factor in the selection process. Issuance of this RFP does not constitute a

commitment on the part of the City of Newnan to award a contract pursuant to this RFP. The City of

Newnan reserves the right to reject any and all proposals submitted in response to this RFP, in whole or in

part, and to award a contract pursuant to this RFP or cancel this RFP if it is considered to be in the best

interests of the City of Newnan. The City of Newnan further reserves the right to make changes to this RFP

at any time by issuance of written addendum/addenda, amendment(s) or clarification9s).

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C. BACKGROUND

The Cooling Tower at Newnan City Hall has served admirably for a quarter of a century, enduring

various weather conditions, including heat, snow, storms, and even a Tornado. Its longevity is a

testament to its initial installation quality and the outstanding maintenance that has been performed

throughout the years. A cooling tower is a specialized heat exchanger designed to transfer heat from

water that's circulated through the tower to the air flowing around it. The process involves direct contact

between air and water to cool the latter. The cooling tower facilitates the exchange of heat between

water and air. Within the tower, water is brought into contact with the air, and as that interaction takes

place, a small volume of water undergoes evaporation. As the evaporation process takes place, heat is

removed from the water, causing a reduction of temperature in the water.

D. SCOPE OF SERVICES

The City is seeking qualified contractors in the removal and replacement of the Baltimore Air Coil

cooling tower located at 25 Lagrange St at Newnan City Hall in Newnan, Georgia. The scope of work

proceeds as follows:

• Provide and install new Baltimore Air Coil (BAC) cooling tower M/N VFL024-32J

• Remove and dispose of old BAC tower

• Provide and install new VFD drive for tower fan

• Provide and install VFD rated fan motor

• Program new VFD and control into existing Tracer SC+ database for auto control of fan

• Provide all necessary piping for new installation of tower

• Reinsulate all new piping utilizing existing heat trace wiring

• Reuse existing high voltage power feeds to tower

• Provide Trane factory start-up and commissioning of new units

In addition to BAC tower price, please provide an optional pricing for: Taco CHW pump #2

• Pump number: FI2007E2DAH2L0A000000

• Strainer model number: SD030025-5

• Furnish and install new Taco CHW pump #2

• Reuse existing piping to new pump

• Reuse existing electrical to new pump

• Startup and checkout of new pump

E. Proposal Format

The evaluation by the selection committee will be based on the criteria listed below. The RFP should be

prepared per the following Sections as well as a one-page letter of transmittal signed by an owner,

officer, or authorized agent of the firm, acknowledging and accepting the terms and conditions of this

RFP:

1. Staffing – Evaluation of the list of personnel specifically assigned to the proposed project, including

their qualifications, overall experience and recent experience on projects of similar nature and

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complexity to the proposed project. Please provide the Project Manager who will be the sole

responsible person for the performance of construction of the cooling tower for the duration of the

Project.

2. Experience/Performance – Review of past performance on projects of similar nature as the proposed

project; evaluation of client references whether included in the proposal response or not; overall

responsiveness to Owner’s needs.

3. Approach – Evaluation of the overall understanding of the scope of the proposed project;

completeness, adequacy and responsiveness to the required information of the request for proposals.

This should include a preliminary Project schedule by task and milestones that will be used to administer

the Project.

4. Availability – Evaluation of the work load of the proposing firm and the staffing to be assigned to the

proposed project; time schedule of the proposer in relation to that of the proposed project location of

the offices or facilities from which the services are to be provided to the Owner.

5. Cost – Evaluation of costs associated with the removal/replacement of the Cooling Tower

Replacement at Newnan City Hall as detailed in Section D. Scope of Services.

IMPORTANT! THE BID COVER SHEET (page 14) that includes all cost associated with the Cooling

Tower Replacement at Newnan City Hall must be presented as the cover sheet of your proposal. This is

for the convenience of the bid openers (Council Members). Failure to comply with this format as well as

others listed in Section D may result in disqualification.

Firms submitting shall have experience on removal/replacement of cooling towers of equal size, equal

cost, and equal complexity.

Provide the following Qualifications and Information within the Sections of the RFP above:

❖ Firm and Consultants' Information

a. Firm name, address, and telephone number.

b. Primary contact person(s) and telephone number(s). This person will be the point of contact for the

Team throughout the entire Project.

c. Total number of firm's full-time employees.

d. Year firm established.

e. List of similar projects completed in the last 5 years. Include: size, cost, total fee, time to complete

project, description and cost of contractor change orders, special features (energy conservation, etc.),

awards received, and type of project.

f. Provide a description of the firm's special capabilities, techniques or resources that can be contributed

to this assignment. A minimum of three references from projects of a similar scope and type shall be

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Cooling Tower Replacement at Newnan City Hall

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See Also

Bid Title:	Cooling Tower Replacement at Newnan City Hall
Category:	Request for Proposals
Status:	Open